Download User Manual - CS My Meeting

MyMeeting 3.0 User Manual
ICT would have a committee to discuss how it should carry out its operation. So
every other unit will also have their own committees like Unit Penilaian committee
of the Seksyen Pembangunan ICT Agensi, Unit Penyelerasan committee of the
Seksyen Penyelerasan dan Penyebaran Dasar and so on.
As shown in the
illustration,
a
committee/
subcommittee
can
have
multiple
meetings
and
each
of
the
meeting can be
tied to multiple
projects.
Illustration 2.4: Meetings and projects per committee
2.3 Understanding roles in MyMeeting
There are 3 main roles in a common meeting:
•
Members – the attendees of a meeting. They discuss on projects and tasks in the
meeting to reach for decisions. They also update the meeting on their status of
previously assigned tasks.
•
Chairperson – the person who chairs the meeting who controls the discussion
during the meeting. The chairperson normally is of biggest rank of all the members
and is responsible to approve the minutes before it is distributed. Chairperson is a
subset of Members.
•
Secretariat – the person who's in charged of calling for a meeting, preparing the
minutes and distributing them. A committee usually has one secretariat but more
than 1 is also possible. Chairperson is a subset of Members.
This has led to the existence of the same roles in MyMeeting. Another role, Super
Administrator, is also exist to manage the system.
Stated below are the main functionalities of each user role in MyMeeting.
➢
Members
 Change own password
 Update personal detail
 Leave comments
 Update action status
➢
Chairperson
 Change own password
 Update personal detail
 Leave comments
 Approve minutes
➢
Secretariat
 Manage committees / subcommittees
 Assign Members to committees
 Manage groups for committee
➢
Super Administrator
 Other Super Administrator
 Manage committees
 Manage titles
 Manage schemes
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