Download HIOB WEBSITE USER MANUAL

HIOB WEBSITE
USER MANUAL
Version
v1.6
Study-Site
www.salk.at/hiob
Test-Site
www.salk.at/hiobtest
Website responsibles / administrators:
Dr. Stefan Huber, MSc 2)
DI Bernhard Mitterlechner 1)
1)
Universitätsklinik für Radiotherapie und Radio-Onkologie
SALK - Gemeinnützige Salzburger Landeskliniken Betriebsgesellschaft mbH
Müllner Hauptstrasse 48
www.salk.at
2)
Institut für Technologieentwicklung in der Strahlentherapie
radART - research and development on advanced radiation technologies
Paracelsus Medizinischen Privatuniversität
Strubergasse 21
www.pmu.ac.at
5020 Salzburg
AUSTRIA
Salzburg, 2013-12-02
HIOB Website User Manual
Content
1
2
3
4
5
General HIOB website information ................................................................................... 6
Registration ........................................................................................................................ 7
Create account .................................................................................................................... 8
Sign in ................................................................................................................................ 9
Main page ......................................................................................................................... 10
5.1 Change user data ........................................................................................................ 11
5.2 Change person data .................................................................................................... 12
5.3 Show diagram ............................................................................................................ 13
5.4 Calendar ..................................................................................................................... 14
5.5 Overdue Notice .......................................................................................................... 15
5.6 Help ........................................................................................................................... 16
5.7 Logout ........................................................................................................................ 17
5.8 Search for patient ....................................................................................................... 18
5.9 Create new patient ..................................................................................................... 19
5.10
SAE / SUSAR ........................................................................................................ 20
5.11
Patient exclusion .................................................................................................... 21
5.12
Show appendices .................................................................................................... 22
5.13
Plan exchange ........................................................................................................ 23
5.13.1 Create an account ............................................................................................... 24
5.13.2 First login to HIOB-portal and validation of the account .................................. 25
5.13.3 Sign in to HIOB Portal ....................................................................................... 28
5.13.4 File Upload ......................................................................................................... 29
5.13.4.1 Create a patient............................................................................................ 30
5.13.4.2 Add files ...................................................................................................... 31
5.13.4.3 Delete added files ........................................................................................ 33
5.13.4.4 Upload added files ...................................................................................... 34
5.13.4.5 Log out ........................................................................................................ 35
5.14
Edit selected appendix ........................................................................................... 36
5.14.1 APPENDIX I 0 (OP/IORT) - 2 weeks pre-OP .................................................. 37
5.14.1.1 Edit appendix .............................................................................................. 37
5.14.1.2 Read Only ................................................................................................... 38
5.14.1.3 Not all mandatory fields were totally filled out .......................................... 39
5.14.2 APPENDIX II 1 week post-OP – 1 week pre-WBRT ...................................... 40
5.14.2.1 Edit appendix .............................................................................................. 40
5.14.2.2 Read Only ................................................................................................... 41
5.14.2.3 Not all mandatory fields were totally filled out .......................................... 42
5.14.2.4 Previous appendix is not filled out.............................................................. 43
5.14.3 APPENDIX III 6-8 weeks / 6 months post-OP (Week 1 WBRT) ..................... 44
5.14.3.1 Edit appendix .............................................................................................. 44
5.14.3.2 Read Only ................................................................................................... 45
5.14.3.3 Not all mandatory fields were totally filled out .......................................... 46
5.14.3.4 Previous appendix is not filled out.............................................................. 47
5.14.4 APPENDIX IV: end of WBRT .......................................................................... 48
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
2 / 138
HIOB Website User Manual
5.14.4.1 Edit appendix .............................................................................................. 48
5.14.4.2 Read Only ................................................................................................... 49
5.14.4.3 Not all mandatory fields were totally filled out .......................................... 50
5.14.4.4 Previous appendix is not filled out.............................................................. 51
5.14.5 APPENDIX V: 4 weeks post-WBRT................................................................. 52
5.14.5.1 Edit appendix .............................................................................................. 52
5.14.5.2 Read Only ................................................................................................... 53
5.14.5.3 Not all mandatory fields were totally filled out .......................................... 54
5.14.5.4 Previous appendix is not filled out.............................................................. 55
5.14.6 APPENDIX VI: 4-5 months post-WBRT .......................................................... 56
5.14.6.1 Edit appendix .............................................................................................. 56
5.14.6.2 Read Only ................................................................................................... 57
5.14.6.3 Not all mandatory fields were totally filled out .......................................... 58
5.14.6.4 Previous appendix is not filled out.............................................................. 59
5.14.7 APPENDIX VII: 13 months post-WBRT .......................................................... 60
5.14.7.1 Edit appendix .............................................................................................. 60
5.14.7.2 Read Only ................................................................................................... 61
5.14.7.3 Not all mandatory fields were totally filled out .......................................... 62
5.14.7.4 Previous appendix is not filled out.............................................................. 63
5.14.8 APPENDIX VIII: 2 years post-WBRT .............................................................. 64
5.14.8.1 Edit appendix .............................................................................................. 64
5.14.8.2 Read Only ................................................................................................... 65
5.14.8.3 Not all mandatory fields were totally filled out .......................................... 66
5.14.8.4 Previous appendix is not filled out.............................................................. 67
5.14.9 APPENDIX IX: 3 years post-WBRT ................................................................. 68
5.14.9.1 Edit appendix .............................................................................................. 68
5.14.9.2 Read Only ................................................................................................... 69
5.14.9.3 Not all mandatory fields were totally filled out .......................................... 70
5.14.9.4 Previous appendix is not filled out.............................................................. 71
5.14.10 APPENDIX X: 4 years post-WBRT ................................................................. 72
5.14.10.1 Edit appendix ............................................................................................. 72
5.14.10.2 Read Only .................................................................................................. 73
5.14.10.3 Not all mandatory fields were totally filled out ......................................... 74
5.14.10.4 Previous appendix is not filled out ............................................................ 75
5.14.11 APPENDIX XI: 5 years post-WBRT ................................................................ 76
5.14.11.1 Edit appendix ............................................................................................. 76
5.14.11.2 Read Only .................................................................................................. 77
5.14.11.3 Not all mandatory fields were totally filled out ......................................... 78
5.14.11.4 Previous appendix is not filled out ............................................................ 79
5.14.12 APPENDIX XII: 6 years post-WBRT .............................................................. 80
5.14.12.1 Edit appendix ............................................................................................. 80
5.14.12.2 Read Only .................................................................................................. 81
5.14.12.3 Not all mandatory fields were totally filled out ......................................... 82
5.14.12.4 Previous appendix is not filled out ............................................................ 83
5.14.13 APPENDIX XIII: Finally report at study-end / end of study participation ...... 84
5.14.13.1 Edit appendix ............................................................................................. 84
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
3 / 138
HIOB Website User Manual
5.14.13.2 Read Only .................................................................................................. 85
5.14.13.3 Not all mandatory fields were totally filled out ......................................... 86
5.14.14 LENT - SOMA score ......................................................................................... 87
5.14.14.1 Edit LENT-SOMA .................................................................................... 87
5.14.14.2 Read Only .................................................................................................. 88
5.14.14.3 Not all mandatory fields were totally filled out ......................................... 89
5.15
Photodocumentation .............................................................................................. 90
5.15.1 Photodocumentation 1 ........................................................................................ 91
5.15.1.1 Edit photodocumentation ............................................................................ 91
5.15.1.2 Read Only ................................................................................................... 92
5.15.1.3 Error occurred ............................................................................................. 93
5.15.1.4 Previous appendix / photodocumentation is not completed........................ 94
5.15.2 Photodocumentation 2 ........................................................................................ 95
5.15.2.1 Edit photodocumentation ............................................................................ 95
5.15.2.2 Read Only ................................................................................................... 97
5.15.2.3 Error occurred ............................................................................................. 98
5.15.2.4 Previous appendix / photodocumentation is not completed........................ 99
5.15.3 Photodocumentation 3 ...................................................................................... 100
5.15.3.1 Edit photodocumentation .......................................................................... 100
5.15.3.2 Read Only ................................................................................................. 101
5.15.3.3 Error occurred ........................................................................................... 102
5.15.3.4 Previous appendix / photodocumentation is not completed...................... 103
5.15.4 Photodocumentation 4 ...................................................................................... 104
5.15.4.1 Edit photodocumentation .......................................................................... 104
5.15.4.2 Read Only ................................................................................................. 106
5.15.4.3 Error occurred ........................................................................................... 107
5.15.4.4 Previous appendix / photodocumentation is not completed...................... 108
5.15.5 Photodocumentation 5 ...................................................................................... 109
5.15.5.1 Edit photodocumentation .......................................................................... 109
5.15.5.2 Read Only ................................................................................................. 111
5.15.5.3 Error occurred ........................................................................................... 112
5.15.5.4 Previous appendix / photodocumentation is not completed...................... 113
5.15.6 Photodocumentation 6 ...................................................................................... 114
5.15.6.1 Edit photodocumentation .......................................................................... 114
5.15.6.2 Read Only ................................................................................................. 116
5.15.6.3 Error occurred ........................................................................................... 117
5.15.6.4 Previous appendix / photodocumentation is not completed...................... 118
5.15.7 Photodocumentation 7 ...................................................................................... 119
5.15.7.1 Edit photodocumentation .......................................................................... 119
5.15.7.2 Read Only ................................................................................................. 121
5.15.7.3 Error occurred ........................................................................................... 122
5.15.7.4 Previous appendix / photodocumentation is not completed...................... 123
5.15.8 Photodocumentation 8 ...................................................................................... 124
5.15.8.1 Edit photodocumentation .......................................................................... 124
5.15.8.2 Read Only ................................................................................................. 126
5.15.8.3 Error occurred ........................................................................................... 127
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
4 / 138
HIOB Website User Manual
5.15.8.4 Previous appendix / photodocumentation is not completed...................... 128
5.15.9 Photodocumentation 9 ...................................................................................... 129
5.15.9.1 Edit photodocumentation .......................................................................... 129
5.15.9.2 Read Only ................................................................................................. 131
5.15.9.3 Error occurred ........................................................................................... 132
5.15.9.4 Previous appendix / photodocumentation is not completed...................... 133
5.15.10 Photodocumentation 10 .................................................................................... 134
5.15.10.1 Edit photodocumentation ......................................................................... 134
5.15.10.2 Read Only ................................................................................................ 136
5.15.10.3 Error occurred .......................................................................................... 137
5.15.10.4 Previous appendix / photodocumentation is not completed .................... 138
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
5 / 138
HIOB Website User Manual
1 General HIOB website information
Do not tell anybody your HIOB website user password; saved information is stored with a
time stamp and who stored the information. So, always sign in (see 4) with your own / private
user account and logout after finishing the session (see 5.7).
If you create your account (see 3) or you change your personal data (see 5.2), be sure to type
in your correct email address. Every email alert will be sent to this email address.
Generally, fields in the website which are signed with a *, are mandatory fields and need to be
filled out. Otherwise, it is not possible to proceed / save information.
On mostly every page is a “Save and exit” button which is be used, to save changes and exit
the current page. If information should not be saved, exit the page by clicking “Exit without
saving”.
If information is stored once, the content could not be edit anymore. Therefore, the appendix /
photo documentation information is displayed in read only mode and it is shown, who is
responsible for the content.
You can find on every page on the upper left corner a “Help” and “Logout” button, which
open the help form (see 5.6) or logs you out from the website (see 5.7).
It is also recommended to fill out appendices and photo documentations in the right order,
otherwise, error messages will occur (see 5.12 and 5.15).
For the photo documentation only pictures smaller than 5 MB (megabyte) and in JPG / JPEG
(joint picture expert group) format can be uploaded successfully (see 5.15).
It is recommended to use Mozilla Firefox 25.0.1 or higher. Microsoft Internet Explorer 8 or
higher and Google Chrome 31.0 or higher can also be used. For the last two browsers
problems can occure during uploading the photodocu.
Do not enter comma values in free text fields – it is only possible to save integer values.
The newest version of the website user manual is available for downloading on the login page
(see 2 and 4).
It is required to use the website just in one tab of the internet explorer. Open it in a second tab,
or more, leads to errors during entering patient data.
A hiob test site can be found here: https://www.salk.at/hiobtest On this site you can use all
functionalities from the study site, create patients, exclude patients, …
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
6 / 138
HIOB Website User Manual
2 Registration
If you are not yet registered on the website, please create your own user account.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
7 / 138
HIOB Website User Manual
3 Create account
Description:

Username
free selectable – no limitation in length; don’t use special characters.

Hospital
Select your predefined hospital

Insert hospital specific security check
The HIOB study responsibles gave you an eight character long code – please
enter here.
If you don’t have this code, contact your hospital HIOB representative.

Security test (Captcha)
Please enter the above visualized characters (case sensitive).
To complete the user registration, check the correctness of all data and confirm by clicking on
“Save and Exit”. You will receive a login information email in a few minutes containing the
initial password. Please change the password after the first login (see chapter 5.1).
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
8 / 138
HIOB Website User Manual
4 Sign in
Please enter your username and password. If you can’t remember your password check your
mailbox for HIOB emails.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
9 / 138
HIOB Website User Manual
5 Main page
1
2
3
4
5
6
7
9
10
11
12
8
13
14
15
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
v1.6
Change user data
Change person data
Show diagram
Calendar
Overdue Notice
Help
Logout
Search for patient
Create new patient
SAE / SUSAR report
Patient exclusion
Show appendices
Plan exchange
Edit selected appendix
Photodocumentation
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
10 / 138
HIOB Website User Manual
5.1 Change user data
After you saved the changes you will receive an email notification – please keep this mail to
remind the password.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
11 / 138
HIOB Website User Manual
5.2 Change person data
Form to change your person data. To confirm the changes press “Save and Exit”. If you do
not want to save the changes click on “Exit without saving”.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
12 / 138
HIOB Website User Manual
5.3 Show diagram
In this form data concerning the number of registered and recruiting hospitals are shown.
Further information are given as the median, average min and max patient follow up. In the
diagram an overview of all recruited patients (multicentric) to the recruited and excluded
patients of the local hospital is shown.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
13 / 138
HIOB Website User Manual
5.4 Calendar
Scheduler for next patient appointments; the radio buttons 25 / 50 / 100 displays the selected
number of patients. If you just want to see a specific patient, enter the patient ID (case
sensitive) and click on search for patient. A pop-up message will appear with the next
appointment for the specific patient. Furthermore, it is possible to send you an email with the
next already displayed appointments by clicking on “eMail notification”.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
14 / 138
HIOB Website User Manual
5.5 Overdue Notice
Overdue notice can be used to see, which appendix for which patient should be filled out, if
the expected date is already gone. Information on missing photodocus or cosmesis score
objective are given as well. With the radio buttons it can be choosen, how many patient
should be displayed.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
15 / 138
HIOB Website User Manual
5.6 Help
To send an email request to the HIOB administrators, type in the question and click on “Send
and Exit”. Please fill out the subject line with the topic of the request and describe the
question / error short but detailed, i.e. write down patient IDs if involved, which appendix /
photo documentation is affected etc. Only requests in German or English can be processed.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
16 / 138
HIOB Website User Manual
5.7 Logout
To sign in again click on “Sign in again”.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
17 / 138
HIOB Website User Manual
5.8 Search for patient
If the search field is empty and you click on “Search for patient”, all patients of your institute
will be displayed. Patients which are excluded from HIOB Study are displayed in red, others
in green. To search for a specific patient, type in the patient ID and press “Search for patient”.
It is also possible to search for e.g. “a” and every patient with an “a” in the ID is displayed.
If a photodocumentation is missing, it will be displayed in the search result box, by displaying
"|--- PhotoDocu ---|" at patient ID.
"|--- CosmScore ---|" indicates a missing objective cosmetic score.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
18 / 138
HIOB Website User Manual
5.9 Create new patient
First- and lastname of the participant person are just required to generate the study specific
patient ID as well as for the email notification and are not stored in the database. If the
patient’s birth date is not within the study guidelines, the process can’t be successfully
finished. After saving the data you will receive an email – keep it to remember the ID of every
patient.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
19 / 138
HIOB Website User Manual
5.10 SAE / SUSAR
In this form, a new SAE / SUSAR Report can be created and send to the HIOB study
administrator.
To create a new entry, just decide if it is a SAE or SUSAR report. After commenting the
report, the correctness of all data have to be confirmed and by clicking the “save and Exit”
button, an email will be send and the data are stored in the database.
Already listed SAE / SUSAR reports are displayed in the text box below.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
20 / 138
HIOB Website User Manual
5.11 Patient exclusion
Exclude the patient by checking the checkbox and commenting why the patient should be
excluded. Save and exit is only possible, if the confirmation checkbox is checked. If a patient
is once excluded from the study, the patient cannot be included again into the study.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
21 / 138
HIOB Website User Manual
5.12 Show appendices
Select the patient from the “Search result” and click on “Show appendices” or double click
the patient in the search results. Already finished / filled out appendices are green. To edit an
appendix, select it in the list and press "edit selected appendix" or double click it in the
appendices list.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
22 / 138
HIOB Website User Manual
5.13 Plan exchange
To upload patient specific data to the portal, you have to choose the patient in the search box
and press the plan exchange button or go to the URL http://portal.open-radart.org. A new
window should open where you can upload your plan data. To upload data, several steps must
be done which are described below.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
23 / 138
HIOB Website User Manual
5.13.1
Create an account
To create an account, follow the “Create Account” link below the sign in button. If you
already have an account, but you lost your password, you have to follow the link “Forgot
password”.
All fields with the extension “(Required)” must be filled out with your personal data. A
successful registration needs a valid text verification. In case of any errors, the user will be
informed with an error message.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
24 / 138
HIOB Website User Manual
5.13.2
First login to HIOB-portal and validation of the account
After a successful registration, the user will be guided to the main page where a message with
the password is given to the user. This information is also send per mail.
The user can now login into the portal with the email address and the password.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
25 / 138
HIOB Website User Manual
After the first successful login, the user will be encouraged to change his personal password
immediately. Therefore the user has to enter a new password twice.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
26 / 138
HIOB Website User Manual
In the next step, the user is asked to enter a reminder question. This is required in the case that
the user lost his password and wants to reset it. After answering the personal question, the
password can be reseted.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
27 / 138
HIOB Website User Manual
5.13.3
Sign in to HIOB Portal
Are all the previous steps done, the account is now ready to log in into the portal. Its possible
to login in, but the file upload is not available until now. Therefore the account must be
assigned to a participant site and activated by the administrator. After this step the user will
receive an email and the upload of files will be available.
A second way to come to the login site is to use the link on the very right top „Sign in“. This
link will open the standard login page.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
28 / 138
HIOB Website User Manual
5.13.4
File Upload
A prerequisite to upload files is a successfully created user account which is already activated
from the HIOB admnistrator. After the user is loged in into the portal, he will automatically
be forwarded to the upload section. If this is not working or the user switched to a different
site, ther is a way to go manually to the upload page by following the link “UPLOAD” on the
main site.
In the case that the user is forwarded from the “HIOB Follow Up” site
(http://www.salk.at/hiob/) the “Id” field should be prepopulated with the patient ID. The ID
can be changed or a new one can be created in this field.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
29 / 138
HIOB Website User Manual
5.13.4.1
Create a patient
The first step is to create a new patient. Therefore an Id must be given and the “Create
Patient” button must be clicked. If the patient was created successfully, the patientname
appears in the big box below and can now be selected from the user by clicking on the patient
for further steps.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
30 / 138
HIOB Website User Manual
5.13.4.2
Add files
There are two different ways available to add files to the patient.
1) Drag & Drop
Open a windows explorer, navigate to the place where the files which should
be uploaded are saved, select the files, drag it to the field “DROP FILES” and
drop it.
2) Windows explorer
Next to the field “DROP FILES” is a button, called “…” which opens the
windows explorer. You have to navigate to the place of your saved files, select
them and press open.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
31 / 138
HIOB Website User Manual
The upload speed depends on your internet connection and the size of the files. The progress
can be seen in a small uploadbar above the the “DROP FILES” field as well as on a flashing
circle on the right side above the patient list box. Each successfully uploaded file is added to
the patient, selected in the patient list box.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
32 / 138
HIOB Website User Manual
5.13.4.3
Delete added files
In case of falsify uploaded files, or files uploaded to a wrong patient, the files can easily be
removed from the patient list box. Select the wrong file, click on the right mouse button. A
menu with just one entry “Remove File” opens. You can delete the specific file by clicking
“Remove File”.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
33 / 138
HIOB Website User Manual
5.13.4.4
Upload added files
If all files are added to the patient in the patient list box, the data can be uploaded to HIOB.
Therefore, the claim above the patient ID must be assigned. If the user don’t agree, the portal
will inform the user through a message box.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
34 / 138
HIOB Website User Manual
Please assure that this checkbox is checked and than push the „Submit File(s)“ button on the
right bottom.
Are all files uploaded successfully, a message will be given to the user, that all data are
uploaded to the patient.
5.13.4.5
Log out
After you successfully uploaded the files, and you don’t want to proceed with any further
patients, you have to log out from the portal. Therefore a link on the very right top called
“your firstname your lastname (Sign Out)” i.e. “HIOB admin (Sign Out)” have to be
followed.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
35 / 138
HIOB Website User Manual
5.14 Edit selected appendix
The order from “Appendix I” to “Appendix XIII” needs to be followed. If a patient didn’t
appear to an appointment, the particular appendix is still to fill out. Therefore, every
“yes/no” field needs to be selected as “No” and the others as “Not done”. In that case, it
is recommended to comment, why the appointment did not take place.
Different modes for each appendix exist depending on the appendix status. The system
differs between following modes:
 Edit
The appendix is enabled to be filled out.
v1.6

Not all mandatory fields were totally filled out
All fields signed with a star are mandatory fields and need to be filled out.
Otherwise, proceeding / saving is not possible.

Attention: At least one previous appendix is not completed yet! Saving is not
possible
Because, the appendix order must be followed, it is not possible to fill out an
appendix if the previous is not filled out. It is possible to view all available choices
at the drop down boxes, but saving changes is not activated.

Read Only
If an appendix is once filled out, the content could not be edit anymore. Therefore,
the appendix information is displayed in read only mode and it is shown who is
responsible for its content.
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
36 / 138
HIOB Website User Manual
5.14.1
APPENDIX I
5.14.1.1
Edit appendix
v1.6
0 (OP/IORT) - 2 weeks pre-OP
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
37 / 138
HIOB Website User Manual
5.14.1.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
38 / 138
HIOB Website User Manual
5.14.1.3
v1.6
Not all mandatory fields were totally filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
39 / 138
HIOB Website User Manual
5.14.2
APPENDIX II
1 week post-OP – 1 week pre-WBRT
In this appendix there are four input fields to exclude the patient automatically from
study.
If this values are filled out in the appendix
 Re-excision after IORT = yes and / or
 Secondary mastectomy = yes and / or
 IORT: Electron energy [MeV] = not done and / or
 Screening error = yes,
it is possible to save the appendix, but the patient will be excluded automatically and is
displayed red in the search results.
5.14.2.1
v1.6
Edit appendix
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
40 / 138
HIOB Website User Manual
5.14.2.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
41 / 138
HIOB Website User Manual
5.14.2.3
v1.6
Not all mandatory fields were totally filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
42 / 138
HIOB Website User Manual
5.14.2.4
v1.6
Previous appendix is not filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
43 / 138
HIOB Website User Manual
5.14.3
APPENDIX III
WBRT)
6-8 weeks / 6 months post-OP (Week 1
In this appendix there are two input fields to exclude the patient automatically from
study.
If this values are filled out in the appendix
 Breast volume [ml] > 1800ml,
 Screening error = yes,
it is possible to save the appendix, but the patient will be excluded automatically and is
displayed red in the search results.
5.14.3.1
v1.6
Edit appendix
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
44 / 138
HIOB Website User Manual
5.14.3.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
45 / 138
HIOB Website User Manual
5.14.3.3
v1.6
Not all mandatory fields were totally filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
46 / 138
HIOB Website User Manual
5.14.3.4
v1.6
Previous appendix is not filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
47 / 138
HIOB Website User Manual
5.14.4
APPENDIX IV:
end of WBRT
In this appendix there is one input field to exclude the patient automatically from study.
If the “ Radiation break > 1 week” it is possible to save the appendix, but the patient
will be excluded automatically and is displayed red in the search results.
5.14.4.1
v1.6
Edit appendix
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
48 / 138
HIOB Website User Manual
5.14.4.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
49 / 138
HIOB Website User Manual
5.14.4.3
v1.6
Not all mandatory fields were totally filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
50 / 138
HIOB Website User Manual
5.14.4.4
v1.6
Previous appendix is not filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
51 / 138
HIOB Website User Manual
5.14.5
APPENDIX V:
5.14.5.1
Edit appendix
v1.6
4 weeks post-WBRT
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
52 / 138
HIOB Website User Manual
5.14.5.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
53 / 138
HIOB Website User Manual
5.14.5.3
v1.6
Not all mandatory fields were totally filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
54 / 138
HIOB Website User Manual
5.14.5.4
v1.6
Previous appendix is not filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
55 / 138
HIOB Website User Manual
5.14.6
APPENDIX VI:
4-5 months post-WBRT
Information on how to fill out the LENT - SOMA score, see chapter 5.14.14.
5.14.6.1
v1.6
Edit appendix
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
56 / 138
HIOB Website User Manual
5.14.6.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
57 / 138
HIOB Website User Manual
5.14.6.3
v1.6
Not all mandatory fields were totally filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
58 / 138
HIOB Website User Manual
5.14.6.4
v1.6
Previous appendix is not filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
59 / 138
HIOB Website User Manual
5.14.7
APPENDIX VII:
13 months post-WBRT
Information on how to fill out the LENT - SOMA score, see chapter 5.14.14.
5.14.7.1
v1.6
Edit appendix
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
60 / 138
HIOB Website User Manual
5.14.7.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
61 / 138
HIOB Website User Manual
5.14.7.3
v1.6
Not all mandatory fields were totally filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
62 / 138
HIOB Website User Manual
5.14.7.4
v1.6
Previous appendix is not filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
63 / 138
HIOB Website User Manual
5.14.8
APPENDIX VIII:
2 years post-WBRT
Information on how to fill out the LENT - SOMA score, see chapter 5.14.13.
5.14.8.1
v1.6
Edit appendix
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
64 / 138
HIOB Website User Manual
5.14.8.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
65 / 138
HIOB Website User Manual
5.14.8.3
v1.6
Not all mandatory fields were totally filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
66 / 138
HIOB Website User Manual
5.14.8.4
v1.6
Previous appendix is not filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
67 / 138
HIOB Website User Manual
5.14.9
APPENDIX IX:
3 years post-WBRT
Information on how to fill out the LENT - SOMA score, see chapter 5.14.14
5.14.9.1
v1.6
Edit appendix
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
68 / 138
HIOB Website User Manual
5.14.9.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
69 / 138
HIOB Website User Manual
5.14.9.3
v1.6
Not all mandatory fields were totally filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
70 / 138
HIOB Website User Manual
5.14.9.4
v1.6
Previous appendix is not filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
71 / 138
HIOB Website User Manual
5.14.10
APPENDIX X:
4 years post-WBRT
Information on how to fill out the LENT - SOMA score, see chapter 5.14.13 .
5.14.10.1
v1.6
Edit appendix
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
72 / 138
HIOB Website User Manual
5.14.10.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
73 / 138
HIOB Website User Manual
5.14.10.3
v1.6
Not all mandatory fields were totally filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
74 / 138
HIOB Website User Manual
5.14.10.4
v1.6
Previous appendix is not filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
75 / 138
HIOB Website User Manual
5.14.11
APPENDIX XI:
5 years post-WBRT
Information on how to fill out the LENT - SOMA score, see chapter 5.14.145.14.13.
5.14.11.1
v1.6
Edit appendix
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
76 / 138
HIOB Website User Manual
5.14.11.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
77 / 138
HIOB Website User Manual
5.14.11.3
v1.6
Not all mandatory fields were totally filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
78 / 138
HIOB Website User Manual
5.14.11.4
v1.6
Previous appendix is not filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
79 / 138
HIOB Website User Manual
5.14.12
APPENDIX XII:
6 years post-WBRT
Information on how to fill out the LENT - SOMA score, see chapter 5.14.13.
5.14.12.1
v1.6
Edit appendix
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
80 / 138
HIOB Website User Manual
5.14.12.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
81 / 138
HIOB Website User Manual
5.14.12.3
v1.6
Not all mandatory fields were totally filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
82 / 138
HIOB Website User Manual
5.14.12.4
v1.6
Previous appendix is not filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
83 / 138
HIOB Website User Manual
5.14.13
APPENDIX XIII:
participation
5.14.13.1
v1.6
Finally report at study-end / end of study
Edit appendix
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
84 / 138
HIOB Website User Manual
5.14.13.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
85 / 138
HIOB Website User Manual
5.14.13.3
v1.6
Not all mandatory fields were totally filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
86 / 138
HIOB Website User Manual
5.14.14
LENT - SOMA score
If a patient didn’t appear to an appointment, the particular LENT – SOMA score is still to fill
out with “Not done” for every field (pain/ edema/ …).
In case of no pain/ edema/ … select “No”.
5.14.14.1
v1.6
Edit LENT-SOMA
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
87 / 138
HIOB Website User Manual
5.14.14.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
88 / 138
HIOB Website User Manual
5.14.14.3
v1.6
Not all mandatory fields were totally filled out
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
89 / 138
HIOB Website User Manual
5.15 Photodocumentation
Only pictures smaller than 5 MB and in JPG / JPEG (joint picture expert group) format
can be uploaded successfully.
The order from “Photodocumentation I” to “Photodocumentation IX” needs to be
followed. If a patient didn’t appear to an appointment, the particular photo documentation
is still to fill out.
Therefore, please upload a default picture / image which is clearly not a patient picture. If
an objective cosmetic score is demanded, select “Not done” (because no image is
available).
If you click on the “Durchsuchen” / “browse” / or the synonym in different languages
button above each example image an open dialog will be opened. Navigate with this to
the location of your patient pictures and click on the wanted image. After that commit
your decision by clicking on “Öffnen” / “open” / or the synonym in different languages.
Afterwards, select all four images for the photodocumention and click on “Save and
Exit”. If you reopen this photodocumentation the previous selected images will be
previewed. The image upload can take longer regarding to internet connection.
If you want to leave the page without saving changes click on “Exit without saving”.
Upload images of different patient arm positions like it is previewed in the example
images.
To navigate through the different photodocumentation slides, use the navigation buttons
on the upper right corner. If a button is disabled, you are at the first or at the last
photodocumentation.
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
90 / 138
HIOB Website User Manual
After uploading the patient pictures it is possible to change the objective cosmetic score.
Confirm your decision by clicking on “Save and Exit”. If you reopen the just modified
photodocumentation you can compare the subjective and objective cosmetic score. If the
information is stored once, the content could not be edit anymore.
5.15.1
Photodocumentation 1
5.15.1.1
Edit photodocumentation
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
91 / 138
HIOB Website User Manual
5.15.1.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
92 / 138
HIOB Website User Manual
5.15.1.3
v1.6
Error occurred
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
93 / 138
HIOB Website User Manual
5.15.1.4
v1.6
Previous appendix / photodocumentation is not completed
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
94 / 138
HIOB Website User Manual
5.15.2
Photodocumentation 2
5.15.2.1
Edit photodocumentation
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
95 / 138
HIOB Website User Manual
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
96 / 138
HIOB Website User Manual
5.15.2.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
97 / 138
HIOB Website User Manual
5.15.2.3
v1.6
Error occurred
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
98 / 138
HIOB Website User Manual
5.15.2.4
v1.6
Previous appendix / photodocumentation is not completed
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
99 / 138
HIOB Website User Manual
5.15.3
Photodocumentation 3
5.15.3.1
Edit photodocumentation
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
100 / 138
HIOB Website User Manual
5.15.3.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
101 / 138
HIOB Website User Manual
5.15.3.3
v1.6
Error occurred
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
102 / 138
HIOB Website User Manual
5.15.3.4
v1.6
Previous appendix / photodocumentation is not completed
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
103 / 138
HIOB Website User Manual
5.15.4
Photodocumentation 4
5.15.4.1
Edit photodocumentation
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
104 / 138
HIOB Website User Manual
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
105 / 138
HIOB Website User Manual
5.15.4.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
106 / 138
HIOB Website User Manual
5.15.4.3
v1.6
Error occurred
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
107 / 138
HIOB Website User Manual
5.15.4.4
v1.6
Previous appendix / photodocumentation is not completed
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
108 / 138
HIOB Website User Manual
5.15.5
Photodocumentation 5
5.15.5.1
Edit photodocumentation
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
109 / 138
HIOB Website User Manual
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
110 / 138
HIOB Website User Manual
5.15.5.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
111 / 138
HIOB Website User Manual
5.15.5.3
v1.6
Error occurred
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
112 / 138
HIOB Website User Manual
5.15.5.4
v1.6
Previous appendix / photodocumentation is not completed
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
113 / 138
HIOB Website User Manual
5.15.6
Photodocumentation 6
5.15.6.1
Edit photodocumentation
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
114 / 138
HIOB Website User Manual
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
115 / 138
HIOB Website User Manual
5.15.6.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
116 / 138
HIOB Website User Manual
5.15.6.3
v1.6
Error occurred
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
117 / 138
HIOB Website User Manual
5.15.6.4
v1.6
Previous appendix / photodocumentation is not completed
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
118 / 138
HIOB Website User Manual
5.15.7
Photodocumentation 7
5.15.7.1
Edit photodocumentation
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
119 / 138
HIOB Website User Manual
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
120 / 138
HIOB Website User Manual
5.15.7.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
121 / 138
HIOB Website User Manual
5.15.7.3
v1.6
Error occurred
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
122 / 138
HIOB Website User Manual
5.15.7.4
v1.6
Previous appendix / photodocumentation is not completed
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
123 / 138
HIOB Website User Manual
5.15.8
Photodocumentation 8
5.15.8.1
Edit photodocumentation
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
124 / 138
HIOB Website User Manual
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
125 / 138
HIOB Website User Manual
5.15.8.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
126 / 138
HIOB Website User Manual
5.15.8.3
v1.6
Error occurred
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
127 / 138
HIOB Website User Manual
5.15.8.4
v1.6
Previous appendix / photodocumentation is not completed
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
128 / 138
HIOB Website User Manual
5.15.9
Photodocumentation 9
5.15.9.1
Edit photodocumentation
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
129 / 138
HIOB Website User Manual
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
130 / 138
HIOB Website User Manual
5.15.9.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
131 / 138
HIOB Website User Manual
5.15.9.3
v1.6
Error occurred
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
132 / 138
HIOB Website User Manual
5.15.9.4
v1.6
Previous appendix / photodocumentation is not completed
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
133 / 138
HIOB Website User Manual
5.15.10
Photodocumentation 10
5.15.10.1
Edit photodocumentation
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
134 / 138
HIOB Website User Manual
v1.6
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
135 / 138
HIOB Website User Manual
5.15.10.2
v1.6
Read Only
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
136 / 138
HIOB Website User Manual
5.15.10.3
v1.6
Error occurred
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
137 / 138
HIOB Website User Manual
5.15.10.4
v1.6
Previous appendix / photodocumentation is not completed
Dr. Stefan Huber, MSc.
DI Bernhard Mitterlechner
138 / 138