Download User Manual - Micro Management, Ltd.

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Portfolio Code - Optional*: If a portfolio is selected, a separate aging report will be
created for each property within that portfolio. Either a Property Code or Portfolio Code
must be selected.
Aging Date - Required: Date used to determine the 'Age' of each unpaid balance.
Cutoff Date - Optional: If a cutoff date is selected when running this report, only charges
dated on or before this date will be displayed. However, when determining the Balance
Due for these charges, ALL receipts, void receipt transactions, applied security deposits,
and adjustments to these charges will be taken into account REGARDLESS OF DATE.
Lease Status - Required: This report may optionally be filtered by lease status. It may be
run for All leases, Current leases only, or Past leases only.
Sort By - Required: The report may be sorted by Lease Code or by Primary Unit.
Lease Type - Optional: If a Lease Type is selected, aging information will only be
displayed for leases of this type.
Lease Type Group - Optional: If a Lease Type Group is selected, aging information will
only be displayed for leases with a lease type that belongs to that Lease Type Group
Minimum Balance - Optional: If a minimum balance is entered here, only leases with a
total outstanding balance (including unpaid charges and security deposits) equal to or
greater than this amount will be displayed. This amount should be entered as a
standard decimal number (e.g. 10000, or 5.70)
Lease Aging - Historical
The Lease Aging - Historical report displays the amount of unpaid charges due for the each
lease in a selected property. This report differs from the Lease Aging report in the way it
calculates the Balance Due for outstanding charges. The Lease Aging - Historical report
excludes ALL transactions (Charges, Receipts, Void receipt transactions, Applied security
deposits, and Adjustments) dated after the selected Aging Date. Like the Lease Aging report,
this report totals the unpaid (or partially unpaid) charges for each lease, and breaks out this
total by Charge Code (one row for each charge code) and by age relative to the chosen Aging
date (one column for each aging period). The first section of the report displays all unpaid
Charges. The second section of the report displays all unpaid Security Deposits. Within each
section, information for Current Leases is displayed first, and Past Leases are displayed second.
Note: Lease Status is defined as the current status of each lease, not the match the lease status
as of the chosen Aging Date.
Key Field Definitions:
• Resident Name - The Primary Tenant for the lease. If multiple tenants are linked to a
lease, only the Primary Tenant name will be displayed.
• Primary Unit - The Primary Unit (if any) for the lease. If a lease is linked to multiple units,
only the Primary Unit code will be displayed.
• Description - Description of the Charge Code used for the transactions displayed. For
each lease, all unpaid charges using the same code will be displayed in one row.
• Total Receivable - Total amount due for all charges displayed as of the chosen Aging
Date. Note: ALL transactions (Charges, Receipts, Void receipt transactions, Applied
security deposits, and Adjustments) dated after the selected Aging Date will be excluded
when calculating this amount due.
• Current - Amount due (as of the selected Aging Date) for charges with a date equal to
the selected Aging Date.
• XX - XX Days - These 4 columns will display the amount due (as of the selected Aging
Date) for charges with transaction dates between the specified number of days from the
selected Aging Date. Note: The aging periods used here can be entered/edited for a
property in the Accounting Setup tab of that property's record.
Criteria:
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User Manual Version 5.7