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System menu structure
IRGCIS has 5 main menu options (see Appendix 7-1):
1. Acquisition – handles the activities related to the acquisition of samples and manages the
passport data. It covers the registration of samples, assigning of temporary Ids, until
samples are assigned IRGC accession number for inclusion to world collection.
2. Multiplication – handles the activities related to seed multiplication/rejuvenation.
3. Characterization – handles the activities related to the characterization of the morphoagronomic traits and manages the characterization data.
4. Seed management – handles the activities related to the management of seeds in the
storage and distribution of seeds to the users. It manages the seed data pertaining to
seed stocks and viability, duplicate storage in USA, and seed request and dispatch.
5. System administration – maintains the common files used by different modules. It
provides system tools such as granting access to selected menu options and monitoring
of user’s log-in and data processes.
Features and capabilities
The system automates several tasks, for example:

Generation of Batch ID and Temporary ID for easy identification of incoming samples
prior to assigning of IRG accession number.
 Checking of incoming samples for probable duplicates based mainly on the sources
country and soundex code of variety name.
 Selection of materials for seed increase and rejuvenation based mainly on the seed
stocks and viability.
 Selection of materials for morpho-agronomic characterization based mainly on the
availability of the characterization data.
 Generation of plot number (unique within a cropyear) for each material selected for
planting and generation of the corresponding field books, datasheets, and labels. This
facilitates the identification and monitoring of the materials planted in different locations.
 Identification of qualified incoming samples for long-term storage.
 Generation of on-date summary reports on the status of different genebank activities.
 Selection of materials to be designated under the auspices of FAO.
 Screening of qualified accessions for seed distribution.
 Inquiry on the status of the seed request.
 Generation of needed document/agreement regarding germplasm exchange.
 Selection of seed sources for distribution, planting, and for viability monitoring.
 Generation of different summary reports on all germplasm dispatched and stored.
There are other tasks automated by the system. These are all explained and illustrated in detailed
in the IRGCIS User’s Manual.
IRCGIS User's Manual
A separate user’s manual for the operation of IRGCIS is being developed. The manual aims to:
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Provide the user a step-by-step procedure on how to log-on and use the system.
Assist the genebank staff in carrying out each genebank operation.
Aid the germplasm users on how to request the desired germplasm and related
information.
Serve as a guide to refer back at a later stage, especially when some clarifications are
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