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5
Multiple Calendars Base Window
Calendar Manager allows you to access the calendars of other users if you are
included on their Access List. This convenient feature allows you and your
coworkers to coordinate scheduling of appointments. You can use the Show
Multiple Calendars menu item to overlay the calendars of many users at one
time in order to find the best time to schedule a meeting. Once you have found
a convenient meeting time, you can schedule the meeting in everyone’s
calendar, and/or send each user mail about the new appointment.
You can also see all the public appointments on another user’s calendar, and
insert, delete, or change existing appointments, as long as you have the
appropriate access list permissions. See “Access List and Permissions
Properties” on page 261 for information about creating the access list for your
personal calendar.
Using Multiple Calendars
The Show Multiple Calendars menu item allows you to view many people’s
calendars overlaid onto the same display at one time. It lets you see how many
and which users are busy during any particular hour, and quickly tells you if
there is a time slot in which all the users are free. If there is not a time slot
when all the users are free, you can determine a time when the majority or a
particular subset of users are available. This makes it much easier to figure out
the best time for a meeting.
Once you have figured out the best time for a meeting, you can schedule the
appointment for all the users who have given you Insert access to their
calendars. In addition, you can send mail to the meeting participants in a
format that the users can drag from the Mail Tool and drop onto their Calendar
Manager in order to schedule the appointment themselves.
Multiple Calendars Window
You access Multiple Calendars by choosing Show Multiple Calendars from the
Browse menu. This displays the Multiple Calendars window. Figure 5-17
displays the Multiple Calendars icon and the default window with one
calendar displayed. Using Show Multiple Calendars to display multiple
calendars is described later in this section.
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Solaris User’s Guide—September 1995