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Tender Ref.: ELCOT/Proc/OT/32821/UPS Systems/2015-16
Table of Contents
Know Your Rights......................................................................................................................... 5
Letter of Undertaking.................................................................................................................... 6
1. Preamble.................................................................................................................................... 7
2. Tender Schedule....................................................................................................................... 8
3. General Instructions.................................................................................................................. 9
3.1 General.................................................................................................................................. 9
3.2 Clarifications in the Tender..................................................................................................... 9
3.3 Amendments to the Tender.................................................................................................. 10
3.4 Language of the Bid............................................................................................................. 10
3.5 Bid Currency........................................................................................................................ 10
3.6 Contacting Tender Inviting Authority..................................................................................... 11
3.7 Force Majeure...................................................................................................................... 11
3.8 Arbitration............................................................................................................................. 11
4. Eligibility Criteria..................................................................................................................... 12
4.1 Eligibility .............................................................................................................................. 12
5. SPECIFICATIONS.................................................................................................................... 14
UPS POWER CABLING WITH ACCESSORIES ................................................................... 23
6. Bid Preparation and Submission........................................................................................... 33
6.1 Cost of Bidding.................................................................................................................... 33
6.2 Tender Document Fee......................................................................................................... 33
6.3 Earnest Money Deposit (EMD)............................................................................................ 34
6.4 Letter of Authorisation.......................................................................................................... 34
6.5 Two Part Bidding.................................................................................................................. 35
6.6 Bid closing date and time..................................................................................................... 36
6.7 Mode of Submission of Bids................................................................................................ 37
6.8 Modification and withdrawal of Bids..................................................................................... 37
7. Tender opening and Evaluation............................................................................................. 38
7.1 Technical Bid Opening......................................................................................................... 38
7.2 Tender Validity...................................................................................................................... 38
7.3 Initial Scrutiny....................................................................................................................... 38
7.3.1 Technical Bid Scrutiny................................................................................................ 38
7.4 Clarifications by ELCOT....................................................................................................... 39
7.5 Tender Evaluation................................................................................................................ 39
7.5.1 Suppression of facts and misleading information.................................................... 39
7.5.2 Technical Bid Evaluation............................................................................................ 40
7.5.3 Price Bid Evaluation................................................................................................... 41
7.6 Negotiations......................................................................................................................... 42
7.7 Award of Contract................................................................................................................ 42
7.8 ELCOT reserves the right to:............................................................................................... 42
8. Execution of Work................................................................................................................... 44
8.1 Acceptance of Tender and Withdrawals............................................................................... 44
8.2 Letter of Acceptance (LOA).................................................................................................. 44
8.3 Payment of Security Deposit (SD)....................................................................................... 44
8.4 Execution of Contract ......................................................................................................... 44
8.5 Release of Purchase Order................................................................................................. 45
8.6 Refund of EMD.................................................................................................................... 45
8.7 Release of SD...................................................................................................................... 46
ELCOT, Chennai-35
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