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File Maintenance 4
Figure 38. The Accounts Payable Vendors Screen - Part 1 of 2
When the key value for a particular record is requested, you can review all the records in the file by
selecting the Scan option. The records will be presented on an “Access” screen, and you will be allowed to scan the available data until you find the record you want. Then, position the cursor by that
record and press ENTER; the record will be displayed for editing.
Note that the Audit Info option is available at the bottom of this screen. When this option is invoked,
the Audit Information overlay appears and displays the date the record was created and who created it,
as well as the date the record was last modified and who modified it. Press the END key or the RETURN
key to clear the overlay from your screen. The information displayed in the Audit Information overlay
is system-supplied and non-modifiable.
Another option available on the Vendors Screen is the Research option, which provides a "drill-down"
approach to obtaining information about the currently selected vendor. When invoked, the Research
option displays system-wide information about the vendor. Press the END key or the RETURN key to
clear the overlay from your screen.
Data items for the preceding screen are described below:
Vendor Number
Enter an upper case alphanumeric field, up to 8 characters in length. Only numbers are acceptable. By using Scan you may use this field as an ‘access key’ for selecting records.
This unique number will be used throughout the system to identify the vendor.
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