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Managing Tasks State Pending Description Assigned by The content is submitted for approval. System A task remains pending while its content is in the approval process. When the last person in the approval chain approves the content, the task’s state changes to Completed. If any approver declines the content, the task’s state changes to Reopened. If an editor edits the content and then checks it back in, the task’s state changes to Reopened. Reopened Content is declined by an approver in the approval process. Also, if someone edits content whose task state is pending, the tasks’s state changes to Reopened. System Completed The last user in the approval chain approves the content and it is being published. System Archived After a task is completed, administrators can assign this state. It no longer appears on open task lists but is kept for reviews and reports. User Only the administrator can view Archived tasks. See Also: ”Archiving a Task” on page 375 Deleted When an archived task is no longer needed for reporting or reviewing, administrators can assign this state. While in this state, the task remains in the database. See Also: ”Deleting a Task” on page 377 When you purge the task, it and all of its transactions are removed from the database. See Also: ”Purging a Task” on page 377 User (user with delete permission can delete; only admin and user with Task-Delete role can purge) Restrictions on the Task Flow Process • Only users with archive and delete permissions can set a task’s status to archived or deleted. This can be done at any stage of the task flow process. • Notes can be entered for the task at any time. Ektron CMS40 0.NET Admini strator Manua l, Version 6 .1 for .Ne t 2.0, R evision 5 370
