Download MCIS Irregularities User Guide

Irregularities User Guide
Note: this report runs in real-time, i.e. will contain all data that has been
entered on a screen and saved using Next Step, Previous Step or Save
(whereas most Cognos reporting runs from a copy of MCIS data taken
overnight, i.e. the data may be up to 24 hrs behind the online system).
Clawbacks and recovery
When the Irregularity Editor concludes an irregularity, the Clawback Editor is alerted
to initiate recovery via task in their task list (“Irregularity requires Clawback”).
As soon as the Clawback Editor creates a draft clawback, MCIS automatically
changes the status of the irregularity from “Concluded – Suspended” to “Concluded
- In Recovery”.
When all clawback processing is completed, MCIS automatically changes the status
of the irregularity from “Concluded - In Recovery” to “Concluded – Closed”, bringing
it to the end of the irregularity lifecycle.
These processes are described in detail in the Clawback Editor User Guide.
Note: Irregularities with zero financial value (which is only allowed for the
special Irregularity Type of Error) do not require clawbacks as there is no
overpaid grant to recover. When such Irregularities are concluded by the
Irregularity Editor, MCIS moves them straight to status “Concluded - Closed”,
without suspending the project.
Note: There is a known issue in MCIS r2 as at 31st March 2009, where
irregularities that have non-zero financial value, and where the irregular
expenditure has not been linked to paid claims, cannot progress beyond
“Concluded – Suspended” status.
This is because MCIS expects a Clawback to be raised, before it will move the
irregularity status forward to “Concluded – In Recovery”, and to be recovered
before it will move it forward to “Concluded – Closed”.
However, if the irregular expenditure has not been claimed, no clawback is valid.
Irregularities User Guide: Version 1
Document Owner: Anne Smith, MCIS Project Team
Created: 17-03-09
Page 51 of 72