Download User`s Guide - DMS Systems

DMS Systems User’s Guide
Distribution/Express Accounts Receivable
Post: The process of updating the Master Files with batch information currently in the Work
Files.
Posted: This description is given to any transaction that resides in the Master Files.
Posting: The process of updating the A/R Master Files with transactions entered in Cash
Application or Batch A/R batches.
Previous Balance Transaction: The transaction that is generated during month close for each
Balance Forward Accounts, which summarizes the detail records entered during the month into a
single debit or credit transaction to be carried forward.
Purge: The process of removing or deleting paid A/R records from the System. See also,
Archiving.
Reference Listing: An alphanumeric listing immediately follows the Table of Contents for the
chapters or appendixes that document screen descriptions, reports, and error recovery. Learn to
recognize screens, reports, and errors by their identifying numbers, and then use those numbers
to quickly locate information in the appropriate chapter or appendix.
Restore: The process of copying archived files from you back up medium (typically a tape) to the
AS/400. Archived A/R files are restored to a work file. From this file the paid A/R records are
treated as any posted A/R transactions, which you can review, report, or adjust.
Service Charge: The finance charge assessed on past due balance and reflected on the
individual account as a debit.
Session: You create a new session in Cash Application or Batch A/R each time you access a
customer's records using the "Entry" options from those menus. All activity is performed within
sessions. Maintenance of open and posted A/R data is done by accessing the desired session
and changing the transactions within that session.
Session Date: The default date assigned to all work processed in DISTRIBUTION / EXPRESS.
The System assigns the current System date as the session date when you sign-on. Therefore,
the session date is always the date of your last sign-on. Sign-on to the System daily to keep the
session date current with the System date.
Session Number: The unique number assigned by the System to each session and to all
transactions in the session.
Sequence Number: The unique number assigned by the System to transactions created
through Batch A/R. It appears next to Batch A/R transactions on the Batch Edit Listing and is
used to access unposted Batch A/R transactions for maintenance.
Sign-on: The process of entering your User ID and Password on the initial System screen in
order to gain access to the System.
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DMS Systems Corp.
Version 1.0
Accounts Receivable