Download BSCW User Manual

Note that not only the organizer, i.e. creator of an appointment scheduling, but also the manager of a workspace that contains the appointment scheduling can change an appointment
scheduling or send messages to the participants.
The voting periods of appointment schedulings may also be viewed arranged as a timeline.
•
Select GoTo Timeline in the top menu of a folder to generate a timeline view of all
appointment schedulings contained in the folder.
•
Further details are given in 12.1.10 “Viewing tasks and projects as a timeline” on page
230.
10.2.2 Voting on the suggested dates
When the start time of an appointment scheduling actually has been reached (or the appointment scheduling has been started manually as described above), all participants are notified
via e-mail and are invited to vote on the suggested dates. This e-mail message includes a personalized link that allows you as a participant to access the appointment scheduling in order
to vote, change a vote or have a look at the voting results so far. Do not forward this link to
other persons (they could use this link only to participate under your name), but rather use the
second link in the e-mail (if present) to suggest other persons for participation in the appointment. If you are a member of the workspace containing the appointment scheduling object
you may simply open the appointment scheduling to vote.
You vote on an appointment scheduling
•
by clicking on the “To appointment scheduling” link in the invitation e-mail or by selecting
Open in the action menu of the appointment scheduling (the latter only if
you are a member of the workspace containing the appointment scheduling object).
•
The ‘Appointment Scheduling’ action form presents the voting as a table: the suggested dates are the columns, the participants and their votes are the rows. Vote on the
dates suggested by pressing the appropriate radio buttons and clicking [Vote]. If you
have voted already and want to change your opinion, click on the edit icon
next to
your name.
•
The optional comments and the degree of acceptance that a date has received so far are
shown as tooltips of the info icon
of a date.
•
The ‘Current status’ line shows the accumulated status of the dates suggested for the
appointment:
o Green: All participants have voted with ‘yes’.
o Orange: No participant has voted with ‘no’, at least one participant has voted with
‘maybe’.
o Red: At least one participant has voted with ‘no’.
Your vote will be reflected immediately in the current status of a date: if you vote with
‘no’, e.g., the current status will switch to red.
•
You may also suggest other participants by clicking the respective button, if this possibility is foreseen for this appointment scheduling (see next section).
•
Click on [Go back] to return to the folder listing.
You may change your vote or have a look at the other votes using the same link in the invitation e-mail, so do not delete this e-mail. Voting on the appointment scheduling is possible as
190
Calendars, Appointment Scheduling and Polls