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Download Sepsis Data Portal User Manual (v.2)
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IMPROVINGSepsisSURVIVAL DataPortalUserManualversion2.0 1 TableofContents DataPortalUserAccounts .......................................................................................................................... 3 LoggingintotheDataPortal ....................................................................................................................... 4 OutcomeDataEntry .................................................................................................................................... 5 OutcomeDataDueDates ........................................................................................................................ 5 ViewDataEntry ....................................................................................................................................... 6 SubmitNewDataEntry ........................................................................................................................... 7 EditExistingDataEntry .......................................................................................................................... 8 Resources ................................................................................................................................................... 10 Reports ....................................................................................................................................................... 11 HospitalImplementationPlans ............................................................................................................ 11 QuarterlyStatusReports ...................................................................................................................... 12 MonthlyOutcomeReports .................................................................................................................. 133 MyProfile ................................................................................................................................................... 15 Users ........................................................................................................................................................... 16 AddNewUsers ...................................................................................................................................... 16 EditExistingUserProfiles .................................................................................................................... 19 ResetUserPasswords ........................................................................................................................... 21 Logout ......................................................................................................................................................... 22 2 DataPortalUserAccounts Therearethreetypesofdataportaluseraccounts,eachwithadifferentsetofabilities: UserAccountName HospitalAdmin View/EditUser View‐onlyUser Abilities Viewdataentry Submitnewdataentry Editexistingdataentry Accessesreports Accessresources Manageuseraccounts Viewdataentry Submitnewdataentry Editexistingdataentry Accessesreports Accessresources Viewdataentry Accessesreports Accessresources Eachhospitalcanhaveanunlimitednumberandmixoftheseuseraccounts.Inaddition,user accountscanbeassociatedwithoneormorehospitals–afeaturemostusefultosystem‐levelstaff. 3 LoggingintotheDataPortal Openyourwebbrowserandgotohttp://sepsis.marylandpatientsafety.org/ EnteryouremailaddressandpasswordandclicktheLoginbutton. Ifyouforgotyourpassword,clicktheForgotyourpassword?button.Enteryouremailaddress,and clicktheRetrievePasswordbutton.Anautomatedemailwithanewpasswordwillbesenttoyou. Besuretocheckyourspamorjunkfolderfortheemail,orcontact [email protected]. 4 OutcomeDataEntry Thissectionincludesinstructionsforthefollowing: OutcomeDataDueDates ViewDataEntry SubmitNewDataEntry EditExistingDataEntry OutcomeDataDueDates Outcomedata,i.e.,sepsismortalitydata,areduebythe30thdayofthefollowingmonth,for example,May2015dataareduenolaterthanmidnightJune30,2015.Dataelementstobe submittedare: Numerator:TotalnumberofsepsispatientswhoexpiredwithICD‐9785.52(septicshock) Numerator:TotalnumberofsepsispatientswhoexpiredwithICD‐9995.92(severesepsis) Denominator:TotalnumberofsepsispatientswithICD‐9785.52(septicshock) Denominator:TotalnumberofsepsispatientswithICD‐9995.92(severesepsis) Thedataportalwillautomaticallysumthenumeratorsanddenominatorstopreventuser error,andcalculatethesepsismortalityrateforthatmonth. Thedataportalautomatically“closes”thedataentryperiodatmidnightonthe30th,atwhichtime youwillnolongerbeabletoenterdataoreditdata. Ifyoumissaduedate,[email protected]. ItemDue MonthlySepsis MortalityData DueBy Duemonthly,June2015(May2015data)throughMay2017 (June2016data) Duebythe30thdayofthefollowingmonth,i.e.,May2015 dataareduenolaterthanmidnightJune30,2015 5 ViewDataEntry Toviewdatathathavebeenenteredintothedataportal,selecttheDataEntrymenufromthetop ofthepage. Selectcriteriafromthedrop‐downboxes,andclicktheFindbutton.TIP:Youcanselectoneor morecriteria,ornocriteria.IfyouclicktheFindbuttonwithoutselectingcriteria,alldataentered foryourfacilitywillberetrieved. Datawillbedisplayedinatableatthebottomofthepage. 6 SubmitNewDataEntry ThefollowinginstructionsapplyonlytoHospitalAdminandView/EditUseraccounts.View‐only useraccountsareabletoviewdata,butcannotenteroreditdata. Tosubmitnewoutcomedata,clicktheDataEntrymenuatthetopofthepage. ClicktheEnterDatabuttoninthelefthandcornerofthepage. Selectthemonthandyearfromthedrop‐downboxes.Enteryournumeratoranddenominator valuesintheappropriateboxes,andclicktheSavebutton. 7 Ifdataforthetimeperiodhavealreadybeenentered,youwillreceiveanerrormessage: Refertotheinstructionsinthismanualifyouneedtoeditexistingdataentry. EditExistingDataEntry Toeditexistingdataentry,clicktheDataEntrymenuatthetopofthepage. Selectcriteriafromthedrop‐downboxes,andclicktheFindbutton.TIP:Youcanselectoneor morecriteria,ornocriteria.IfyouclicktheFindbuttonwithoutselectingcriteria,alldataentered foryourfacilitywillberetrieved. Clickthe imagetoeditanentryorthe imagetodeleteanentry. 8 Ifyouclickthe imagetodeleteanentry,youwillbepromptedtoconfirmyourrequest: Ifyouclickthe imagetoeditanentry,youwillbetakentotheDataEntryEditpagetomake changes.Whenfinishedwithyouredits,clicktheSavebutton. 9 Resources Toaccessresources,clicktheResourcesmenuatthetopofthepage. ResourcesarecategorizedintoLiterature,ProtocolsandChecklists,Presentations,HumanFactors andAgendaandMinutes.Selectacategoryfromthedrop‐downboxandclicktheFindbutton. Resourceswillbedisplayedinatableonthepage.Fromthe“Download”columninthetable,select theitemstodownload. 10 Reports Thissectionincludesinstructionsforaccessinganddownloadingthefollowing: HospitalImplementationPlans QuarterlyStatusReports MonthlyOutcomeReports HospitalImplementationPlans Toaccessimplementationplansforhospitalsinyourcohort,clicktheReportsmenuatthetopof thepage,andselectHospitalImplementationPlansfromthesub‐menu. Hospitalimplementationplanswillbedisplayedinatableonthepage.Fromthe“Download” columninthetable,selecttheitemstodownload. 11 QuarterlyStatusReports Therewillbeatotalofsevenstatusreportsduethroughoutthecollaborative.Youwillbeprovided instructionsviaemailforsubmittingstatusreports,whichareduebythefollowingduedates. Pleasecontactsepsishelp@marylandpatientsafety.orgwithanyquestionsaboutstatusreport submissions. Cohort1: October31,2014 January30,2015 April24,2015 July31,2015 October30,2015 January29,2016 May27,2016 Cohort2: August28,2015 November30,2015 February26,2016 May27,2016 August26,2016 November28,2016 February24,2017 Toaccessstatusreportsforhospitalsinyourcohort,clicktheReportsmenuatthetopofthepage, andselectQuarterlyStatusReportsfromthesub‐menu. Quarterlystatusreportswillbedisplayedinatableonthepage.Fromthe“Download”columnin thetable,selecttheitemstodownload. 12 MonthlyOutcomeReports Outcomedata,i.e.,sepsismortalitydata,areduebythe30thdayofthefollowingmonth,for example,May2015dataareduenolaterthanmidnightJune30,2015.Youwillbenotifiedviaemail whenthereportsareavailablefordownloading. Toaccessmonthlyoutcomereportsforhospitalsinyourcohort,clicktheReportsmenuatthetop ofthepage,andselectMonthlyOutcomeReportsfromthesub‐menu. Selectcriteriafromthedrop‐downboxes,andclicktheFindbutton.TIP:Youcanselectoneor morecriteria,ornocriteria.IfyouclicktheFindbuttonwithoutselectingcriteria,allreportswillbe retrieved. Themonthlyoutcomedatareports:hospital‐specific(Excelfile)isaccessiblefromthe“Download” columninthetable,clickthe imagetodownload. 13 Samplehospital‐specificreport:comparesyourhospital’smonthlyratetothecohortaggregate 14 MyProfile Toviewyourprofile,clicktheMyProfilemenufromthetop‐rightsideofthepage. Forsecurityreasons,usersmayonlyeditfirstandlastname.Toeditemailaddressesandother settings,[email protected]. Toupdateyourprofile,maketheeditstoyournameandclicktheSavebutton. 15 Users ThefollowinginstructionsapplytoHospitalAdminaccountsonly.HospitalAdminaccountscan managemultipleuseraccountsforoneormorehospitals. Thissectionincludesinstructionsforthefollowing: Addnewusers Editexistinguserprofiles Resetuserpasswords AddNewUsers Toaddnewusers,clicktheUsermenuatthetopofthepage. ClicktheAddNewUserbuttoninthelefthandcornerofthepage. 16 Enterthefirstandlastname,theemailaddress,andapasswordintheboxes.Selecttheuseraccess levelfromthedropdownbox,andclicktheSavebutton.Note:newuseraccountsareautomatically setto“active”status.Tochangethis,un‐checkthe“Active”boxatthetopofthepage. 17 ForHospitalAdminsassociatedwithmorethanonehospital:youmayassignnewuseraccountsto oneormoreofyourhospitals.Afterselectingtheuseraccesslevelfromthedropdownbox, SelectahospitalnamefromtheHospitaldrop‐downboxandclicktheAssignbutton. SelectanotherhospitalnamefromtheHospitaldrop‐downboxandlicktheAssignbutton again. Whenfinishedassigningthenewusertothecorrecthospitals,clicktheSavebutton. 18 EditExistingUserProfiles Toeditexistinguserprofiles,clicktheUsermenuatthetopofthepage. Enterthecriteria,andclicktheFindbutton.TIP:Youcanenteroneormorecriteria,ornocriteria. IfyouclicktheFindbuttonwithoutspecifyingcriteria,alluseraccountsforyourfacilitywillbe retrievedanddisplayedinatableatthebottomofthepage. Clickthe imagetoeditauserprofileorthe imagetodeleteanentry. Ifyouclickthe imagetodeleteauserprofile,youwillbepromptedtoconfirmyourrequest: 19 Ifyouclickthe imagetoeditauserprofile,youwillbetakentotheEditUserpagetomake changes.Whenfinishedwithyouredits,clicktheSavebutton. Foruseraccountsthatareassociatedwithmorethanonehospital,youmayedittheaccounttobe associatedwithfewerhospitalsormorehospitals. Toremoveahospitalassignmentfromanexistinguseraccount,clickthe image,and thenclicktheSavebutton. Toassignanexistinguseraccounttomorehospitals,selectthehospitalnamefromthe Hospitaldrop‐downbox,clicktheAssignbutton,andthenclicktheSavebutton. 20 ResetUserPasswords Toresetpasswordsforusers,clicktheUsermenuatthetopofthepage. Enterthecriteria,andclicktheFindbutton.TIP:Youcanenteroneormorecriteria,ornocriteria. IfyouclicktheFindbuttonwithoutspecifyingcriteria,alluseraccountsforyourfacilitywillbe retrievedanddisplayedinatableatthebottomofthepage. 21 Clickthe imagetoeditauserprofile,andyouwillbetakentotheEditUserpage.ClicktheReset Passwordbuttonatthebottomofthepage,andtheuserwillreceiveatemporarypasswordby email. Logout Tologoutofthedataportal,clicktheLogoutmenufromthetop‐rightsideofthepage. Pleasenotethedataportalwillautomaticallylogoffafter20minutesofinactivity. 22
