Download Sage 300 ERP 2014 General Ledger User's Guide

Chapter 2: Adding and Maintaining Accounts
3. Update the tabs in the account record, as needed.
Note the following about information that you can and cannot change for an
account:
Account. You cannot change the account number.
To assign a new account number, you must add an account with the new
number, transfer any account balances, make the old account inactive,
then delete the account when it no longer contains account data for the
period that you retain history.
Account Type. You cannot change the type for an account that is
specified as the Default Closing Account in the G/L Options screen. To
change the account type for that account, you must first specify a new
default closing account.
Changing an income statement type account to a balance sheet type
account will cause problems in your General Ledger if you post batches
to a prior year for the account.
Account Group. You can change the account group in an account record
at any time.
You can turn account groups on or off in the G/L Options screen at any
time. Any accounts that are added when account groups are turned off
will belong to the Unclassified Account Group.
Auto Allocation. You can change the information on the Allocation tab
of the screen at any time.
Multicurrency option. You can turn this option on at any time, if you
have installed the Sage 300 ERP Multicurrency module. If you select the
option for an account, you can post transactions to the account in more
than one currency.
Once you turn on the option, you can specify that the account accepts
transactions from all currencies defined in Common Services, or from
specific currencies only.
Maintain Quantities. You can turn this option on at any time.
Control Account. You can turn this option on at any time.
You can add subledgers if you use the account for more than one
subledger. You can post transactions from only the specified subledgers.
4. When you have finished updating the account, click Save.
70 Sage 300 ERP General Ledger