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Purchase Order Entry User Manual
PRINT COMMITTED COST ANALYSIS (PO0213)
This report option allows you to review all current projects and the dollars that have been committed through the
issuance of purchase orders to those projects.
This report provides a very useful tool in projecting cost overruns for various projects. The report will show not only
the original contract amount, cost budget, and the current Project-To-Date costs, but also include all committed
dollars based on outstanding purchase orders for each project. The report offers additional flexibility in that it may
be run for just requests for proposals, outstanding normal purchase orders, filled purchase orders or any combination
of the above.
The report may be printed in two ways. The first includes an overall view of total costs and committed costs by
project. The second version is a detailed report that breaks down not only the overall costs and committed costs, but
all of the detail that makes up these numbers.
This includes the actual purchase order numbers that have been issued, who the vendor is, which specific cost codes
have been used, their unit cost, and the total committed cost by cost code.
When you select this option, the system will prompt you to enter a range of projects to include on this report. You
may enter the first project number directly, or press TAB to review near matches. Then, enter the ending project
number to include in the range.
The fields included in this report are:
Field Names:
Non-Detailed Report
- Project Number
- Project Description
- Project Type
- Contract Amount
- Budget Cost
- Project-To-Date Cost
- Committed Open Purchase Orders
- Adjusted Cost (PTD Cost + Committed Cost)
- Budget Variance (Budget - Adjusted Cost)
- Totals
Detailed Report:
- Project Number
- Project Description
- Project Type
- Contract Amount
- Budget Cost
- Project-To-Date Cost
- Committed Open Purchase Orders
- Adjusted Cost (PTD Cost + Committed Cost)
- Budget Variance (Budget - Adjusted Cost)
- Totals
- PO Detail:
- Purchase Order Number
- Vendor
Page 4-28
Print Reports
- Qty Ordered
- Qty Remaining
- Unit of Measure
- Cost Code
- Description
- Unit Cost
- Committed Cost by Cost Code
Chapter 4