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EMS Workplace 5.2.1/EMS Campus 2.2.1/Enterprise 5.2.1/EMS Legal 5.2.1 User Manual

Select a visitor and click Open to open the reservation containing the booking
that person is attending.

Click Check In to check in a visitor. This adds a date and time to the visitor‟s
record.

Undo Check In: Highlight an attendee from the displayed list in the Visitors
window and click this button to reverse the check in.

To export the list to Microsoft® Excel, click Export.

Click the Print button to view or print details about the visitors shown in the list.
14. Click Close when you are done.
Booking Details
Booking Details are the resources and services that you assign to a booking.
Booking details, also called resource categories, might include resources such as equipment,
catering items, personnel, or any other types you define. Other intangible items like setup notes
and miscellaneous charges are also considered booking details.
When you create a category and items, the system creates a subfolder under the booking folder in
the left pane of the Navigator. Category information is also displayed in the top right of the
Navigator window, and items are displayed in the bottom right.
Buildings and categories can be configured so that a particular category can only be used in a
certain building or buildings. Excluded categories do not then appear as options when adding
booking details.
Resources, Room Charges, Activities, Attendees, and Setup Notes are also booking details.
Activities are agenda-type items within a booking.
Service Orders
Some details assigned to bookings are given service orders. A service order is a request for
resources that specifies a starting and ending time for use of the resource, as opposed to resources
needed during the whole event. For example, catering services always have accompanying
service orders that indicate when the service is to take place (such as from 11 a.m. to 1 p.m.
within an event that runs from 9 a.m. to 5 p.m.).
Other types of resources might require service orders as well. If items from a resource category
named A/V Equipment can be used for brief periods in the middle of long events, you can, using
service orders, assign those items for just the time needed and then have a technician remove
them.
For categories with service orders, you can create multiple service orders in the same booking.
For example, you might have a number of catering services (breakfast, lunch, and afternoon
refreshments) in the course of an event. If that is the case, you will see multiple folders on the left
side of the Navigator window, each representing a unique service order.
Confidential
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