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Purchase Order Entry User Manual
These purchase orders are used to confirm orders that have been entered into the system. You may send them to
your vendors as a confirming order or you may use them for internal use, such as giving a copy to your buyers. You
may print these orders as many times as you desire.
Don’t forget that the use of the “..” or two periods in the first field during entry of detail lines allows users to create
text only lines on a Purchase Order. The following sample Purchase Order illustrates how this is done. Plus, the
Forms Generator module that is included with all Infinity POWER applications also allows for users to incorporate
their logos as part of all sample white paper forms. Or, you may request that Data Pro or your Data Pro Dealer make
these changes to your forms to further enhance the look of your organization.
Field Names:
Fields depend on the form selected. Normally the fields are as follows:
- Purchase Order Number
- Order Type
- Print Date
- Page Number
- Order Placed With
- Bill To: Name & Address
- Ship To: Name & Address
- Vendor Account Number
- Open Item Description
- Order Date
- Need By Date
- Vendor's S.O. Number
- Requested By
- Shipping Instructions
- GL Account
- Quantity Ordered
- Unit of Measure
- Description
- Inventory Item Number
- Unit Price
- Discount % by Line
- Extended Amount
- Terms Description
- Overall Order Discount
- Subtotal
- Sales Tax
- Freight
- Deposit Amount
- Total Amount Due
- Authorization
Page 4-6
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Chapter 4