Download NBN Record Cleaner user guide

4.3.4. Species
You are prompted to identify the column containing the species name.
Most of the time, you will select the name of the column which contains the scientific name of the
species from the Species Name drop-down box. Record Cleaner will attempt to look up
TAXON_VERSION_KEYs corresponding to the names from the master species list (which is derived from
the NBN taxon dictionary).
If you already have a TAXON_VERSION_KEY in your data, you can specify this instead by choosing the
column name from the Taxon Version Key drop-down box. In this case, Record Cleaner will simply
check that the key exists in the master species list.
Click the [Next >] button to proceed.
4.3.5. Vice-county
Finally you are prompted to identify a column containing vice-county numbers or names.
This field is optional but highly recommended, because the grid reference is one of the most error prone
field in biological records! Two common mistakes (often made by even the most experienced recorder!)
are: giving the wrong 100km square letters or reversing the easting and northing when looking up a
grid reference from the map. The first of these even occurs not uncommonly when transcribing grid
references from a GPS! If you give both a grid reference and a vice-county, then it is possible for Record
Cleaner to test whether the grid reference lies within the vice-county boundary. This will nearly always
pick up these two common errors.
NBN Record Cleaner: User Guide
Page 18