Download BDS User Training Manual - Information Technology Services

Maricopa County Community College District
8.5
01/04/13
Maintain Unit Controls
The purpose of this functionality is to store statistical data that is used in reports to provide costs per unit.
In particular, it stores FTSE, headcount and square footage for use in the 635S. It only can be updated by
someone with a DBO manager security profile.
To Modify Unit Controls:
1. Go into Setup, Maintain Unit Controls.
2. Search either by Budget Year or Home Unit
3. Choose Add a New Value to add controls for the first time; to update, choose Search.
4. Enter data concerning the year, unit and home unit.
5. Enter revised statistical data.
6. Save.
7. Run the MB_635S to window to see if your changes were accepted.
8.6
Maintain Report Aliases
Crystal reports are a powerful report writing tool. At some point, it is hoped that all budget schedules can
be generated by BDS. Some of these reports are grouped by account or some combination of account and
object code, functional totals or unit totals. In these instances, a traditional report run by the parameters of
function or object or total does not work well. The report alias provides the ability to dynamically change
how data is grouped on reports without having to modify the report program source code.
As of this writing, instructions on the use of this function are not included as this has been a programming
responsibility. When budget book report testing commences and this functionality is used, instructions will
be included in this manual. The basic issue is that a data item, for example charge center values, can be
grouped together into a higher level entity such as various kinds of revenue sources that are not clearly
indicated by object code assignments alone.
Budget Development System (BDS)
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