Download OpenIMS 4.2 Technical and Functional

6
DMS
OpenIMS DMS has several functions available to which only users with the “Admin right” have access to.
These are:
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Local security,
Destroy folder,
Bulk metadata,
Bulk workflow,
Bulk operation.
Note: all functions are active in the
current folder and the underlying subfolders. This means that you first need to select the folder upon which
you want to execute the action.
6.1 Local security (folders)
Normally a user who is placed in a user group, has the same role (read: rights) within the whole DMS
system.
However it is imaginable that a certain user has different accessing rights to a certain project.
To make sure that nobody can access documents they are not allowed to see, it is possible to assign
specific rights on folder level. This resource is called local security.
The moment you access local security, the existing workflow profiles are still active. However you need to
reassign the users to the user groups that are used within the workflow profile. So you needn’t create new
profiles or user groups to secure a project or folder.
The secured folder is provided with a red dot.
6.1.1
Adding local users
Via “Change security” you can give users access to the
secured folder by placing them in the correct local
groups. Seek the user name and select “local groups”
Manual OpenIMS management
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