Download User`s Guide - DMS Systems

DMS Systems User’s Guide
Distribution/Express Accounts Receivable
Selected Payments -- Full or Partial
Sometimes you may need to select specific invoices to apply a payment to or you may need to
partially pay an invoice. That is when you would use action code (P), Payment.
Applying Full Payment to Selected Transactions
Step
Procedure
1
(Cash Application Menu) Take the option for Cash Application Entry & Maintenance from
the Cash Application Menu.
(RRR007D1, RRR007D2) Start a Cash Application Session and complete these screens
for each new session.
(RRR007D3) Enter P in the Action (?) field next to the desired open transaction and
leave the Amount field blank.
2
3
4
Press [ENTER]. The System will register the payment and redisplay adjusted amounts in
the transaction Balance field and the Unapplied Payments field.
You may enter action code (P), Payments, multiple times before pressing [ENTER]. The System
will apply cash to the all transactions with the action code (P), beginning with the first transaction
listed and continuing until all the selected transactions are paid in full or until the Unapplied
Payments field reaches zero, which ever comes first. If there is any excess payment, the
remaining balance will appear in the Unapplied Payments field. If there was not enough payment
for the selected transactions, the System will pay as many as possible.
Applying Partial Payment to Selected Transactions
Step
Procedure
1
(Cash Application Menu) Take the option for Cash Application Entry & Maintenance from
the Cash Application Menu.
(RRR007D1, RRR007D2) Start a Cash Application Session and complete these screens
for each new session.
(RRR007D3) Enter P in the Action field (?), and enter the payment in the Amount field.
The payment must be less than the transaction's open Balance.
2
3
4
Press [ENTER]. The System will register the payment and redisplay the adjusted
transaction Balance field and the Unapplied Payments field. You may enter multiple partial
payments before pressing [ENTER].
Page 53 of 369
DMS Systems Corp.
Version 1.0
Accounts Receivable