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Transaction Processing
Operator ID
Enter an upper case alphanumeric field, up to 3 characters in length. Only numbers and automatically be saved from one record to the next.
The operator ID you entered at log-on is displayed. The default may be changed in order to
edit transactions for another operator. All control groups are separated by operator.
Control Number
Enter a positive number with up to 4 digits.
A sequential number is supplied to identify this group of invoices. This number is printed on
the journal, tracked on the Transaction Control file, and if General Ledger is a part of your
system it is posted to General Ledger for detail accounts. Although this number need not be
exactly sequential, the number itself is important as a part of your audit trail.
Operator Exclusive?
Enter ‘Y’ (Yes) or ‘N’ (No). The initial default value is ‘N’. This field is required.
Indicate whether or not you are reserving exclusive rights to this group of invoices.
Y: Yes, access is restricted to the original operator.
N: No, access is not restricted.
Description
Enter an alphanumeric field, up to 30 characters in length. This field is required.
Describe this group of invoices. This description will appear on the Transaction Control report and inquiry.
Control Total
Enter a number with up to 9 digits to the left of the decimal and 2 digits to the right of the
decimal.
This entry is balanced against the running total kept by the system as entries are made. For
invoices, enter the adding machine total of all invoice amounts to be entered. The system
will display the running total of amounts entered in the “Current” field, and the balance remaining will be shown in the “Remaining” field. This entry is optional.
Vendor Hash Total
Enter a positive number with up to 12 digits.
Enter the sum of all vendor numbers to be entered in this control group. The system will keep
a running total of vendor numbers and balance it against this entry. This entry is optional.
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Accounts Payable User Manual