Download LS5105 Document No 4 [PDF 493KB]

LS51 05 Released Document No. 4
Australian Electoral Commission
5 Import of ATL and Export of BTL
On a daily basis Above The Line (ATL) data should be exported from ELMS and imported into
EasyCount Senate and Below The Line (BTL) data should be exported from EasyCount Senate
and imported into ELMS.
5.1
Importing ATL data from ELMS into EasyCount Senate
On a daily basis ATL data should be exported from ELMS and imported into EasyCount Senate.
5.1.1 Accessing ELMS
To access ELMS you need to be using an AEC network PC (not an EasyCount PC). Your
selection options on any ELMS Menu depend on your ELMS access levels. You may not see all
of the options displayed in this document.
You will need to already have an ELMS logon. Log on to the ELMS (Production) system by
accessing the Production Icon on your AEC desktop. The application automatically logs you in
and you will be presented with the below screen.
+------------------------------------------------------------------------------+
SunOS
AUSTRALIAN ELECTORAL CO
ISSION
Tue 29 Nov 2011 13:39
M!\.IN MENU
E - ELECTION MANAGEMENT SYSTEM
A - AECPAY
B - EEC BOOKING
C - ATSIC EL!.fS
T
- TASK MANAGEMENT
S - LOGON ADMINISTRATION
L - LOGOUT Please Select Option : +------------------------------------------------------------------------------+
Select E- Election Management System and then Select E- ELMS Production.
+------------------------------------------------------------------------------+
SunOS
AUSTRALIAN ELECTORAL COMMISSION
Tue 29 Nov 2011 13:35
ELECTION I>!ANAGEMENT SYSTEM
E - ELMS Production
L - ELMS Learning
S - ELMS Simulated Election
T - ELMS Test Menu
R - Return to Hain Menu
Please Select Option
Please select correct option
+------------------------------------------------------------------------------+
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EasyCount Senate 1 User Manual
Australian Electoral Commission
ELMS will then open at the Main Menu.
29 Nov 2011 13:53
Main Menu
Vl.20
prdelms
codrop12
+-+-+-----------------------------------+----+
111Po1ling Place Management ->
IPPMSI
121Polling Place Staffing Estimates ->I
STI
131Election Financial Hanagement ->
IPEFMI
141Nominations ->
INOMSI
IREPRI
ISIElection Processing ->
161Election Inquiry ->
IQEISI
171System Functions ->
IZSYSI
181Historic Functions ->
IHIST1
I I
I
I
+-+-+-----------------------------------+----+
Press Select, Command or an
option between '1' and •a•
Select(Fl)
Command (F11)
End(F10)
Exit(F12)
Main Menu(F2)
5.1.2 Finding the Export CSS Data Screen
There are two ways to access the Export CSS Data Screen:
(a) From the main menu via the ELMS fastpath (RSDE); or
(b) by navigating through the various ELMS menus.
To access the Export CSS Data Screen via the ELMS fastpath (RSDE), press <F11 > to
activate the command prompt and type 'RSDE' into the command window:
29 Nov 2011 13:53
Main Menu
V1.20
prdelms
codrop12
+-+-+-----------------------------------+----+
IPPMSI
111Polling Place Management ->
121Polling Place Staffing Estimates ->IMESTI
JPEfl11
131Election Financial Management ->
141Nominations ->
]NOMS]
IS JElection Processing ->
IREPRI
161Election Inquiry ->
IQEIS[
171System Functions ->
jZSYSI
181Historic Functions ->
IHISTI
I I
I
I
+-+-+-----------------------------------+ - ---+
Press Select, Command or an
option between '1' and •a•
+-----------Vl.S--+
I Enter Command : RSDE I
+----------------------+-------------------------------------------------------End (FlO)
This will take you directly to the Export CSS Data Screen from any ELMS menu.
Alternatively, to access the Export CSS Data Screen via the ELMS menus, select Election
Processing from the Main Menu, then select Central Senate Scrutiny from the Election
Processing Menu, then select Export CSS Data from the Central Senate Scrutiny Menu.
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EasyCount Senate I User Manual
Australian Electoral Commission
5.1.3 Extracting the CSS Export Data
At the Export CSS Data Screen you will be prompted to select the event and then the state as
shown below.
+------------------------------------I
V1.18--+
Election Event
I
+-+---------------------------------------------+
I 12010 Federal Election
I I Higgins By-election
I IBradfield By-election
I I Mayo By-election
I ILyne By-election
I IGippsland By-election
I 12007 Federal Election
I IWerriwa By-election
I 12004 Federal Election
I jCunningham By-election
+-----------------------Vl.6 - - +
state
1
I
+-+--------------------------------+
!New South Wales
IVictoria
!Queensland
!Western Australia
I South Australia
!Tasmania
!Australian capital Territory
!Northern Territory
I
+-+---------------------------------------------+
+-+--------------------------------+
The following screen displays with your AEC email address. Press F1 to confirm extract.
29 Nov 2011 14:04
Export CSS Data
(RSDE)
State NSW
Vl.lO
prdelms
2010 Federal Election
This function extracts a data file containing verified ATL & Informal BP
figures input by divisions on screens RSOB & RSDB for each polling place,
mobile polling place and declaration scrutiny count for use at the Central
Senate Scrutiny.
Senate EasyCount Data File : ECS UPDATE NSW 15508.gz
_
_
_
The file (name displayed above) will be extracted for transfer to the
EasyCount Batch Controller.
The compressed file will be emailed to the email address entered below.
The e-mail recipient, firstname.lastname must be a current AEC email address.
The data file will be compressed and requires unzipping using WinZip.
Email Address: [email protected]
Press Fl to initiate the extract.
Extract(Fl)
Clear(F3)
Help(F9)
End(F10)
Command(F11)
ELMS will then send you an email with the extracted event file attached to the email. Copy the
file to your USB key, then safely eject the USB.
5.1.4 Import ATL Data onto the Primary Batch Control P C
Done by a Batch Controller o n a batch control PC.
Import verified Above The Line (ATL) and obviously informal results from ELMS (result slips).
ATL data should be exported from ELMS and into EasyCount Senate on a daily basis. it is best
practice to do one final export before you run the count Uust to make sure you pick up any
changes).
1. Insert the USB key that you saved the ATL file onto.
2. Select Batch > Import ATL. The following screen will be displayed.
Page 77
EasyCount Senate
I User Manual
Australian Electoral Commission
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3. Select the aec-easycount-loadsenateatl. <state> file that you exported from ELMS
(remember you had to unzip it to create the .xml file).
4. Click Open.
5. A message will be displayed confirming ATL imported successfully, click OK.
imported su
essfu!ly.
OK
5.1.5 Lock Senate Divisional Input (RLSI)
This screen (RLSI) is an essential tool for Central Senate Scrutiny managers: lt prevents
unauthorised changes ATL & 'obviously informal' figures once 'final' data have been exported to
EasyCount Senate for preference distributions. it allows the locking/unlocking of the Input
Senate Ord Vote Batch Screen (RSOB) and Input Senate Dec Vote Batch Screen (RSDB).
13 nee 2011 12:26
State :
Lock Senate Divisional Input
TAS
(RLSI)
V1.3
2010 Federal Election
+----------------------------------+--------+--------+
! Locked IVcrificdl
Divisions
+-+--------------------------------+--------+--------+
]Bass
1IY
IBraddon
IY
IY
)Denison
)Y
IY
IFranklin
IY
IY
ILyons
IY
IY
I
I
I
I
I
I
I
I
I
+-+--------------------------------+--------+--------+
Save{Fl)
Page 78
Lock All{F8)
UnLock All(Fl2)
EasyCount Senate I User Manual
Help(F9)
End{F10)
>
prdelms
Australian Electoral Commission
"
N
"
indicates that a division has not completed data verification and/or that the figures on the
screen do not balance.
"Y" indicates that a division has completed data verification and that the figures on the screen
balance.
The lock cannot be applied to any division for which the data is not verified or for which the
figures on those screens do not balance for any polling place, mobile team or declaration vote
count.
5.2
Exporting BTL data from EasyCount into ELMS
Done by a Batch Controller on a batch control PC.
Export Below The Line (BTL) first preference and informal results to ELMS. BTL data should be
exported from EasyCount Senate into ELMS on a daily basis during CSS and a final export
should be done when all batches have been verified. You normally carry out the Import ATL and
Export BTL tasks together.
1. Select Batch > Export BTL. The following screen will be displayed.
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c:- Hide Folders
2. Click Computer and then Select the USB key to save the aec-easycount-btltransfer (state) file onto.
3. Click Save.
4. A message will be displayed confirming BTL exported successfully, click OK.
BTL exported successfully.
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EasyCount Senate J User Manual
Australian Electoral Commission
5. You will need to unzip the file (which will extract as a .txt file) before importing into
ELMS.
6. Unzip the file by double clicking on it and pressing extract and saving the file to your
USB key.
5.2.1 Accessing ELMS
To access ELMS you need to be using an AEC network PC (not an EasyCount PC). Note: Your
selection options on any ELMS Menu depend on your ELMS access levels. You may not see all
of the options displayed in this document.
You will need to already have an ELMS lagon. Log on to the ELMS (Production) system by
accessing the Production Icon on your AEC desktop. The application automatically logs you in
and you will be presented with the below screen.
+--- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - +
SunOS
AUSTRALIAN ELECTORAL COMMISSION
Tue 29 Nov 2011 13:39
MAIN MENU
E - ELECTION MANAGEMENT SYSTEM
A - AECPAY
B - EEC BOOKING
C - ATSIC EL11S
T - TASK MANAGEMENT
S - LOGON ADMINISTRATION
L - LOGOUT
Please Select Option :
+ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+
Select E- Election Management System and then Select E- ELMS Production.
+--------- ---------------------------------------------------------------------+
SunOS
AUSTRALIAN ELECTORAL COMMISSION
Tue 29 Nov 2011 13:35
I
I
I
I
I
I
ELECTION l.mNAGEMENT SYSTEM
E - EU.fS Production
J
I
L - ELMS Learning
I
S - ELMS Simulated Election
I
I
I
I
I
T - ELMS Test Menu
R - Return to Hain Menu
Please Select Option
I
Please select correct option
I
+---------------------------------------------------------- --------------------+
Page 80
EasyCount Senate I User Manual
Australian Electoral Commission
ELMS will then open at the Main Menu.
29 Nov 2011 13:53
Main Menu
V1.20
prdelms
codropl2
+-+-+--------------- ----------- ---------+----+
lliPolling Place Management ->
IPPMSI
[2[Polling Place Staffing Estimates ->[MEST[
13]Election Financial Management ->
[PEFM!
[NOMS[
14!Nominations ->
JSIElection Processing ->
IREPRI
161Election Inquiry ->
IQEISI
17[System Functions ->
I ZSYS I
I BI Historic Functions ->
I HIST I
I I
I
I
+-+-+-- ------------------------------- --+----+
Press Select, Command or an
option between '1' and •a•
Select(F1)
Command(Fll)
End(FlO)
Exit(F12)
Main Menu(F2)
5.2.2 Finding the Import CSS Data Screen
There are two ways to access the Import CSS Data Screen:
a) From the main menu via the ELMS fastpath (RSDI); or
b) by navigating through the various ELMS menus.
To access the Import CSS Data Screen via the ELMS fastpath (RSDI), press <F1 1 > to activate
the command prompt and type 'RSDI' into the command window:
29 Nov 2011 13:53
Hain Henu
V1.20
prdelms
codropl2
+-+-+-----------------------------------+----+
IPPMSI
lliPolling Place Hanagement ->
121Polling Place Staffing Estimates ->IMESTI
13]Election Financial Management ->
IPEFMI
141Nominations ->
INOHS I
IS!Election Processing ->
[REPRI
r 6 r Election Inquiry ->
I QEISI
[?[System Functions ->
[ZSYSI
I8IHistoric Functions ->
I HIST I
I I
I
I
+-+-+------------------------- ----------+----+
Press Select, Command or an
option between '1' and '8'
+-----------l Enter Command
Vl.S--+
:
RSDI
l
+----------------------+--------------------------------------------------------
End (FlO)
This will take you directly to the Import CSS Data Screen from any ELMS menu.
Alternatively, to access the Import CSS Data Screen via the ELMS menus, select 'Election
Processing' from the main menu, then select Central Senate Scrutiny from the Election
Processing Menu, then select Import CSS Data from the Central Senate Scrutiny Menu.
Page 81
EasyCount Senate
I User Manual
Australian Electoral Commission
5.2.3 Importing the BTL EasyCount Senate Data
At the Import CSS Data Screen you will be prompted to select the event and then the state as
shown below.
+-----------------------Vl. 6--+
State
1
I
+-+--------------------------------+
+-------------------------------------
Vl.lB--+
1
+-+---------------------------------------------+
12010 Federal Election
Election Event
I !Now south Wales
I !Victoria
I IQueensland
I !Western Australia
I !South Australia
IHiggins By -election
!Bradfield By-election
(Mayo By -election
ILyne By-election
IGippsland By-election
12007 Federal Election
!Worriwa By -election
12004 Federal Election
jCunningham By-election
I ITa::�mania
I IAuntralian Capital Territory
I !Northern Territory
I I
+-+--------------------------------+
+-+---------------------------------------------+
The following screen displays for you to enter the Load File Name.
29 Nov 2011 14:04
Import CSS Data
(RSOI}
Vl.lO
p.rdelms
2010 Federal Election
State NSW
This function loads a nominated data f lo containing verified BTL, BTL:ATL and Informal BP figures extracted from Central Senate Scrutiny for each polling place, mobile polling team and declaration scrutiny count. Enter tho namo of the file containing the data below and press the Fl key
to start the load.
Load File Name:
Extract(Fl)
Holp(F9)
End(FlO)
Command(Fll)
Note: Before you can import: the CSS data jlou will need to transfer the data. to the midrange
server as detailed at 4.2.4.
Press F1 to confirm extract.
5.2.4 Transferring the BTL EasyCount Senate Data
1. Go to Start> All Programs > WinSCP > WinSCP.
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EasyCount Senate I User Manual
AUI!IIa!lan Electoral COmmission
2. Select your stored session that relates to ELMS production by left mouse button double
clicking on it.
3. Click Continue.
4. Click on the left hand side of the screen and press Ctri+Ait+T (or click this
this
then click on the right hand side of the screen and press
This will show the directory tree on both side of the screel'l§..-.str
like the below example.
•; :::
'
i'::·:i:C,·
:: "" ''''''
cl•n
M ..
,,:..
The left hand side of the screen shows your normal network drives that are available. The F:
drive is your USB key. When you click on the F: drive the contents of the USB key will show in
the below window.
The right hand side of the screen shows your remote connection to ELMS Production. You will
be transferring the BTL file (that you unzipped and will now be a text file) to your home folder
which is named as your ELMS user name under the home directory.
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EasyCount Senate I User Manual
Australian Electoral Commission
5. Select the F: Drive and the BTL file that you exported from EasyCount Senate and click
F5 for Copy. The file will be moved to your home directory.
6. Press F10 to exit WinSCP.
7. Go back into your ELMS session.
Type the file name (for example aec-easycount-btltransfer-nsw.txt) into the Import CSS Data
Screen and press <F1 > to load the data into ELMS.
29 Nov 2011 14:04
Import CSS Data
(RSDI)
Vl.10
prdelms
2010 Federal Election
State NSW
This function loads a nominated data file containing verified BTL, BTL:ATL and Informal BP figures extracted from Central Senate Scrutiny for each polling place, mobile polling team and declaration scrutiny count. Enter the name of the file containing the data below and press the Fl key
to start tho load.
Load File Name: aec-easycount-btltransfer-nsw. txt
Extract(Fl)
Page 84
Help(F9)
End(FlO)
Comrnand(Fll)
EasyCount Senate I User Manual