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Advanced User Management
•
Classroom Management - Using the bulk user actions screen, printing can be disabled for a group of users. This
can be useful to stop a classroom from printing for a period of time.
•
User Management - If a employee or student is away for an extended period of time and may return, printing can
be disabled so that their details and balance is unchanged but no-one can use their account for printing.
The disable printing option is located on each user on the user details screen.
Figure 6.5. User printing disabled using a time-latch
6.10. Office/Department History
Print-Limit maintains a historical record of changes to users' office and department fields. Print-Limit
cross-references job logs against these histories so that it can report print usage by the office and department a
user belonged to at the time they printed a job. Normally this happens in the background and there is no need to be
aware that it is happening.
There are some cases where a user's office or department will have been updated incorrectly in the user directory,
e.g. updated too late, or changed to the wrong name. These changes will reflect how user activity is reported by
Print-Limit. To ensure that information is reported correctly, the changes that were made incorrectly can be
retrospectively altered. The most common cases where alteration might be required are described below.
Note
A user's office and department history are synchronized from the user directory into Print-Limit, and
not the other way around. Therefore it is important that the details in the user directory are updated
before making historical changes in Print-Limit. Print-Limit automatically synchronizes these details
overnight, however a change can be made in the same day by running a manual synchronization via
Options → User/Group Sync → Synchronize Now.
6.10.1. Scenario 1: Correcting a late change to a user's office or department
User peter moves from the Science department to the Medicine department on 14 May but the user directory is not
updated with the change until 28 May. The Print-Limit administrator Jane notices that Peter's activity between 14
and 28 May has been incorrectly allocated to his old department, Science. Luckily Jane can alter history, and she
does so as follows:
1.
Navigates to Users → peter.
2.
Clicks View/edit history below the Department field.
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