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Adding a notification
Setting up notifications
Adding a notification
You can quickly add a simple notification to have DocuShare email you when new content
is added to an object, or you can choose advanced options to customize the notification.
To add a notification:
1. Locate the object for which you want to add a notification.
2. Do one of the following:
•
Click the object’s Notifications icon.
•
Click the object’s Properties icon. Then click the Notifications link.
3. On the Notifications page, click Create a New Notification.
4. In the Period field, select one of the following time periods:
•
Immediate provides notification immediately after the event occurs.
•
Daily provides notification in a daily summary report.
•
Weekly provides notification in a weekly summary report.
5. To select advanced options, click Show Advanced Options and choose from the
following:
Events of Interest—The event or events of which you want to be notified. To
select multiple events, use the CTRL key (Windows) or the Command key
(Macintosh).
Include Recipient Activity—Specifies whether or not to also notify the user
whose action caused the notification. Select Yes to notify the user; otherwise,
select No.
External Recipients—The email addresses for recipients who are not registered
users on the DocuShare site. Separate email addresses with a comma. This field
is optional.
Sender—The username that appears in the email message From field: Admin or
Owner.
Notification Applies To—If the object is a collection, specifies how to apply the
notification to the collection and the objects in it.
Initial Permissions—Specifies the permissions for the notification.
6. Click Apply.
The notification does not appear as an object in a container. Notifications appear
on the object’s Notifications page.
Note: If you are receiving too many email messages from notifications, you can choose to
not receive messages for one or more types of events for all of your notifications. Click
your username on the navigation bar and use the Suppress Notification Messages
menu on the Edit page to turn off the events you want.
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User Guide