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User Guide
TABLE OF CONTENTS
Chapter 1
About This Manual ...........................................................................1-7
Chapter 2
Overview ..........................................................................................2-9
2.1.
2.2.
2.3.
About OnTimePro .................................................................................................2-9
System Components .............................................................................................2-9
OnTime Pro's Main Window .................................................................................2-10
Chapter 3
Getting Started ..............................................................................3-11
3.1.
3.2.
3.4.
System Requirements .........................................................................................3-11
OnTime Pro/OnTime Pro Extra Installation ...........................................................3-11
OTP/OTP Extra Multiple-User/Network Installation ............................ 3-13
OTP/OTP Extra Typical (local) Installation........................................ 3-15
Defining Passwords for User/Supervisor ...............................................................3-16
Adding a User/Administrator to the Authorization List ....................... 3-18
Deleting a User / Administrator from the Authorization List ................ 3-19
Removing all Users ...................................................................... 3-19
Guided Tour Through OnTimePro ........................................................................3-19
Chapter 4
Attendance Calculation Policy .......................................................4-25
3.2.1.
3.2.2.
3.3.
3.3.1.
3.3.2.
3.3.3.
4.1.
Introduction .......................................................................................................4-25
4.1.1. Handling Overtime Hours .............................................................. 4-26
4.2.
Defining Workday Types .....................................................................................4-28
4.2.1. About Workday Types .................................................................. 4-28
4.2.2. Workday Properties...................................................................... 4-28
4.2.3. Flexitime (OnTime Pro Extra) ........................................................ 4-35
4.2.4. Adding Deleting or Editing Workday Types....................................... 4-40
4.2.5. Printing a Workday Report ............................................................ 4-41
4.3.
Defining Job Types .............................................................................................4-42
4.3.1. About Job Types .......................................................................... 4-42
4.3.2. The Job Properties ....................................................................... 4-43
4.3.3. Adding, Deleting and Editing a Job Type.......................................... 4-43
4.3.4. Printing a Job Report.................................................................... 4-44
4.3.5. Examples of Different Job Types .................................................... 4-45
4.4.
Defining Exceptions ............................................................................................4-48
4.4.1. About Exceptions......................................................................... 4-49
Adding, Editing and Deleting an Exception ........................................ 4-50
4.4.2. .................................................................................................... 4-50
4.4.3. Printing an Exception Report ......................................................... 4-55
4.4.4. Examples of Different Exceptions ................................................... 4-56
Chapter 5
Departments and Employees .........................................................5-57
5.1.
Adding Deleting and Editing Departments ............................................................5-57
Adding a New Department ............................................................ 5-58
Modifying a Department's Characteristics ........................................ 5-58
Deleting a Department ................................................................. 5-59
Printing a Department Report ........................................................ 5-59
Adding Deleting, Editing and Importing Employees Information.............................5-60
5.1.1.
5.1.2.
5.1.3.
5.1.4.
5.2.