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Tender Ref.: ELCOT/PROC/OT/32651/Laptop/2013-14
Appendix-5 Letter of Guarantee for Maintaining Minimum Stock
To
The Managing Director,
Electronics Corporation of Tamil Nadu Ltd.,
MHU Complex, II Floor,
692, Anna Salai, Nandanam, Chennai – 600 035.
Sir,
We, M/s ...............................
hereby undertake and ensure that as per the Tender clause
9.9 Minimum Stock Maintenance and 9.10C Warranty Clause for the tender reference
ELCOT/PROC/OT/32651/Laptop/2013-14 floated by ELCOT for the supply of Desktop
computers and related items, will maintain the minimum stock for the tendered items and strickly
follow the instructions of ELCOT for the immediate delivery of the Desktops as per the conditions
stipulated in the Tender.
1. Minimum ex-stock of about 10 units of all items will be kept in the premises as confirmed by
ELCOT. Upon issuance of notice from ELCOT, we will deliver and install the items with in 24
hours for the Chennai customers and 48 hours for the customers out side Chennai.
2.No financial commitment will be claimed by us for maintaining the ex-stock items.
3.We ensure that at any point of time the minimum ex-stock level will be maintained. The short fall
of 10 number will be replanished with in 7 days from the date of delivery of the items from the
minimum stock.
4. ELCOT can Inspect the Minimum stock level at any point of time and may impose a penality of
20% of the cost of the equipments which are shortage of the specified qty.
5.If we fail to maintain the minimum stock level in three instances during the Rate Contract period,
ELCOT reserves the right to terminate the RC contract with us and we may be declared as non
performer which may not permit us in participating tenders floated by ELCOT in future, for the next
three years.
In case of violation of any of the conditions above, I/We .......................... understand that I/
We are liable to be blacklisted by ELCOT for a period of three years.
(Signature for and on behalf of Principal)
ELCOT, Chennai-35
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