Download - Airports Authority of India

CIVIL Airport, PANTNAGAR
PIN -263145.
Tel No. :- 05944-233685, Fax No:- 05944-233103.
NOTICE INVITINGTENDER
For
Supply of Seven LED TV along with DTH connection and
One Refrigerator
COST OF TENDER DOCUMENT:- Rs. 570/TENDER DOCUMENT NO: AAI/PNT/Electronics/NIT/2015/226 Dated 01 Sep 2015
DOCUMENT ISSUED TO:- M/s.
Put up for Approval Pls.
Sr. Manager (CNS)
AAI, Civil Airport
PANTNAGAR
Approved By
Airport Director
AAI, CA PANTNAGAR
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
Page 1 of 15
Airports Authority of India
Civil Airport, Pantnagar-263145
Phone: 05944-233685/ Fax-05944-23103
Ref. No. – AAI/PNT/Electronics/NIT/2015/ 226
Date 01 Sep 2015
NOTICE INVITING TENDER
Subject: Notice Inviting Tender for Supply of Seven LED TV along with DTH connection and One
Refrigerator at Civil Airport, Pantnagar.
Sealed Tender on Prescribed Performa in two bid format (technical & financial bid)
are invited on behalf of Chairman, Airports Authority of India, New Delhi by Airport Director,
Civil Airport, Pantnagar from Original Equipment Manufacturer/Authorized Distributor/ Dealers, for
supply, installation, testing and commissioning of LED TV (Make: SONY/SAMSUNG/LG) along with
DD FREE DISH DTH-HD Connection and Refrigerator (Make: Kelvinator/ Voltas/ LG/ SAMSUNG) as
per the Specification given on Annexure-A and details of required quantity & place of work given
below--
Scope of Work:
Quantity
Required
S.No.
Name of the item
1.
Item-1
Supply, installation, testing and commissioning of LED TV 40”,
(Make: Sony/ Samsung/ LG) in Annexure-A
02
Two
2.
Item-2
Supply, installation, testing and commissioning of LED TV 32” ,
(Make: Sony/ Samsung/ LG) in Annexure-A
05
Five
3.
4.
Item-3
Supply, installation, testing and commissioning of DD FREE DISH
DTH-HD Connection as specified in Annexure-A
Item-4
Supply, installation, testing and commissioning of Refrigerator 193
Liter (Make: Kelvinator/ Voltas/LG/SAMSUNG) in Annexure-A
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
07
Seven
01
One
Page 2 of 15
Place of Work:
Terminal Building
S. No.
01.
02.
03.
04.
05.
06.
LOCATION
Security Hold Area
Departure Hall
Arrival Hall
Airport Director Office
VIP Room
VIP Room
Items
Quantity DTH Connection
TV 40”
01
01
TV 40”
01
01
TV 32”
01
01
TV 32”
01
01
TV 32”
01
01
Refrigerator 193 Liter
01
-
FIRE STATION BUILDING
01. Fire Station
02. Anti Hijacking Room
TV 32”
TV 32”
01
01
01
01
Estimated Cost: Rs 2, 95,330/- (Rs. Two lacs Ninety Five Thousand and Three hundred Thirty only)
Required Quantity:
S. No.
01.
02.
03.
04.
Items
Televisions 40”
Televisions 32”
DD-Free Dish DTH –HD Connection
Refrigerator 193 Liter
Quantity
02
05
07
01
Tender can be downloaded from AAI website www.airportsindia.org.in or www.aai.aero
For any clarifications please contact:
Manager CNS
Airport Authority of India
Civil Airport, Pantnagar
Last Date and Time of Receipt of Tenders
: 14 Sep 2015 up to 15:00Hrs
Date and Time of Opening of Tenders
: 14 Sep 2015 at 15:30 PM
Airport Director
Airport Authority of India
Civil Airport, Pantnagar-263145
Distt. - U S Nagar (Uttarakhand)
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
Page 3 of 15
General Information
1. Closing Date : Duly completed Tender along with requisite documents should reach by registered
post or in person at the following address on or before 14 Sep 2015 up-to 15:00 PM. Delay due any
reason shall not be considered under any circumstances.
O/o Airport Director,
Airports Authority of India,
Civil Airport, Pantnagar-263145
Distt: U S Nagar (Uttarakhand)
2. Opening date The Tender (Technical bids only) shall be opened on date 14 Sep 2015 at 15:30 PM
in the office of the Airport Director, AAI, Civil Airport, Pantnagar. Interested bidder or their authorized
representatives can be present at the time of opening at their own expenses. Please read “Terms and
conditions “attached herewith.
Tender documents shall be obtained from O/o Airport Director, AAI, Civil Airport, Pantnagar
between 1000 hrs to 1630 hrs on all working days w. e. f. 02 Sep 2015 up to 10 Sep 2015 1200IST
on submission of application, in the prescribed Performa along with the non refundable tender
fee of Rs 570/- (Rs Five hundred and Seventy only) in favor of “Airports Authority of India” payable at
New Delhi from a Nationalized / Scheduled bank.
OR
Tender documents shall be down loaded from Airports Authority of India Website
www.airportsindia.org.in / www.aai.aero. Duly completed down loaded Tender documents shall be
submitted along with above Tender fee. Any amendment or corrigendum to the Tender document
shall be posted only on AAI website.
3. Terms and conditions:
a) The quantity of items may be increased or decreased as per actual requirement.
b) Warranty: The LED TVs/DTH Connection/Refrigerator shall carry at least one year or higher
as provided by Manufacturer on site comprehensive warrantee. During this period any
problem arises due to equipment, same has to be repaired or replaced by the supplier at
their own cost. The warranty period of repaired or replaced goods shall be extended for a
period equal to the turnaround time (out of service period).
c) The price quoted in the Annexure-I should be inclusive of all Taxes and Duties F.O.R.
Destination Airports Authority of India, Civil Airport, Pantnagar. No extra payment will be
made other than quoted amount.
d) The rates should be quoted both in the figures and words. In case of differences between
rates quoted in figures and words, the rate whichever is lower will be taken as correct.
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
Page 4 of 15
e) In case the successful Bidder does not accept the supply order or supply items as per supply
order, the party will be debarred for future participation in the tenders for a period of three
years.
f) No party will submit more than one Tender form under any Circumstances.
g) Lowest qualified bidder will be awarded the purchase order after considering all other
bidders.
h) The acceptance of the Tender will rest with the competent Authority i.e. The Airport
Director, Airports Authority of India, Civil Airport, Pantnagar. Who does not bind himself to
accept any tender and reserves the right to return all or any of the Tenders received or part
without assigning any reason thereof.
i) Technical Specifications o f each item in Annexure-A shall be duly substantiated and
supported by appropriate documentation. Evaluation of the product shall be carried out as
per the manufacturer’s documentation about the product; hence non-compliance may
attract rejection of the tender.
j) Quotation for the items of specified brands will only be considered for evaluation and
procurement. The specifications of LED TV specified are minimum requirement. Televisions
with higher specification are acceptable without the advantage of cost.
k) The party has to supply and install LED TVs, Set Top Boxes and Refrigerator at location
mentioned in Place of Work Annexure and should be in position to complete the work
within 15 days on receipt of supply order. No transportation etc charges will be paid.
l) Any loss or damage to item under handling, transportation till such time the Item are
delivered and installed is responsibility of supplier.
m) Accessories as per the company description as well as any offer from company/dealer
should be delivered with the items. Warranty cards should be filled properly and provided at
the time of supply of items.
n) Conditional Tenders shall not be accepted. Incomplete & ambiguous Tenders will be rejected.
o) Airport Director, AAI, Pantnagar reserves the right to accept/reject any Tender without
assigning any reason.
p) The supply of items should be a fresh piece with good condition.
4. EMD (Earnest Money Deposit): Each tender shall accompany the EMD, in the form of Demand Draft of Rs
2% of the Estimated cost Tender i.e. Rs. 5910/-, in favor of “Airports Authority of India” payable at New Delhi
from a Nationalized / Scheduled bank.
EMD shall be valid for a period of Three months from the notified date of opening of the
tender without any conditions by the bidder.
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
Page 5 of 15
The EMD of the unsuccessful bidder shall be returned, on award of contract to successful
bidder and EMD of bidder who are not qualified in initial eligibility requirement or Technical
qualification, EMD shall be refunded after Pre-qualification/ Technical evaluation.
5. Validity: Tender shall be valid for acceptances for a period of Ninety days from the date of
closing.
6. Delivery Period: Within 15 days from the date of Supply order received.
7. Warranty/guarantee : Warranty/guarantee card should be supplied along with the items. Period of
warranty/guarantee should be at least one year or higher as provided by Manufacturer on site
comprehensive warrantee from the date of Supply / Installation of items.
8. Payment: Payment will be made after receiving of items. Payment shall be made cheque/
online i.e. through RTGS. Full Payment will be made in the form of Cheque /D.D./RTGS etc after
receiving the items with satisfactory performance report from the concern unit.
9. Annexure-F (Financial Bid): Financial Bid should be completely filled and Tender rates should be
provided for all the items (LED TV, SET TOP BOX & REFRIGERATOR), otherwise bidder will be
considered as rejected.
10. Liquidated Damages: In case of failure to execute the order in full within the specified period,
liquidated damages shall be charged @ 0.5% per week or part thereof but not exceeding 5% of the
total order value. Even the order can be cancelled at the risk and cost of the supplier. In case the
contractor fails to deliver the materials as per the delivery schedule indicated in the purchase
order, the material shall be procured from open market to meet the immediate
demand/requirement at the risk and cost of the supplier.
11. Force majeure Clause: Force Majeure is herein defined as any cause which is beyond
the control of contractor or the purchaser such as(a) Acts of any government including but not limited to war, declared or undeclared, priorities,
guaranties, embargoes, provided either party shall within fifteen days from the occurrence of
such a cause notify the other in writing of such cause.
(b) The contractor or the purchaser shall not be liable for delays in performing his obligations
resulting from any force majeure clause.
12. Arbitration: where otherwise provide for in the contract all question and disputes related to
claim or rights arising from the contract, designs, specifications, estimates, quality of
workmanship or quality of material used or any instructions or conditions concerning the
work whether arising during progress of the work or after the completion or abandonment
thereof shall be referred to the sole arbitrator as may be appointed by Regional Executive
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
Page 6 of 15
Director, NR, Airports Authority of India. All the case subject to the arbitration shall be settled
in accordance with the arbitration rules in force at the time. The decision of the Arbitration shall
be final and binding on all parties concerned.
The venue of arbitration shall be such place as may be fixed by the arbitrator in his sole
discretion, the award of the arbitrator shall be final, conclusive and binding on all parties to his
contract.
Laws Governing the Contract: The contract shall be governed by the Indian law for the time
being in force. The court of Rudrapur (U.S. Nagar) shall have exclusive jurisdiction in all matters arising
under this contract.
13. General Guidelines:
a) The rates shall be quoted against each item in the Annexure-F (Financial bid) of tender form and this
(Annexure –F) should be duly filled and signed by bidder (party).
b) Bidder should place cellophane tape on the quoted rates wherein correction/ insertion/overwriting
made, discount offered by Bidder and total amount before submission of tender documents.
c) The rate should be inclusive of all taxes and charges etc, if any
d) The Tender consist of two bid system i.e. TECHNICAL BID AND FINANCIAL BID.
• Technical bid must be sealed in Envelope 'A' and containing :
I.
Tender form (all pages) duly signed and stamped on each page by the Bidder.
II.
Annexure- A to E duly filled and signed.
III.
Self attested copy of PAN
IV.
Self attested copy of TIN No. Registration / Sale Tax Registration Certificate.
V.
Dealership /authorization letter from OEM
VI.
Letter of Authorization endorsing authorized signatory with complete details of
authorized signatory shall be enclosed.
Any other documents relevant to the tender.
Earnest Money Deposit (EMD) i.e. Rs 5910/- (Rs Five thousand Nine hundred & ten only)
Tender Fess non refundable i.e. Rs. 570/- (Rs. Five hundred Seventy only)
VII.
VIII.
IX.
Special Note: Quotation for the items of specified brands will only be considered for
evaluation and procurement. The specifications of LED TV specified are minimum requirement.
Televisions with higher specification are acceptable without the advantage of cost.
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
Page 7 of 15
•
The envelope No. B (Financial bid) shall be opened only if bidder qualifies the
technical bid (Envelope No. A).
•
Financial Bid: Envelope "B" containing the financial bid in the prescribed format given in Annexure–F.
•
Master Envelop: Both the Envelopes (A & B) are to be sealed in another Envelope marked 'Master
Envelope'. The Master Envelop should be super scribed ” NIT for Supply of Seven LED TV
along with DTH connection and One Refrigerator at Civil Airport, Pantnagar".
For any clarifications please contact:
Sr. Manager CNS
Airport Authority of India
Civil Airport, Pantnagar
Last Date and Time of Receipt of Tenders
:
14 Sep 2015 up to 15:00 PM
Date and Time of Opening of Tenders
:
14 Sep 2015 at 15:30 PM
Airport Director
Airport Authority of India
Civil Airport, Pantnagar-263145
Distt. - U S Nagar (Uttarakhand)
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
Page 8 of 15
“Envelope-A”
ANNEXURE- A
(Page 1 /2)
TECHNICAL AND QUALITATIVE REQUIREMENTS
1. Preferred brands:
Features
MODEL
LED TV: SONY /SAMSUNG /LG.
General Requirements for LED TV (ITEM-1 & ITEM-2)
Specifications
Complied/Not
Complied
Screen Size
TV /COLOUR System
40”(102 cm), 16:9 / 32” (80.0 cm), 16:9
1 (Analog): B/G, D/K, I, M/PAL, SECAM, NTSC3.58,
NTSC 4.43
Video Signal
1080/24p (HDMI only), 1080/60i, 1080/60p(HDMI/
Component),1080/50i, 1080/50p(HDMI/ Component)
PICTURE
Display Resolution
40” TV- Full HD and 32” TV- HD
Digital Noise Reduction
Required
MPEG Noise Reduction
Required
24P True Cinema™
Required
Viewing Angle
89° (Right/Left), 89° (Up/Down)
3D Comb Filter
Required
AUDIO
Speaker Type
Bass Reflex Speaker
Clear Phase Speaker
Required
Dolby®
Dolby Digital Required
Stereo System
Required
Audio Output Power
8W+8W
Speaker Configuration
2ch, Full Range(30x80mm)x2
Terminals 2 (Side) Required; Analog Audio Input(s) for HDMI; USB 2.0; Composite Video
Required Input(s); Component Video (Y/Pb/Pr) Input(s); RF Connection Input(s); Analog
Audio Input(s); Audio Out; Headphone Out;
General
X-Protection PRO; FM Radio; Photo Frame mode; Parental Control; Clock; Sleep
Timer; On/Off Timer; Tele text:
MPEG1/ MPEG2PS/PEG2TS/AVCHD/MP4Part10 /MP4Part2 /AVI
USB Play
(XVID)/AVI (Motion Jpeg)/ WMV9/ MKV/ WEBM/ WAV/ MP3/
WMA/ JPEG
Scene Select
Photo, Music, Cinema, Game, Graphics, Sports, Auto
OSD Language Multi Language
NETWORK
Photo Share; Screen Mirroring; MHL (Mobile High-Definition Link);
For
40”
-TV
FEATURES
Wi-Fi Direct
Wi-Fi Connectivity- Built -in Wi-Fi for media Sharing (Photos,
videos, music)
For -32”TV
MHL (Mobile High-Definition Link).
ECO FEATURES
Dynamic Backlight Control; Backlight Off Mode; Power Saving
Modes
Remote Control along with Battery; User Manual, Warranty
SPECIAL ACCESSORIES
Certificate, Power Cord, Safety/Legal Instructions, Table Top
Stand, Wall Mounting Bracket
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
Page 9 of 15
“Envelope-A”
ANNEXURE- A
(Page 2/2)
TECHNICAL AND QUALITATIVE REQUIREMENTS
2. Preferred brands :
DTH Connection: DD FREE DISH DTH-HD Connectivity
General Requirements for DTH Connection: (ITEM -3)
Features
Specifications
Complied/Not Complied
2
Item No:03 DD FREE DISH DTH-HD Connectivity
a
Service Provider: Doordarshan,
b
HD-Set top Box with Remote Control
c
Dish antenna
d
Antenna Cable as required as site of installation
3. Preferred brands: Refrigerator: Kelvinator/Voltas/LG/Samsung.
General Requirements for Refrigerator (ITEM-4)
Features
Specifications
General
Features
Storage Capacity (Litres)
BEE star Rating
Number of Doors
Door Type
Defrosting Type
Material Used for Shelves
Colours
Chiller Tray
Large Bottle Shelf with Spill Guard
Door Lock
Ice Tray
Refrigerator
Features
Freezer
Features
Other Features
Warranty Period
Complied/Not
Complied
193 litres
5 Star
01
Single
Direct Cool
Toughened Glass
Any Colour
Required
Required
Required
Required
More Feature
Anti
Bacterial
Removable
Gasket
As much As
provided
by
Company
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
Page 10 of 15
“Envelope-A”
Annexure-B
UNCONDITIONAL ACCEPTANCE LETTER
To,
The Airport Director,
Airports Authority of India,
Civil Airport, Pantnagar
Sub:- Unconditional Acceptance of AAI’s Tender terms and conditions.
Sir,
1 I hereby unconditionally accept the terms and conditions of AAI’s tender
document regarding supply, installation, testing and commissioning of LED
TVs (Make- Sony/Samsung/LG), DTH Connection :DD FREE Dish DTH-HD and
Refrigerator (Make Voltas/Kelvinator/LG/Samsung)) as per the Specification
given on Annexure-A.
2 I hereby certify that I have read and examined the “general conditions of
tender” for AAI’s Supply thoroughly. The rates quoted by us are as per
various terms & conditions of the said general conditions of supply for AAI,
which will form part of the agreement & I shall abide by the
conditions/clauses contained therein.
3 The contents of terms & conditions of the Tender have been noted
wherein it is clarified that after unconditionally accepting the
conditions in it’s entirely, it is not possible to put any remarks/conditions.
4 The required earnest money for this supply is enclosed herewith.
Dated:
Yours faithfully,
Signature
Name :.…………………………………….
Address :………………………………...
……..………………………………………..
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
Page 11 of 15
“Note:-
To be typed on bidders letter pad and to be submitted in Envelop A”
“Envelope-A”
Annexure-C
PROFORMA OF LETTER FOR E-PAYMENT
(Required only if quoted amount is equal to or more than 1 lakh)
To,
The Airport Director,
Airports Authority of India,
Civil Airport, Pantnagar
Subject: Request for E-Payment
Sir,
Following particulars are given for effecting E-payment in respect of our claim /Bill.
Remarks
S.No.
Particulars Details
1.
Name of the Party
2.
Office Address
Type of Party’s Organization
3.
4
5.
6.
7.
8.
9.
10.
11.
(a) Sole Proprietor
(b) Partnership
(c)Private
Ltd. Company
(d)
Public Ltd. Company
Name of Bank in which Party
maintains A/c
Bank Branch Code
Bank Account No.
IFSC Code
PAN No.
VAT/Sale Tax No.
MICR Code
NEFT Code
We also enclosed herewith a cheque duly cancelled bearing our bank A/c. No………………..……………………….....
Thanking You,
(Signature of authorized signatory with seal duly verified with concern bank)
Yours Faithfully
(Authorized Signatory)
Note: Any erroneous information may lead to harmful transaction for which either AAI or the
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
Page 12 of 15
Bank will not be liable/ responsible.
“Envelope-A”
ANNEXURE-D
(TO BE SUBMITTED IN THE LETTER HEAD OF THE COMPANY)
To,
The Airport Director,
Airports Authority of India,
Civil Airport, Pantnagar
Sir,
I…………………..…………….....................................................hereby certify that My firm
(…………………………….……………………..........…………………………………………………………) have/has
not been debarred/black listed by CBI/AAI or undertaking/ department like
railways, defense or any other department of Govt. of India /State Govt.
Signature of Bidder. …………………………………………………………………
Name: ………………………………………………………………………………………
Name of the Firm: ………………………………………………………………………
Address: ………………………………………………………………………………………
Telephone No.: ……………………………………………………………………………
Fax No.: ………………………………………………………………………………………..
EMAIL: …………...............................................................................
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
Page 13 of 15
“Envelope-A”
ANNEXURE-E
(TO BE SUBMITTED IN THE LETTER HEAD OF THE COMPANY)
I HEREBY CERTIFY THAT I HAVE DOWNLOADED THE TENDER DOCUMENT
FROM AAI WEBSITE AND I HAVE NOT CHANGED ANY CONTENT IN THE DOCUMENT. IF IT IS
FOUND THAT THE TENDER DOCUMENT WAS TEMPERERD THAN MY BID/SUPPLY ORDER
SHALL BE CANCELLED.
Signature of Bidder ……………………….………………
Name: ………………………………………………….……….
Name of the Firm: …………………………………………
Address: Telephone No.:…………………….………...
Fax No.: EMAIL: …………………………………………….
Stamp/ Seal of the Firm---------------------
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
Page 14 of 15
O/o AIRPORT DIRECTOR,
AIRPORTS AUTHORITY OF INDIA,
CIVIL AIRPORT, PANTNAGAR
(Financial Bid)
“Envelope B”
Annexure – F
SUBJECT: Supply, Installation, Testing and Commissioning of LED TV with DTH Connections and Refrigerator.
S.N0.
1.
2.
3.
4.
5.
Name of the item
Item-1; Supply, installation, testing and commissioning
of LEDTV 40” (Make: SONY/SAMSUNG/LG) in Annexure-A
Item-2; Supply, installation, testing and commissioning
of LEDTV 32” (Make: SONY/SAMSUNG/LG) in Annexure-A
Item-3; Supply, installation, testing and commissioning
of DD FREE DISH DTH-HD Connection as specified in
Annexure-A
Item-4; Supply, installation, testing and commissioning
of Refrigerator 193 Liter (Make: Kelvinator/ Voltas
/LG/SAMSUNG) in Annexure-A
Installation Charges includes wiring , Power point, Stand
& other Accessories
Quantity
Required
(A)
02
Two
05
Five
07
Seven
Rate per unit in Rs.
(B)
In Figure
In words
Total Amount (C =A X B)
In Figure
In words
01
One
08
Eight
Grand Total Rs.
Total Amount of C in figure: _____________________________
Total Amount of C in Words: __________________________________________________________________________
Name: …………………………………………..………
Signature: …………………………………………………………….…………
Tel./Mobile: …………………………………………..………
Name of the Firm:
………………………………………………………………………
Date : …………………………………………..………
Stamp/Seal of the:
Firm
………………………………………………………………………
Tender Document No. – AAI/PNT/Electronics/NIT/2015/226 Date 01 Sep 2015
Airport Director
AAI, Civil Airport
Pantnagar-263145
Distt: U S Nagar(UK)
Page 15 of 15