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Loaner: continued from page 3
biological (BI) testing, inventory control,
and usage history.
instacount® PLUS can address your
loaner instrument management concerns
and offer solutions to the challenges often
experienced with loaner instruments.
Frequent concerns that may arise and can
be addressed by utilizing instacount PLUS
are:
1. Receiving trays with little or
no information regarding prior
use or processing. All trays must be
considered contaminated and
undergo the decontamination process
according to AAMI and AORN (“Loaner
instruments should be decontaminated
and sterilized in the borrowing facility
according to the manufacturer’s
written instructions before use
(PNDS:170, 198, l122). Instruments
consigned or borrowed from other
facilities may not have been
adequately decontaminated. Conditions
during storage and transport are
not known. The quality of any previous
processing had not been verified,
and sterile storage conditions have
not been maintained during transport”
AORN 2010 Perioperative Standards
and Recommended Practices, III.d page
422). instacount PLUS can track
all loaner trays going through the
decontamination process.
4. Several reports are available to assist
with the documentation and tracking
of loaner instrumentation:
■
Collect Set Report generated using
Collect Set Feature in
Decontamination Module. Can
generate report using both serialized
and non serialized loaner sets
■ Set tracking Decontamination
Report is populated when
using Process to scan sets into
Decontamination. To print report >
statistics > set activity >
checkpoints > select dates and
decontamination
■ Monitor the Sterilization Process
through Load Tracking in the
Sterilizer Loads Feature
■
Track quantity of all loaner sets
processed > Create a cost center
for Loaner > Change already created
/ or create new loaner sets
(serialized or non-serialized) to that
cost center > Assemble and Sterilize
and run this report Statistics > Cost
Statistics > Single
Process 3 – Use of Serialized, Vendor/Set
Title/Contents System
Examples of processes currently utilized
by our instacount PLUS users are:
Process 1 – Use of Non Serialized, Vendor/
Set Title System
Enter a serialized, vendor/set title
system under Set Templates. Also enter
instruments under set positions > create
appropriate number of sets. This process
enters all information as a healthcare
facility owned instrument set would be
entered.
2. Receiving trays without specific
manufacturer’s guidelines for
cleaning, assembly, and sterilization.
instacount PLUS has the option to add
manufacturer’s instructions for use
(IFU), and specific instructions to each
set of loaner instruments. If a loaner
tray has the need for biological testing,
this can be set up to automatically
notify staff.
3. SPD staff may face additional
challenges when assembling loaner
instrument trays. As the trays are often
complex, the instruments are
unfamiliar; they have inadequate
training and knowledge to disassemble
or assemble loaner instruments. The
loaner instrument trays can be added
to instacount PLUS as a set template.
Staff will have access to an inventory
list. Media (photos or IFU’s) can be
added to aid the staff.
> General Tab > may add Quantity up
to 999. This process will track serialized
trays, with a detailed name from a
specific vendor. Instrument contents are
not listed.
Media photos and IFU, BI
requirements, comments regarding
decontamination, assembly and
sterilization parameters can be added to
all the processes.
Enter a non-serialized, vendor/set title
system under Set Templates. Under Sets
> General Tab > may add Quantity up
to 999. This process will generically
identify number of sets from a specific
vendor without type of tray or instrument
contents.
Process 2 – Use of Serialized, Vendor/Set
Title System
Enter a serialized, vendor/set title
system under Set Templates. Under Sets
Trays must be serialized to track in Set
Tracking.
Note: A notebook can be created with
printed bar codes. Staff will scan this
book of barcodes when a loaner set enters
decon, assembly, sterilization, etc.
For further questions, please do not
hesitate to contact the Support Helpline
at 1-800-258-1946 extension 3135 or
your instacount Field Consultant.
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