Download Details - WBSEDCL

WEST BENGAL STATE ELECTRICITY DISTRIBUTION
COMPANY LTD.
(A Govt. of West Bengal Enterprise)
Volume II - Technical Specifications for AMI & PLM system
8.4.
Transmittals
Every document, letter, progress report, change order, and any other written transmissions
exchanged between the Contractor and Employer/Consultant shall be assigned a unique
transmittal number. The Contractor shall maintain a correspondence index and assign
transmittal numbers consecutively for all Contractor documents. Employer will maintain a
similar correspondence numbering scheme identifying documents and correspondence that
Employer initiates.
8.5.
Review Meeting
Progress meetings shall be scheduled by the Employer and attended by the Contractor to
review progress of the project. Progress meetings shall be used to review the progress,
written correspondence exchanged since the last meeting, and open action items. The
consultant shall also attend the meeting as and when required by the Employer.
The Contractor shall also attend technical meetings as and when required by
Employer/consultant to discuss technical aspects of the project and to review
Employer/consultant comments on documents. When appropriate, these technical meetings
shall be conducted as extensions to the progress meetings.
8.6.
Role of Consultant
Employer has appointed POWERGRID as consultant for rendering consultancy services for
implementation of this Pilot Smart Grid project. No limitations shall be imposed on
Employer's involvement of consultants in any activity related to the project. The consultants,
at the discretion of the Employer’s project manager, shall participate in project activities and
be accorded the same access to the Contractor's facilities as any member of Employer's
project team. The involvement of the consultants may include, but shall not be limited to,
progress and technical meetings, conference calls, document review, and system
testing/validation.
Employer shall have the option of adding consultants to the transmittal distribution list to
receive all correspondence initiated by the Contractor. Employer shall also have the option
of adding consultants to the document distribution list to receive all or selected system
documents. The consultants will be bound by the same confidentiality restrictions imposed
on Employer personnel.
8.7.
Document Review and Approval Rights
To ensure that the proposed systems conform to the specific provisions and general intent of
the Specification, the Contractor shall submit documentation describing the systems to the
Employer for review and approval.
The Employer will respond with written comments to the Contractor within thirty (30)
calendar days after receipt of the documents. Documents requiring correction must be
resubmitted by the Contractor to the Employer within fifteen (15) calendar days. The
Employer will respond to resubmitted documents within fifteen (15) calendar days after
Section-8: Project Management and Implementation Plan
Advisor cum Consultant: Power Grid Corporation of India Ltd.
Page 145 of 222