Download Student Information System User Manual Version 12 2002 Edition

Registration Subsystem - Headcount Reports
Chapter 4
5.11.1.4. Cancel Enrolment {SREGC-3}
This option is only used when a student wishes to cancel his/her studies at the institution.
The system will credit the student’s account with the appropriate cancellation credits. The
cancellation date and cancellation form number will be entered on the qualification record
as well as every subject linked to that qualification.
Cancellation of the primary qualification will cancel the registration of additional subjects
as well as the residence registration of a student if applicable. The system will only allow
the cancellation of a primary qualification if no other active qualifications are registered for
a student. A Qualification can only be cancelled if no subjects do have results. The
following procedure applies:
A. Select option {SREGC-3} “Cancel Enrolment” and enter the calendar year, the
academic block and the student number.
B. Press <NEXT BLOCK>. The system will display the qualification records for which
the student was registered.
C. If the student was registered for more than one qualification and the qualification
which must be cancelled is indicated as the “primary”, press <NEXT BLOCK>,
supply the qualification number which must now be regarded as the primary and
<COMMIT>.
D. Press <PREVIOUS BLOCK>, enter the cancellation reason, cancellation date, form
number and the exiting status of the student and <COMMIT>. The cancellation date
must be the actual date of the cancellation and not necessarily the present date.
E. If the student is registered for only one qualification, the primary qualification may be
cancelled without changing the primary status of the qualification. A qualification,
which is not indicated as the primary qualification, may also be cancelled without
changing the primary indicator of a qualification.
F. Qualifications with subjects that have results can’t be cancelled. The report “Inactive
Students, Qual not canc” {SREGR1-27} can be run to get a list of students that has
cancelled but the qualification can’t not be cancelled.
5.11.1.5. Un-cancel a Cancelled Qualification
It is possible to undo the cancellation of a qualification.
___________________________________________________________________________
Copyright ITS
Version 12 - 2002
5-11