Download FAQs - fcmat | csis

What should an LEA do if the parent of a student of Middle Eastern descent objects to the student being
categorized with a Race Category of “White”?
The federal definition of the Race Category “White” is: “A person having origins in any of the original peoples of
Europe, North Africa, or the Middle East.” Therefore, students of Middle Eastern descent are placed in the “White”
category. If a parent objects, an LEA can remove the Race Category of “White” and indicate that the Race Category
is missing. This will ultimately result in the student being aggregated into a category for federal reporting called “Two
or More Races.”
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Special Education
Are LEAs required and/or allowed to submit student enrollments to CALPADS for special education students
who are participating in the Extended Year Services program as indicated in their Individualized Education
Plans (IEPs)], since these are not considered summer school enrollments?
LEAs are not required to submit these enrollments to CALPADS but may if they wish. If an LEA decides to submit
these enrollments to CALPADS, then the LEA should submit an enrollment record for the student with an Enrollment
Status of 10 (Primary). The LEA should also submit the Student Information and Student Program records. To avoid
creating a concurrent enrollment error (CCE), the LEA where the student is enrolled during the regular academic year
must exit the student with a T160 (Transfer to another CA Public School) and then re-enroll the student at the start of
the new school year (after the student is exited from the school where they are receiving Extended Year Services).
CALPADS does not currently have a way for LEAs to report (via the student’s program record) that the enrollment is
for Extended Year Services.
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Are LEAs required to submit special education program (Education Program Code 144) records for students
with 504 plans?
No. LEAs should only submit special education program (Education Program Code 144) records for students with
individualized education programs (IEPs). LEAs should submit a Student Program (SPRG) record with an Education
Program Code of 101 for students with a 504 Accommodation Plan.
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Student Addresses
Can an LEA report a P.O. Box in element 2.36 (Residential Address Line 1)?
CALPADS allows a P.O. Box addresses to be populated for the Residential Address in the Student Information file.
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What address should LEAs use for incarcerated or homeless students?
Students with a primary residence category code (Field 2.33) of "homeless" are not required to have an address in
CALPADS. The address for incarcerated students should be the address of the institution in which they are
incarcerated.
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If a physical address cannot be recognized by the U.S. Postal Service, will CALPADS be able to accept the
record?