Download 2011 Library Guidelines and Procedures Manual

TECHNICAL PROCESSING PROCEDURES
BOOK ORDERING AND TECHNICAL PROCESSING
I. Verifying Book Requests
Book requests come from students, faculty, staff, and librarians using standard
book review tools. Requests are given to the Technical Services library assistant
who first checks CCLINC for the title before creating an order card. If a lost or
damaged book is being replaced, this is noted and highlighted on the card.
Faculty requests are written with the faculty name highlighted in the “Requested
By” field of the order card. The Library Director reviews all order requests, makes
purchase decisions, and returns approved order cards to the Technical Service
Library assistant in charge of book ordering. Cards are filed alphabetically by
title.
When placing a new order, each title is rechecked in CCLINC to see if the book
may have been acquired since the first check. Order cards are checked for
duplication against the existing order card file. If a duplicate card is found, and
the information on both cards matches, the most recent order card is discarded.
Two red check marks are put in the right corner of the order card to indicate that
the title was checked in CCLINC and in the order card file.
Complete bibliographic information includes author, title, ISBN, cost, publisher,
and edition and publication date of the requested book. This information can be
found in the Baker and Taylor "Link" program, or the Books-in-Print Professional
database, which offers a “Forthcoming Books” feature. Titles that are not
available are noted with a reason code from a list kept by the Library Assistant,
and filed for processing with the next order. If this occurs more than two times,
Emery Pratt is a good source for hard to find materials, or the librarian may want
to chose a similar title that is available.
II. Ordering Requested Books
Baker and Taylor:
Baker and Taylor orders are looked up and printed from the Baker and Taylor
program. The Baker and Taylor ordering program is used to prepare orders for
Baker & Taylor, Rittenhouse and miscellaneous other suppliers that may be used
for ordering. While Baker and Taylor can be used for direct electronic ordering,
this system is not used. FTCC requires that materials be acquired on a purchase
order basis. Once an order is complete, a purchase order number is obtained
from the library‟s Administrative Secretary.
62