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MODULE(C) Product Management Overview Product management module allows all Feed Establishments that were already registered using establishment registration service to register their products as well in SFDA. The registration is an important process that should be taken periodically for any Feed Product in the Kingdom of Saudi Arabia. The process is considered as an official recognition of the product validity for consumption and usage. Through this module the user could benefit from the main product registration process. The user can start registering the product by filling the specified registration form and submitting it. Once the product registration request was submitted, it could be followed up by the responsible employee of SFDA who will take care of processing it as either an approved or rejected one. In case of rejecting the product registration request because of its need for update, the establishment who registered the product should make the desired updates in order to get their products registered correctly and legally. Any completed registration would be considered as a legal registration for a limited period of time. Once the product registration process has been expired, then it should be renewed using the renewal service which is available in this module. Moreover, the establishment could follow up the registration requests for its products using a specific search page in the module that was mainly designed for this purpose. In this part of the user manual we will take care of discussing the details of these services along the specified pages for them. The main registration, renewal and follow up services will be explained in details in the sections below. Product Registration Product Registration service is a significant provided service in Feed System. It can be accessed via its specified link on the Home Page of the system as shown in figure 22 below. The service requires from the user filling four different groups of information before submitting the registration request. In this section of the user guidance we will explain the registration groups along with its pages in the following paragraphs. Figu ure 21 : Feeed Subsysteem Home Paage with Reegister Prod duct link oduct Registration process req quires from m the useer insertin ng some detailed d Pro info ormation ab bout the reegistered prroduct. Thiis informattion is divid ded into fou ur main cateegories thaat exist maiinly in the o online regiistration reequest whicch we will discuss in this t section n. The userr has to sp pecify initiaally the pro oduct typee by selectiing that amo ong the avaailable pro oduct categories, and based on tthe productt group he should inseert the prod duct detailss. I) Producct Informa ation Thee first grou up of the product p reggistration p process con ncerned wiith insertin ng some detaailed inform mation abou ut the registtered produ uct. These ggroup fieldss will changge based on tthe selected d product grroup. The igures 23‐2 i 8 illustrate the differen nt selected p product grou ups: ‐ Feed Sttuff Producct Group If the user r selects “Feeed stuff” product p Gro oup as shown in the red rectanggle 1 in igure 23 below, then tthe user sho ould insert the followin ng informattion: Feed grroup Feed su ubgroup Feed by y product Arabic N Name English h Name Country y of origin Factory y Descrip ption of feed d stuff Processsing method d Figu ure 22 : Thee first group p of Productt Registratio on form (Feeed stuff) ‐ Compo ound Feed P Product Gro oup If the user selects “Co ompound Feeed” product Group ass in igure 2 24 below, tthen the user should d insert the following in nformation n: Product Name in A Arabic and E English of Origin Product Country o factory The Faactory name for the foreign f pro oduct or th he Agency name of th he local productt as shown in the red rrectangle 6. A brief description n of the com mpound feed d d Processsing method Feed fro om Figu ure 23 : Th he first group of Producct Registratiion form (C Complementtary Feed P Product) ‐ Non meedicated feeed additivees If the user selects “Non medicated feed addiitives ” prod duct Group as shown in figure 25 below, tthen the useer should in nsert the folllowing info ormation: Product Name in Arabic and d English aas shown in n the red rrectangles 2 2 and 3 respecttively. Product Country o of Origin as sshown in th he red rectaangle 4. Product Location ((i.e. a local o or foreign on ne) as show wn in the red d rectangle 5. The Faactory name for the foreign f pro oduct or th he Agency name of th he local productt as shown in the red rrectangle 6. A brief f description n of the manufacturerr /compound feed as shown in the red rectanggle 7. A brief description n of the proccessing metthod as show wn in the reed rectanglee 8. The naature of thee feed by selecting itt from the available list l or inseerting it explicittly if it doess not exist in n the list by y selecting the option “Others” ass shown in the red rectangle 9. Figure 24 : The first grroup of Prod F duct Registrration form (Compoun nd Feed Prod duct) ‐ Non Meedical Feed d Additives P Product Grroup If th he user selects “Non Medical M Feed Additivees” productt Group as shown in the red recttangle 1 in igure 26 beelow, then th he user sho ould insert tthe followin ng informatiion: Feed Ad dditives cattegory Feed Ad dditives sub b category Feed Ad dditives thirrd category y Arabic n name English h name Scientiffic name Country y of origin Internaational codee Factory y Concen ntration Method d of use Aim of u use II) Feed Specificatio on oncerned w with insertin ng some Thee second grroup of the product reegistration process co detaailed speciffications of tthe registerred Feed prroduct. Thiss would req quire from tthe user to select amongg 11 differeent groups o of speci icattions. Figure 25 : The secon nd group of Product Registration fo form III) Supporting Documents The third group of the product registration process concerned with uploading ninth required supporting documents for the registered product. These documents are: Health Certificate, certificate of analysis, certificate of origin, GMO Feed Certificate, Test Methods, Photo Copy of Product Label ,free sale certificate and technical file . The user has to: 1) Browse the physical location of these documents on the personal computer. 2) Upload the documents using the upload button beside the browse button. 3) The user can insert some comments also beside each uploaded document. The last point which we need to give the user attention to regarding the uploading process is the format of the uploaded files; it should be non‐editable ones (i.e. either Images or PDF files). Figure 26 6 : The third d group of P Product Reggistration form IV) Ratificcation Thee final grou up of the reegistration service req quires from m the user tto affirm th he truth of the t entered d information, pledgee its availaability at th he intended time and d verify thatt by clickin ng on the sspecified op ption for th hat. The neext requireed action frrom the user to be tak ken is to click c the “SSubmit” button in ord der to send d the regisstration ble employ yee for pro ocessing it.. Once the user click on the request to thee responsib bmit button n, a confirrmation meessage will be displaayed to in nform the user of sub sending the request r forr processin ng in addition to dissplaying an n auto gen nerated mber whicch is need ded for thee cases off followingg up the product p refeerence num regiistration reequest. Figure 27 7 : The fourrth group of f Product Reegistration ffor Producct Renew wal By the end off the produ uct registraation validiity period or o even a month beffore the expiration datee, the renewal processs becomes a necessity ty on the user to be taken as quicckly as posssible. Prod duct Registrration Reneewal page follow the same procedures described prev viously in th he product registration service. T The service could be aaccessed ng the serv vice link (Prroduct Renewal) that is located on o the systtem Home Page as usin shown in Figurre 32 below w. Once the u user clicks o on this link,, similar reggistration grroups of the product registration r n service will be diisplayed alongside th he latest entered info ormation in the registraation servicce. Thiss page will ggive the useer the abilitty to updatee any part o of the registtration inforrmation befo ore sendingg the renew wal request. Once the en nd user reviiew the info ormation, m make the desiired editingg on, and send the requ uest to the rresponsiblee employee w who will fo ollow‐up the requests to t decide whether to o approve or reject it, the useer will receive an app propriate em mail to kno ow whetherr his request was app proved or rrejected. In case or app proving the renewal reequest, the registration n period off the producct will be renewed for aanother new w period. Thee user must take into acccount the ffact that this process of renewal caan be accesssed and utiliized only if f there is prre‐registratiion requestt of a produ uct that wass approved d and its validity was ab bout to expiire or alread dy expired sso it should d be reneweed. Thus, if tthe user wal without having preecedent app plications that t has tries to make the process of renew od, the systeem will disp play an app propriate meessage for tthe user expired registrration perio nform him tthat this serrvice is not available du ue to the reasons menttioned. to in Figure 28 8 : Feed Sub bsystem Ho ome Page wiith Renew P Product Reggistration link Follow w up Prod duct Reg gistration n Folllow up Prod duct Registtration Requ uests servicce could be accessed vvia its speciffied link in th he Home Paage as can b be noticed in n igure 33 b below. Figure 29 9 : Feed Sub bsystem Ho ome Page with Productt Requests F Follow up link Thiss form wo ould allow the user to t navigate out the product p reggistration requests r regaardless its status. Th his would allow the user to view v the created/sub bmitted regiistration req quests and review the entered infformation in n. Thee page wo ould allow its users to perforrm a speccific type o of search on the creaated/submiitted requessts. The seaarch processs could be cconducted b based on fou ur main partts of requesst informattion as speccified in thee red rectan ngles 1, 2, 3 and 4 in figure 34 belo ow, these co ontrols are: Request Reeference Nu umber, Req quest Status, Product Ty ype and the duration du uring which h the requeest was creaated / subm mitted. The p page is desiigned to perfform the seearch based d on insertiing any of tthese fieldss combinatiion. Its resu ults grid wou uld allow th he user to view the retrieved r m match requeests and viewing the request com mpletely by clicking on the underlined requesst referencee number as mentioneed in the red rectangle 5 5 below. 2 1 3 4 5 Figure 30 : Follow up Product Registration Requests
