Download Base Services Contract - Objective Operating Instruction

Annex N – Objective Metadata Requirements – Extract of Catalogue (Draft)
(Electronic copy embedded – double click to open)
Notes for Each Row
Metdata Field Source
►
The name of the Field
►
Information Only Lists
►
IDS Status
►
Detailed description of the
metdatata catalogue fields
Metdata Field Entry Type
M = Mandatory Entry
O = Optional Entry
A = At least one of the
alternative fields must be
entered. The use of a radio
button allows the user to
select the relevent field, or
both fields if applicable.
Estate Management
Document Type
Estate ID
In IDS
In updated IDS
The type of document
IBIS Id for the estate
according to the drop
item that relates to
down list. For clarity they the document.
► have been provided
below by row.
► AGL Dispensation
Asbestos Survey Report
Estate Management Metadata Catalogue Fields
Submission Date Contractor ID
Service Reference ID
In IDS
Unique identifier for the
Schedule, Work Order
or Project.
M
O
M
M
In IDS
A specific date in
the calendar
M
M
In IDS
Defence
issued
ROMAN
Vendor
number
M
M
Submission Method
Objective Reference
In IDS
In IDS
Universal Objective Default Mandatory Document Metadata Fields
Objective Document Type
Name (Document) Owner or Document
Parent (The
Recipient (Objective
folder or file)
User)
In IDS
Refers to the method System generated
The name of the
of submission to
Objective Reference document in the
Defence
for the document in
following format.
Objective.
<Asset ID> <Document title> <YYYYMMDD>
(date of document)
M
M
M
M
M
In IDS
Objective Only
Name of Defence
The folder or
person who received file that the
the document
document is
stored in is
identified in
Objective
M
M
M
M
M
Objective Olny
The available choices are
listed in the list box
M
M
IDS Optional Metadata Fields
Recipient Address
Service Type
In IDS
The service that has
elicited the
documentation e.g.
Project, Planned
Service or Work
Order, use best fit.
O
O
In IDS
Address of the
recipient. Email
address if emailed,
postal address if
mailed, desk
location if hand
delivered
O
O
Audit Report
A
A
M
M
M
M
M
M
M
M
O
O
BCA Alternative Solution
M
O
M
M
M
M
M
M
M
M
O
O
Bushfire Report
Business Case
CAD File
M
A
M
O
A
O
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
O
O
O
O
O
O
Certificate Of Occupancy
M
O
M
M
M
M
M
M
M
M
O
O
Commissioning Report
Compliance Certificate
Contract Amendment
Proposal
Defence Dispensation
Design
Recommendations
Email
Engineering Report
Fire Safety Survey
Report
Geospatial Shape File
Governance
Green Star Rating
Hazard Area Verification
Dossier
Heritage Report
Image
Incident Report
Inspection Report
Invoice
Lease
Legal Report
Management Plan
Manufacturers
Specification
Map
MFPE Dispensation
NABERS Rating
NPOC Report
Operation and Maint
Manual
Performance Report
Planning
Registration
Risk Assessment
Scope of Works
Service Delivery Plan
Warranty
M
M
O
O
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
O
O
O
O
O
O
M
M
M
M
M
M
M
M
O
O
M
O
M
M
M
M
M
M
M
M
O
O
A
A
M
M
M
M
M
M
M
M
O
O
A
M
A
A
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
O
O
O
O
Airfield Reports.
Any and all ad-hoc
Consultancy and Planned
Asbestos Test results
Drinking Water Quality
Testing Results
Electrical Integrity Testing
– Results
Electrical Operating
Authority – Supply
Agreements
Enviromental Clearance
Certificate (ECC)
Estate Invesment
Requirment (EIR)
Fire Safety Surveys (for
third party entity)
Hazardous Areas
Dossiers & Updates
Manuals
Microbial Test (cooling
towers and other water
storage risk areas)
RCD test results
Registrable Plant (RP)
RP Commissioning
Certificates
RP Compliance
Certificates
RP Design Registration
RP Inspection
Certificates
RP Item Registration
RP Risk Assessments
RP Safety Device
testing/maintenance/certif
icates
M
O
M
M
M
M
M
M
M
M
O
O
M
M
M
O
O
O
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
O
O
O
O
O
O
M
M
M
M
M
M
M
M
M
M
O
O
M
A
A
M
A
M
A
M
O
A
A
O
A
O
A
O
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
M
O
M
M
M
M
M
M
M
M
O
O
M
M
M
A
O
O
O
A
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
O
O
O
O
O
O
O
O
M
O
M
M
M
M
M
A
A
A
A
M
M
M
A
A
A
A
O
O
O
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
Suggested Additional EM Document Types Complementing EU/EA Service Delivery
M
M
M
M
O
O
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
M
M
M
M
M
M
M
M
O
O
A
A
M
M
M
M
M
M
M
M
O
O
M
M
M
M
M
M
M
M
M
M
O
O
M
O
M
M
M
M
M
M
M
M
O
O
M
O
M
M
M
M
M
M
M
M
O
O
M
O
M
M
M
M
M
M
M
M
O
O
M
O
M
M
M
M
M
M
M
M
O
O
M
O
M
M
M
M
M
M
M
M
O
O
M
O
M
M
M
M
M
M
M
M
M
M
O
O
M
O
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
O
O
O
O
M
O
M
M
M
M
M
M
M
M
O
O
M
M
O
O
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
O
O
O
O
M
O
M
M
M
M
M
M
M
M
O
M
M
M
O
O
O
M
M
M
M
M
M
M
M
O
O
O
M
M
M
M
M
M
M
M
O
O
M
M
O
O
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
O
O
O
O
M
O
O
M
M
M
M
M
M
M
M
M
O
M
M
M
M
M
M
M
O
O
Trade Waste Agreements
M
O
M
M
M
M
M
M
M
M
O
O
Wharf reports
M
O
M
M
M
M
Low Priority - Non EU/EA
M
M
M
M
O
O
Bank Guarantee
A
A
M
M
M
M
M
M
M
M
O
O
Certificate of Title
Commissioning and
Handover Plan
Concept Design Report
Contract
Design Report
Functional Design Brief
Impact Assessment
Legal Title
Letter of Acceptance
Procurement
Procurement Plan
Project Brief
Project Control
Project Management
Plan
Project Proposal
Project Schedule
Project Scope
Recommendation
Project Specification
Project Variation
Request for Tender
Site Selection Report
Stakeholder Management
Plan
Submitted Tenders
Tender Evaluation Board
Report
Tender Evaluation Plan
A
A
M
M
M
M
M
M
M
M
O
O
A
A
M
M
M
M
M
M
M
M
O
O
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
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M
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M
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M
M
M
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M
M
M
M
M
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M
M
M
M
M
M
M
M
M
M
M
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
A
A
M
M
M
M
M
M
M
M
O
O
A
A
A
A
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
O
O
O
O
A
A
M
M
M
M
M
M
M
M
O
O
A
A
A
A
A
A
A
A
M
M
M
M
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M
M
M
M
M
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M
M
M
M
M
M
M
M
O
O
O
O
O
O
O
O
A
A
A
A
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
O
O
O
O
A
A
M
M
M
M
M
M
M
M
O
O
A
A
M
M
M
M
M
M
M
M
O
O
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