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Roles and Responsibilities
Proper implementation will involve many key personnel that have specific roles and responsibilities for
implementing and ultimately maintaining a CIMS. The CIMS software provided is designed for a single
chemical receiving area with a single inventory manager. As such, there are two designated user roles,
Administrator and General User.
The Administrator is assigned to maintain the inventory. This is the only user with the ability to modify
the inventory. Access for Administrator privileges requires a password (see Chapter 2) and should only be
assigned to a few qualified and trusted persons within your institution.
Administrator responsibilities include:
• Modify existing inventory items - Add/Remove inventory items
• Institution inventory reporting – reporting chemical quantities to department/
institution/government
• Institution inventory audit - checking inventory for accuracy
• Inventory access control
• Print inventory list(s) (for laboratory/room/shelf/cabinet)
The General User is a person who has access to view the “Quick View,” “Stock Check,” and “View”
worksheet tabs (see Chapter 2). A General User has access to view the inventory (“View” worksheet tab),
but will not have access to add or modify fields within the inventory. The General User can search the
“View” inventory tab using the drop down categories (see Chapter 2 for more information). A password
is not required for the General User. A General User is able to view the description of a single inventory
item and create a list in the “Stock Check” worksheet tab.
General User responsibilities include:
• Notify Administrator of any inventory changes
• Print inventory list(s) (for laboratory/room/shelf/cabinet)
• Laboratory inventory audit - check printed inventory for accuracy
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