Download EMC Documentum Webtop 6.6 User Guide

Collaborate with Other Users
Unlist users (conceal members)
An unlisted user’s name does not appear to regular users in the repository user list. While a user is
unlisted, the only places their names appear are:
• User lists in the Administration area.
• User list for adding people to a room (in the New Room dialog box or Add Member dialog)
when viewed by a user manager.
• Member lists of rooms in which user is a member.
• Contexts where the user is already picked for some purpose, such as an permission set entry for
an object, the Owner attribute of an object, a member field in a table, or a performer assignment
in a Quickflow.
• Applications outside of WDK, such as the Workflow Manager.
Unlisted users appear in user lists with "[unlisted]" after their names, except in room lists.
A group for unlisted users, called dce_hidden_users, is created at the root of the repository user
list. This group is visible to administrators, and to user managers in the Administration area, and
administrators should avoid renaming or deleting it. The group’s description states that it is managed
by collaborative services, and its child list should not be modified directly. If a group with the same
name already exists, that group is used instead of a new one. If a group with the correct name cannot
be found, it is created. Administrators, and user managers can open the group to view its children,
but they cannot manually add users to or remove users from this group.
Note: Unlisting affects lists, not objects. Content created by an unlisted user is unaffected. Unlisting
takes effect as soon as the user manager saves the dialog box.
Restricted folders
When users have anything on their restricted folder list, their access to repository content is limited
to objects that are descendants of the listed item. If the restricted folder list is empty, the user has
access to all folders, and cabinets in the repository, subject to the permissions on those cabinets,
and folders subject to folder security.
Folder restriction never applies to:
• Rooms in which the user is a member
• System cabinets required for participation in the repository, such as /System, /Templates, and
/Resources
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EMC Documentum Webtop Version 6.6 User Guide