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End Date - Required: End date of the report. The report will display information for the
12 months ending on the date selected here, grouped into four 3-month periods. Note:
The report end date is always assumed to be the end of the month (e.g. if 12/15/03 is
entered here, it will be treated as 12/31/03)
Occupancy and Absorption Recap
The Occupancy and Absorption Recap report displays a combination of financial and leasing
information for the selected property and time period.
1. Rent Information - Key Field Definitions:
• Rent Type - GL Account Description of all Rent Accounts. The GL account of all Revenue
Accounts that are linked to a Charge Code marked as 'Potential Rent' will be displayed
here.
• YTD Actual - Year to Date General Ledger amount for the GL account being displayed
• YTD Budget - Year to Date budgeted amount for the GL account being displayed
• YTD Actual/Budget - YTD Actual divided by YTD Budget
2. Leasing Activity - Key Field Definitions:
• Unit Type - Information in this section of the report is totaled by Unit Type. Each Unit
Type in the chosen property will be displayed
• Beginning Physical Occupancy - The total square feet of all units (of the Unit Type being
displayed) that were occupied as of the day before the 1st day of the selected period
• Move-Ins this Month - The total square feet of all units (of the Unit Type being displayed)
that were vacant as of the day before the 1st day of the selected period, but occupied as
of the last day of the selected period. Note: Even if a Unit has more than one Move In
date during the time period being displayed (i.e. for different leases), that Unit's square
footage will only be included once when calculating this field
• Move-Outs this Month - (Negative Amount): The total square feet of all units (of the Unit
Type being displayed) that were occupied as of the day before the 1st day of the
selected period, but are vacant as of the last day of the selected period. Note: Even if a
Unit has more than one Move Out date during the time period being displayed (i.e. for
different leases), that Unit's square footage will only be included once when calculating
this field
• Net Absorbed - Move-Ins this Month minus Move-Outs this Month
• Ending Physical Occupancy - The total square feet of all units (of the Unit Type being
displayed) that were occupied as of the last day of the selected period
• Ending Physical Vacancy - Ending Physical Occupancy - The total square feet of all units
(of the Unit Type being displayed) that were vacant as of the last day of the selected
period
• Total Rentable Area - Total square feet of the property
Criteria:
• Property - Required: Property that the report is being run for
• Fiscal Year - Required: Fiscal Year that that the report is being run for
• Period - Required: GL Period that that the report is being run for
• Budget - Required: Budget that will be used to determine the budgeted Rent amounts in
the first section of the report
• Accounting Method: Cash/Accrual - Required: Accounting method used to determine the
actual Rent amounts in the first section of the report
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User Manual Version 5.7