Download MCIS Irregularities User Guide

Irregularities User Guide
Completing this screen
10. Date of first information leading to suspicion of irregularity: Enter the
earliest date at which the RDA was aware of the potential irregularity. Must
be in the past.
11. Detection source: Select from drop-down list. If you select “Other source of
irregularity – to be indicated on the form”, you must enter explanatory text in
the box provided. Otherwise this box is left blank.
12. Visit (if applicable): If the irregularity is being raised as a result of a visit,
select the relevant visit reference from the drop-down list. Otherwise, this
field is left blank.
13. Confirmation by different means: If the suspicion of irregularity has been
confirmed by some means independent from the original detection source,
describe this here (free text).
14. Period of Irregularity: Enter the date range within which the irregular activity
or expenditure took place. If the project has paid claims whose claim periods
overlap with this irregularity period, the Irregularity Editor will be able to
assign the relevant proportion of the irregular expenditure to each of these
claims. It is these claims, and only these claims, from which the Clawback
Editor will be able to clawback overpaid grant.
15. Irregularity Type: Select from drop-down list and click Add button. Several
Irregularity Types may be added to each Irregularity.
Note: There are two special values of Irregularity Type, Error and Correction. If
either of these is selected:
• No other Irregularity Type can be added
• Explanatory text must be entered in the box provided.
More information about these special Irregularities Types is given in the
shaded box (next page).
Irregularities User Guide: Version 1
Document Owner: Anne Smith, MCIS Project Team
Created: 17-03-09
Page 21 of 72