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Fixed Assets & Depreciation System (FADS) User Manual
2.2 Generate GL Distribution
The Generate GL Distribution function allows you to transfer the GL Journal
Entries to your General Ledger software. Depending on the integration option chosen
in the FADS Administrator program, you can generate a GL Distribution in CSV
(Comma Separated Value) file or directly transfer your entries to the AccountMate GL
module.
To verify the GL entries to be transferred to the GL module or to be generated to
CSV file, access the Generate GL Report function and generate the GL Transfer
Report. Refer to 5.9 GL Transfer Report.
Integrated with AccountMate for SQL
When the FADS is linked to AccountMate for SQL, function window name is
Generate GL Distribution to VAM.
To transfer the GL journal entries to AccountMate for SQL, perform the following:
1. Access the Generate GL Distribution function from the Admin menu to display
the Generate GL Distribution to VAM window.
2. In the Period field, choose from the drop down list, the Year and the Period
when the transactions that you want to transfer to the GL module were created.
The Date Range fields display the dates covered in the period that you specified
in the Period field. The Date Range is disabled.
3. Mark the Final Transfer checkbox if you want to perform the final transfer to the
General Ledger module; otherwise leave the checkbox blank. When you mark this
box, the period shown in the Period field is the current period. You cannot select
any other period from the list down box. However, if you leave the Final Transfer
checkbox blank, the system will allow you to choose the period from wherein
transactions are to be transferred to the General ledger.
4. Click the Transfer button if you want to transfer the GL entries to AccountMate
related tables; otherwise, click the Close button. When you click the Transfer
button, the current period in the FADS Module Setup function is moved to the
next period.
Important:
Before running this function, verify that nobody else is accessing any functions in
FADS.
You can transfer your FADS data to the GL module anytime and as many times
as you want as long as you have not marked the Final Transfer checkbox.
If the Final Transfer checkbox is blank, every time you run this function,
previous transfer to GL will be overwritten.
Note: GL journal entries are transferred to AccountMate for SQL in detail.
AppFinity/CharterHouse Fixed Assets & Depreciation (FADS) User Manual
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