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Alignment for Special Forms
An alignment lets you align the paper to the printout, either by adjusting your printer to fit
Passport Business Solutions’s printout; or (in the case of laser printers) by nudging the printed
output to fit your printer.
Alignments for Company information printers and Windows Printers are similar but they do
have some differences.
Windows printer alignment is relative the upper left corner of the page; 0.0 by 0.0 is the upper
left corner.
For most forms the Company information printer alignment 0.0 by 0.0 is the upper left corner
of the printable area on the screen. However in some cases the PBS forms printing program
such as labels programs determine a slightly different location on the page.
Company information printing allows both negative and positive number adjustments.
Windows printing only allows positive adjustments because it starts, by default, in the top-left
corner of the page based on what the printer allows. For Windows printer alignment you must
enter an adjustment number greater than the default margin in order for an adjustment to take
effect. In Windows when you increase the top adjustment you will likely decrease the amount
of lines you can print on the page.
When merging with a graphical form file, the adjustment only effects the data and not the form
file. The way to modify the form file is to use a program that can edit Jpeg (.jpg) or Bitmap
(.bmp) file types. See your system administrator or graphics designer for help with this.
Number of Copies to Print
The number of copies screen only displays if printing to a Company information laser printer
or Windows printer.
For many forms you have the option to print up to 9 copies with a different printed label for
each copy. Each label can be up to 25 characters long.
For the forms that are "programmed" and not user definable, a label will print automatically for
each copy when entered. For other forms, in order for the label to print on the form, you must
have the field assigned to the form. As forms design is not universal to the PBS system it will
be explained in the appropriate chapter of the User documentation.
Reports
Passport Business Solutions for Windows provides the capability of printing PBS reports
directly to Windows printers that are installed on your computer or workstation or to the
printers as defined in Company information.
When you print a standard report, the Passport Printer Selection screen will display and you
will have the option of selecting Windows printer, Print to disk, Display on screen, Create
HTML or any one of the printers you have defined in Company information. When you print a
report, in character mode you will access a screen similar to the following:
25