Download CONTENT MANAGEMENT SYSTEM

CONTENT MANAGEMENT SYSTEM
Project Type: CMS
Business Name: BPD CMS
Customer Name BusinessPro Designs
Last Modified Date: 10.01.2014
TABLE OF CONTENTS
PAGE NUMBER
1. Introduction …………………..……....................................................................... 3
2. Admin Home Panel …………………………………………………………………………………… 4
3. User Management......................................................................................... 5-6
4. Content Management.................................................................................... 7
5. Product Management.................................................................................... 8
6. Setting ……………………………………………………………………………………………………... 9-10
7. Profile Management …………………………………………………………………………………. 11
8. Review Management ………………………………………………………………………………… 12-14
9. Newsletter Management ………………………………………………………………………….. 15-19
10. Event Management ………………………………………………………………………………… 20-21
11. Gallery Management ……………………………………………………………………………… 22
12. Testimonial Management ………………………………………………………………………. 23-24
13. Document Management …………………………………………………………………………. 25-26
14. Video Management ………………………………………………………………………………… 27-28
Introduction
The web was simple in its initial days. All you need is Mosaic to browse it and a text editor for
creating pages in HTML, and it was the tech team taking care of such stuff. Things changed with time
and realizing that even non-techies have a lot to contribute, in terms of content, the CMS or Content
Management System was born.
This CMS will help administrators to create and publish content in an easy and standard format even
if they don’t know HTML or other languages. Administrators can also co-ordinate and control the
work of the teams of editors and authors as well as control and manage the quality and branding
of content using this CMS.
Admin Home Panel
This is the admin home panel, where you will be taken after you log in using your User ID and
password. Administrators can directly access the option from here. By clicking on a particular option
the selected functionality will open.
1. Dashboard
The dashboard is the page where you can see what is happening in your admin interface. Admin can
directly access the option from here. Clicking on particular option the selected functionality will
open.
2. Home
Clicking this button will take the user to the home page of the management system.
3. Manual
Administrators/ users click here to download a copy of the User Manual.
4. Visit Site
Click this button to visit your website. It will help the administrators to preview edits and changes
they are making in the website’s content in real time.
5. Logout
To logout from the content management system, click this button.
1. USER MANAGEMENT
User management, an authentication feature, is critical in maintaining a system secure. It helps
administrators to identify and control the users logged into the network. However, it is essential to
maintain proper user account management techniques as ineffective or privilege management may
compromise the systems.
1. ID: - Identity management facilitates the management of a user's identity. It helps
administrators to identify individuals in a system and control their access to the existing
resources in the system by adding/removing restrictions on the users.
2. Name: - This column is used for displaying the user’s full name on the user management
page.
3. Status: - The status column consist of two options - Active and Deactive. Based on the
requirement of a situation, administrators can activate or deactivate a certain user.
4. Last Login: - Administrators can see the last login details of a particular user in the system
including the exact date and time. It also records the said user’s IP address.
5. Add User: - This button is used to add new users to the system.
6. Action: - One of the most significant column in terms of editing the entire user
management system. Action primarily includes two options: (a) Edit
and (b) Delete
.
(a) Edit: Edit option is used to make any necessary changes in any existing fields of a said user.
(b) Delete: Delete option is used to delete a particular user altogether from the management
system. This option can’t be found in the SuperAdmin’s column as it is not possible to delete
the Superadmin.
2. CMS Management
CMS stands for Content Management System and it is a software tool allowing
administrators to create, edit, and publish content. CMS Management allows the content
manager or administrators to add, manage, modify, and remove content from a Web site even
without technical knowledge.
1. SL No: - It lists the menu in the management system in a sequential manner.
2. Page Name: - This column lists the different types of pages residing within the management
system framework. Many of the page names contain different submenu
respective page name, last update date, and editing/ delete options.
with their
3. Update date: - This column gives us the last update date of each and every page within the
management system.
4. Action: - It offers editing option, allowing the administrators to edit a particular page.
Administrators can Edit a page
, or Add or Remove images
.
3. Product Management
Product management deals with the process of collecting and using data about the products
that your business handles, makes or sells. It includes planning, forecasting or marketing of
products during all stages of the product lifecycle. Product management may encompass a
wide range of activities, which is essential to get your product to market and to provide
support thereafter.
1. SL No: - It lists all the product titles in a structured and sequential manner.
2. Category Product Title: - This column lists the names of all products present in the
management system.
3. Create Date: - This column gives us the creation date of each and every product title
present in the system.
4. Add Product Category: - Click this option to create a new category of product to be
added to the existing list in the system. Notable fields to be filled are: Product
Category Title, Product Category Details, and Images.
5. Action: - This column features editing options such as Edit an existing product,
Delete a product, and Adding a new product under an existing category.
4. Settings
The settings option has 2 broad sub-divisions: (1) Site Configure & (2) Change Password.
(1) Site Configure: All required site related changes are done from this settings. Site
Configuration is only accessible to the system administrator. There is a reset button at the
bottom, which is used to reset every field on the page so that new entry can be made.
(2) Change Password: Change password option is simply used to change an existing
password with a new password according to the user’s liking.
5. Profile Management
Each user account has an associated profile. Profile management involves managing a
particular user’s profile and the record of their user-specific data, which in turn, defines his/
her working environment.
1. SL No: - It lists all the user profiles in a structured and sequential manner.
2. Name: - This column displays the full name of the user on the profile management page.
3. Email: - It displays the active Email address of the users, associated with their
existing profile in the system.
4. Create Date: - This column denotes when a particular user profile was created in the
system.
5. Status: - The status column consists of two options namely: Active and Inactive. It is used to
activate or deactivate certain profile as or when required.
6. Action: - This column lists the editing options such as Edit
Delete
a profile altogether from the system.
an existing user or
6. Review Management
Reviews are important for any business. But it is equally important to manage the reviews of
your products or services as they can directly affect your business. Review management
option helps you to manage and control what your users, customers or clients are posting
on your site. It also allows only the administrators to decide which products/ services they
would like to put up for review.
(A) Review
1. SL NO.: - This column represents the serial number of the product/ service to be
reviewed.
2. Name: - It lists the name of the product or services to be reviewed. This column also
features other details such as Rating Points, No of Users and Rating Value.
3. Image: - This section displays a thumbnail of the product/ service image that has
been put up on the Review Page.
4. Create Date: - It denotes the exact date when a particular product/ service name
was created in the system for review.
5. Status: - Using this option, the administrators can either Activate or Deactivate a
product/ service according to the requirement of the situation.
6. Add Review: Administrator click this button to add a product/ service for review. The
mandatory fields for this option include: Name and Overview of the product/ service.
It is also necessary to Upload Image of the same. In addition, administrators can add
a description of the product/ service to be reviewed.
7. Action: - This column lists the editing options such as Edit
service name or Delete
the same from the system.
an existing product/
(B) Comments
1. SL No: - It lists the reviewers in a structured and sequential manner.
2. Company: - This section denotes the product/ service name for which the user has
written the review.
3. Full Name: - This column is used for displaying the full name of the reviewer, which
has been submitted by them.
4. Email ID: - Under this column, the corresponding email address of the reviewer is
listed.
5. Comments: - This section is used to display the comment as submitted by the
reviewer.
6. Create Date: - This column gives us the creation date of each and every review/
comment present in the system.
7. Status: - This section marks the status of the comment. There are basically two
options available, namely: Active and Inactive. Administrators can activate or deactivate
certain comments/ reviews as he/ she sees fit.
8. Download Comment: Click this button to download all the comments along with the
details of the reviewer in Excel format.
9. Action: - Using this option the administrators can Delete
altogether from the system.
a comment/ reviewer
7. Newsletter Management
Newsletter is an important aspect of any business. It helps organizations to keep their
clients, investors, customers and employees informed and updated about new services,
products, announcements regarding the company and Website. Newsletter management
helps administrators to simplify the task of circulating the newsletter, which can otherwise
be a complex and tiring job.
(A) Newsletter Subscriber
1. SL No.: - This column represents the serial number of every subscribers listed in the
newsletter management system.
2. Subscriber Name: - This is an identifier that helps in identifying the names of each
and every subscriber.
3. Subscriber Email: - This lists the corresponding Email address of a particular
subscriber.
4. Subscription Date: - This column lists the subscriber’s date of subscription for the
newsletter.
5. Status: - The two available statuses are- Active and Inactive. It helps to activate or
deactivate a particular subscriber in the system.
6. Add Subscriber: - Click this button to add a new subscriber in the existing system.
The necessary fields to be filled up are: Subscriber Name, Subscriber Email and
Subscriber Publish Date.
7. Action: - The two available options under action column are: Edit
and Delete .
The Edit option enables the administrator to edit an existing subscriber and Delete is
used to delete a particular subscriber.
(B) Newsletter Template
1. SL NO: - This lists the all the subscription message titles in a sequential manner.
2. Subscription Message Title: - It lists the names of each and every subscription
messages uploaded to the system.
3. Create Date: - Under this column the creation dates for each and every subscription
messages are displayed.
4. Add Newsletter: - Administrators click this button to add new subscription messages
in the system. To upload a new message, administrators need to add Subscription
Message Title and Description.
5. Action: - This features primarily two options: Edit
and Delete . The Edit option
enables the user to edit a subscription message and Delete option is used to delete
the same.
(C) Send Newsletter
This option facilitates in sending subscription message to all subscribers listed within the
management system. This page is displayed in two sections: (a) Newsletter Template and (b)
Subscriber Email List.
(a) Newsletter Template: This section lists the subscription messages.
(b) Subscriber Email List: This section displays the email addresses of the
subscribers.
Besides, there is an option of sending the message to ALL or NONE. The message can either
be send to the subscriber individually or to a group of subscriber. There is also the option of
adding a Message Title.
(D) Track Subscriber
This option is used to track the name and Email address of the subscribers to whom the
newsletter/ subscription message has been sent.
1. SL NO: - This lists the all subscribers to whom the subscription message has been
sent in a sequential manner.
2. Name: - It lists the names of each and every subscriber to whom the subscription
message/ newsletter has been sent.
3. Subscription Email: - This lists the corresponding Email address of a particular
subscriber.
4. Search by Date: - This option helps to search the subscribers’ details who have received the
newsletter/ subscription message on a particular date or within a particular time frame.
5. Sending Date: - This column displays the exact date when the subscription message/
newsletter was sent out.
(E) Track Unsubscriber
1. SL NO: - This lists the all subscribers who has unsubscribed from the newsletter
management system in a sequential manner.
2. Name: - This is an identifier that helps in recognizing the names of subscribers who
have opted to unsubscribe.
3. Search by Date: - This option helps to search the unsubscribers’ details who have
unsubscribed from the system on a particular date or within a particular time frame.
4. Unsubscription Email: - This lists the corresponding Email address of a particular
unsubscriber.
5. Search By Date: - Administrators can search for a particular date or time frame to
see the names who have unsubscribed from the system during that time.
6. Unsubscription Date/ Time: - It displays the exact date and time when the
subscriber has unsubscribed from the newsletter management system.
8. Event Management
Event management facilitates administrators to create and develop a schedule for festivals,
events and conferences. It helps the administrators to study and understand the intricacies
of the brand, devising the event concept, planning and coordinating the technical aspects of
the organizational work plan before actually executing it.
1. SL No: - This column lists each and every event in a sequential manner.
2. Title: - The Title section helps to identify the events present in the system by their
names.
3. Create Date: - The date when a particular event was created can be found out from
this column.
4. Status: - As with all other systems any event’s status can either be Activated or
Deactivated by the administrator as and when he/ she see fit.
5. Add Event: - This button enables the administrators to add a new event to the list of
existing events in the management system. There are different fields that need to be
filled for submission such as: Event Title, Event Publish Date, Event Expire Date,
Event Details and Event’s link. It is mandatory to fill up all the fields. The
administrator also has the option to upload the event’s image.
6. Action: - The action column includes Edit and Delete options. Editing option
involves making any necessary changes to the Event Title, Event Details or
publish/expiry date. The Delete option can altogether delete a particular event
entry.
9. Gallery Management
This management system helps the administrator to manage the image gallery. To simplify
the task of the administrators, all image related files are kept in a structured manner in this
system.
1. SL No: - All the gallery categories are listed in this column in a numerical format.
2. Category Title: - This column lists all the names of the gallery categories with the
purpose of identifying each and every category.
3. Create Date: - This allows the administrators to see the exact date of creation for the
gallery categories.
4. Add Gallery Category: - Click here to add a new category in the gallery management
system. The necessary fields that are to be filled during the creation process are:
Gallery Category Title and Gallery Category Image.
5. Action: - This column features all the editing option for each gallery categories
namely: Edit
, Delete
and Add Images
to a particular category.
10. Testimonial Management
A testimonial is like a personal recommendation. It includes written or spoken statement
from a client or customer extolling the virtue of your product/ service. The Testimonial
management helps administrators to manage and display testimonials in a well structured
manner.
1. SL No: - It lists the testimonials in a proper sequential manner.
2. Testimonial Author: - This column identifies the authors of testimonials by their
names.
3. Designation: This signifies the position or the authority of the author of the
testimonial.
4. Create Date: - This column lists the creation date of each and every testimonials
listed in the management system.
5. Status: - The Status option allows the administrators to either Activate or Deactivate
a particular testimonial present in the system.
6. Add Testimonials: - Administrators click this button to add a new testimonial in the
existing system. The mandatory fields that each testimonial needs to fill include:
Author Name, Designation, and Testimonial Details. It even has the option of
uploading an image file.
7. Action: - The action column consists of two options: Edit
and Delete . The Edit
option enables the administrators to edit an existing entry and Delete option is used
to delete a particular entry.
11. Document Management
Document management helps to store, manage and track all the electronic documents and
the electronic images of all paper based information that is captured through the document
scanner. It allows administrators to manage, modify and track all the documents present in
the system.
(A) Document Category
1. SL No: - This column lists the document category in a proper sequential manner.
2. Category: - The purpose of this identifier is to classify each and every category of
document.
3. Update Date: - This denotes the exact date when a particular document category
was last updated.
4. Add Document Category: - Click this button to add a new document category in the
existing system. Simply fill up the Document Category and submit it to the system.
5. Action: - The Action section has two options: Edit
and Delete . The Edit option
allows making changes to an existing document category and the Delete option is
used to remove the same.
(B) PDF Management
1. SL No: - This section lists the PDF files in a proper numbered manner.
2. Title: - Title helps to identify all the PDF files present in the system by their names.
3. Category: - This field allows the administrators to recognize which category a
particular PDF file belongs to.
4. Create Date: - It gives us the exact creation date of each and every PDF file present
in the management system.
5. Status: - Administrators can use this option to mark the status of a particular PDF file
as Active or Deactive according to requirement of the situation.
6. Action: - The action column consists of three options Download , Edit
and
Delete . The Download option is used to download a particular PDF file; Edit option
allows editing a PDF including its Title, Category, and Details, and Delete option helps
to remove the file altogether from the system.
7. Add PDF: - Click this button to add a PDF file. There are different fields that the
administrators need to fill up, these include: Title, Category, Details and Upload the
File.
12. Video Management
Video Management ensures a smooth managing of all the video files for senior executives. It
keeps them in a structured and secure way.
1. SL No: - It lists the video files in a proper sequential manner.
2. Video Title: - This field helps to identify each and every video files by their names.
3. Create Date: - In this column administrators can see the creation date of each and
every video files listed in the management system.
4. Status: - This option allows the administrators to Activate or Deactivate a particular
video file in the system according to the requirement of the situation.
5. Add Video Category: - Click this button enables to add a new video category to the
existing system. The submission form for adding the video category includes Video
Category Name and Upload Video Category Images. It is mandatory to fill up both
the fields.
6. Action: - This is the video management system’s editing option. The available
options include: Edit , Delete
and Adding Video . When the administrator
has to edit or delete a video category he/she can use the options accordingly. The
Add Video option is used to upload a video file.