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Email Client Integration
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In Outlook, if a message to be sent is encrypted, PTP can keep a plain text copy of the encrypted
message if you select Save Original Copy to Sent Items on the PTP section of the Tools pull down
menu. If this option is selected, a plain text copy of the message to be encrypted is placed in the Sent
Items folder. When the encrypted message is sent and moves to Sent Items, PTP will attach the plain
text copy to the encrypted message. This provides a readable copy of the encrypted message for your
records.
Please note, this function only attaches the original copy to the sent message when the message is
sent using a POP3 mail account. If the account the message is sent with is not POP3, then the original
copy will be saved to a disk file in the PTP Sent Items folder located in your My Documents or
Documents folder. See the next topic for additional information about Outlook Accounts.
4.3
Outlook Account Security
In Outlook, you can create email Accounts using various email protocols, such as POP3, IMAP,
Exchange and others to connect to email servers. Please be aware there are security ramifications
attached to which type of Account you use to send messages.
In short, any Account type other than POP3, may and likely will, store messages in any folder under
that Account on the server. This means that any unencrypted messages will be stored in plain text on
the server, including messages you delete. Additionally, messages you delete may be retained by the
server if it offers undelete capability. In short, your messages will be stored in plain text form on the
server for an unknown period of time and may be outside your control.
Technically, the problem comes from the fact that non-POP3 Accounts can and do store their data on
the server instead of locally on your PC. This means that any messages under such an account cannot
© 2014 PTP Security. All Rights Reserved. - Revised Tuesday, December 09, 2014
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