Download Schedules Manual

Each packet template contains the following options:
 From (Default) – If a packet is e-mailed by an administrator or employer the e-mail will sent using the e-mail
address in the administrator’s or employer’s profile as the From address unless the profile does not contain an email address then it will use this address.
 Subject – This is the default subject that will be used if a packet is e-mailed.
 Body – This is the default text that will be used in body of the e-mail if a packet is e-mailed. You can used the
HTML editor controls to add formatting such as bold and italics, bulleted lists, or inserting web links.
SYSTEM EVENTS (EMAILS)
The events listed in the Manage System Events section are system emails. Each event listed is an email that is sent by the
system based on when that event occurs and certain options in that event. To access these Templates go to Tools > Setup
> Templates > Manage System Events.
Here are the system event (email) templates you will want to review, possibly customize and enable when working with
Interview Schedules.
ADMIN - Employer Submitted
Schedule Preselect Picks
Occurs when an employer submits preselection picks.
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ADMIN - Preselects Incomplete
(nightly)
Occurs if preselect picks have not been completed. It is
sent when the preselect due date is the number of lag
days away.
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ADMIN - Schedule Full
Occurs once all sessions for a schedule are full.
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ADMIN - Student Cancelled
Infosession RSVP
ADMIN - Student Cancelled
Interview
ADMIN - Student Changed
Interview Time
Occurs when a student cancels an information session
RSVP.
Occurs when a student cancels off an interview
timeslot.
EMPLOYER - Preselects
Incomplete (nightly)
EMPLOYER - Schedule
Approaching PRS Closed
(nightly)
EMPLOYER - Schedule
Approaching PRS Pick Date
(nightly)
EMPLOYER - Schedule Approved
EMPLOYER - Schedule Full
Occurs when a student changes an interview timeslot.
Occurs if preselect picks have not been completed. It is
sent when the preselect due date is the number of lag
days away.
Occurs to notify an employer that a preselect schedule
is about to close to allow pick submission. It is sent
when the closed period is the number of lag days away.
Occurs to remind an employer when preselect picks are
due on a schedule. It is sent when the due date is the
number of lag days away.
Occurs when a schedule is changed from a pending to
active status.
Occurs once all sessions for a schedule are full.
Occurs to remind a student of an upcoming interview.
STUDENT - Schedule
It is sent when the interview is the number of lag days
Approaching Interview (nightly)
away.
Occurs to remind an accepted student that the FCFS
STUDENT - Schedule
sign-up period for a schedule is approaching. It is sent
Approaching Sign up for FCFS
when the sign-up period is the number of lag days
(nightly)
away.
Occurs to remind an alternate student that the FCFS Alt
STUDENT - Schedule
sign-up period for a schedule is approaching. It is sent
Approaching Sign up for FCFS
when the sign-up period is the number of lag days
Alt (nightly)
away.
STUDENT - Schedule Picks
Occurs when preselect picks are submitted. It is sent to
Submitted - Alternate
those students that are accepted as alternates.
STUDENT - Schedule Picks
Occurs when preselect picks are submitted. It is sent to
Submitted - Approved
those students that are accepted.
STUDENT - Schedule Picks
Occurs when preselect picks are submitted. It is sent to
Submitted – Not Accepted
those students that are rejected.
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