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Fixed Assets & Depreciation System (FADS) User Manual
4.2 Approve Asset Card
Before you can use an asset card in any of the functions in the FADS, you must
approve the asset card. Without approving the asset card, you cannot depreciate it;
record its acquisition; nor can you use it as the new asset card in the Asset
Exchange function. Unapproved asset cards are not available for look-up in the
different functions except in the Asset Card Register function.
To approve an asset card, perform the following procedures:
1. Access the Approve Asset Card from the Process menu to display the
Approve Asset Card function window.
2. From the grid, you will see the following columns:
Asset #
In this column, you will see the different unapproved asset cards that you
have created. The asset numbers are arranged in ascending order. To look up
the related asset record, highlight the desired asset number then click the
lookup button beside the Asset # column name.
Asset Description/Asset Class #
In this column, you will see the descriptions and the asset class numbers
assigned to the different unapproved assets. The description and asset class
number come from the Description and Asset Class fields of the Asset
Card Register function.
Create Date
This column shows the date when the asset card was created. You can find this
information from the Create Date field in the General Link of the Asset Card
Register function.
Note: The values in the above columns are all for reference
only. To view the details of
an asset card, highlight the desired asset card and then click the Lookup
button that is adjacent to the Asset # column label.
Approval checkboxes
To approve an asset card, mark the checkbox of the asset card that you want
to approve. Leave the checkbox blank if you don’t want to approve the asset
card. Mark the All checkbox if you want to approve all unapproved asset
cards.
3. You have the option to view the journal entries related to the acquisition of the
asset. Click the View GL JE… button to display the Journal Entry – Addition
of Asset window. Refer to 4.1.3.1 Journal Entry –Addition of Asset window
for a detailed discussion.
4. Review the information displayed in the different books below the unapproved
asset cards. The information displayed in those fields relate to the asset card
currently highlighted in the grid. The information is taken from the different fields
in the Asset Card Register function. If you want to make any changes in any of
AppFinity/CharterHouse Fixed Assets & Depreciation (FADS) User Manual
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