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TABLE OF CONTENTS
GENERAL GUIDELINES AND INFORMATION ................................................................ 7
Introduction ..........................................................................................................................................................................7
Definitions.............................................................................................................................................................................8
Standard Workweek ............................................................................................................................................................ 8
Pay Period ........................................................................................................................................................................... 8
Calendar Entry ..................................................................................................................................................................... 8
Clockings.............................................................................................................................................................................. 8
Clocking Pair ........................................................................................................................................................................ 8
Pay Codes ............................................................................................................................................................................ 8
Special Codes....................................................................................................................................................................... 8
Meal Period ......................................................................................................................................................................... 9
Workweek Clocking Rules & Parameters ..............................................................................................................................9
Non-exempt (Hourly) Employees ........................................................................................................................................ 9
Rounding ............................................................................................................................................................................. 9
Rounding Example............................................................................................................................................................. 10
Non-exempt (Hourly) Employee Timekeeping .................................................................................................................. 10
Exempt (Salary) Employees: .............................................................................................................................................. 11
Available Pay ..................................................................................................................................................................... 11
Sick Time ........................................................................................................................................................................... 11
Meal Period Parameters .....................................................................................................................................................12
Time Record Approval & Accountability (Policy #IM105 SLHS) - replacing MV policy 4156) .............................................13
Employee Sign-off Process ................................................................................................................................................ 13
Supervisor Time Record Sign-Off Process ......................................................................................................................... 13
BADGE READER ................................................................................................... 14
Badge Reader Prompt Table ...............................................................................................................................................15
Badge Reader Presentation ................................................................................................................................................16
Tips for Navigating Badge Reader .......................................................................................................................................17
Clocking Examples ..............................................................................................................................................................18
Routine Clocking................................................................................................................................................................ 18
Special Code Entry – Call Back........................................................................................................................................... 19
Special Code and Regular Shift Combined ........................................................................................................................ 20
Special Code Entry - Low Census Time Off ........................................................................................................................ 21
Multiple Special Code Entry .............................................................................................................................................. 22
Working a Quick Code (Alternate Position) ...................................................................................................................... 23
Floating to Other Departments – Enter Department Number .......................................................................................... 24
Floating to Other Departments in Alternate Position ....................................................................................................... 25
ACCESS AND SUPPORT .......................................................................................... 26
Access .................................................................................................................................................................................26
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Time & Schedule Solution – Time and Attendance Supervisor Guide 8/3/15