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Example 3: How to replace minimal records with cataloged
records
Example scenario: Some of the records in your current database contain only minimal
catalog information. You want to update these brief records with the more complete
MARC records that you have obtained from an outside source. In other words, you want
to import the new records and use them to replace your minimal records in your database.
To replace minimal records with catalogued records
1 In the Material Import window, click Change. The Materials
tab of the Material Import Options window opens.
2 In the Materials tab, make sure the Replace database MARC
records with incoming MARC records option is selected.
3 In the MARC record matching group, select Match MARC
records using the following criteria. Select at least one
matching option. (Select a field that has the same data in both
records.)
4 Click the Holdings tab and make sure the Add holdings option
is not selected.
5 Click Change and select Replace the existing holding data
with the incoming data. Then click OK to exit the Matching
Number Resolution window.
6 Click OK and continue importing.
Step 3: Starting the import
After you have identified the file(s) that you want to import and specified your import
options, you can start the import process.
To start importing
From the Materials Import window, click Import. The program
scans incoming files for diacritics. If any are found, the Diacritics
window opens so that you can identify the correct code page. For
help identifying the code page, see "Importing records with
diacritics" later in this chapter.
A window opens and informs you when the import is complete.
Materials: Importing material records
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