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User Guide
Albany ePAY
Chapter 7 Payments Manager
Item
Description
Details
This area is for the payment details.
Amount
Complete this if the amount is known, particularly for a single payment. If the payment is
to be regular, such as monthly, and always the same amount, this can also be entered
with confidence.
Payment reference This is normally an internal reference from your organisation used to describe a
particular payment type, for example, if this record is for an employee payroll, you might
have a reference for payroll. For the account holder, for example that of the employee
who has been paid, this appears in his/her bank statement so that the source is clearly
identifiable.
Transaction type
This is also referred to as a transaction code and is used to define different payment
types (refer to Appendix B: Transaction Codes for more information). This is a specific
code, used to describe credit or debit types. Click the arrow to the right and select a
transaction type from the list.
Payment date
If you know the specific date on which a single payment is to be made
with this record, you can enter it here. Remember that Bacs will not
accept submissions more than 31 days in advance for either Bacs 3
day or Faster Payments. To enter the date, click the arrow to the right
of the box to open a calendar. Select the date or use the arrows at the
top of the calendar to move to a different month, if necessary.
On hold
Click in this check box if, once the record is created, you don't want it to be available for
processing straight away. This will allow further checks to be made before the record is
released for processing, thus avoiding accidental processing where amounts have been
entered.
Company
This area is for the entry of information specific to the contact. This could be a company
or an individual.
Account reference This is for an internally supplied reference for the contact, if required by your system.
Name
This is for the specific contact name, if required.
Destination account This area is for the specific destination account details. This could refer to the
destination account for a payment or to the account from which money will be drawn in
the case of a direct debit. This will be validated against the bank account validation
database. If there are errors, you will be notified, however, as not all bank details can be
verified for some of the smaller banks, you can proceed even with errors, so do be
careful to enter the details accurately.
Account name
The name of the account.
Sort code
The sort code of the account.
Account number
The number of the account.
Comments
You can use this box to add any comments that may be useful for your records. This is
limited to a maximum of 255 characters.
Contact and address tabs
These tabs are supplied in order for you to enter more detailed contact information if you wish.
Once you have completed as much as you wish click
.
7.3
Import contacts
Before you import contacts into a payment library, you must first ensure that an appropriate file
format has been imported. See paragraph 5.9.4 for more information.
Document Edition Date: 04/07/2012
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