Download Android User Manual

Anywhere Pad
Android User Manual
For Anywhere Pad Version 4
Manual Version: 20140730R1
Table
TableofofContents
Contents
Overview.....................................................................................3
Mobile App Installation and Login.....................................4
Meetings......................................................................................6
Prepare for a Scheduled Meeting...................................6
Start a Scheduled Meeting...............................................7
Join a Meeting.....................................................................8
Meeting and Annotation Features..................................12
Invite More Participants During a Meeting...........13
Add Meeting Documents...........................................14
Manage Sticky Notes..................................................15
View Meeting Agenda.................................................16
Become the Presenter...............................................17
Pass the Presenter Role.............................................18
Lock Participants’ Screens.......................................19
Pause & Resume Following a Presenter................21
Use the Laser Pointer.................................................22
Thumbnail View...........................................................23
Search Text...................................................................24
Open a Whiteboard Discussion...............................25
Review Previous Meetings................................................26
Start a Quick Meeting........................................................27
About Shared and Private Annotations........................31
Documents..................................................................................32
View Documents.................................................................33
My Account..................................................................................34
Logout and Clear Offline Data ........................................34
Unlink Box or Dropbox Accounts....................................35
Anywhere Pad Overview
Welcome to Anywhere Pad
Anywhere Pad is a cross-platform paperless boardroom solution that enables corporate administrators and
board members to share and communicate via a central platform of documents and meetings. Accessible
through web browser, iPad, iPhone* and Android devices, Anywhere Pad streamlines the board meeting
processes and reduces risk by providing directors easy and secure access to important board information and
materials anywhere, anytime.
*The iPhone version has limited functionality, e.g. supports joining but not hosting meetings.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Mobile App Installation and Sign In
Android
Install from Google Play Store
1
2
3
1. Using your Android device, launch the
Play Store app.
2. Tap
.
3. Type “Anywhere Pad” and tap on
.
4.Select Anywhere Pad from the list.
4
5.Tap Install.
6. On the permissions dialog, tap Accept.
5
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Mobile App Installation and Sign In
Sign In to the Anywhere Pad App
1. On your mobile device,
tap the Anywhere Pad icon.
2
2. Specify the server to be used.
a) To add an enterprise server, tap Add Enterprise Server from the Server dropdown.
b) On the Server Settings window, specify the Server Address and tap Save.
c) If multiple servers have been added, the next time you sign in, just tap Server and choose from the drop-down list which server to use
for the current session.
3
4
2a
2b
3. Enter your Username or Email and password.
4.Tap Sign in.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Prepare for a Scheduled Meeting
Before a scheduled meeting starts, you can preview the
meeting documents and files in the Anywhere Pad app.
You can also jot down private notes and annotations,
which you can refer to during the meeting.
3
1
2
1. In the Anywhere Pad app, tap Meetings*.
2.Tap View on the selected meeting or
Download when the meeting has not been
downloaded before.
3.Tap View Meeting, to preview the meeting
materials.
4
4. Review meeting materials and exit when done.
*Published meetings are visible to all the attendees of the meeting.
Unpublished meetings are only visible to the organisers of that meeting.
You can filter the list to show only the meetings under a company group
or of a specific meeting type using the dropdowns under Show.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Start a Scheduled Meeting
Meetings that are scheduled on the web portal need to
be started from within the Anywhere Pad app
1
1. In the Anywhere Pad app, tap Meetings.
2.Tap View on the meeting that you want to
start or Download when the meeting has not been
downloaded before.
2
3
3.Tap Start Meeting Now.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Join a Meeting
Join an Anywhere Meeting via Email
1. Check email notifications from Anywhere Pad*.
2.Click Join Meeting on Anywhere Pad button in the email message.
* If you are on the hosted / cloud service, the sender will be [email protected]. Otherwise, it would be sent by
anywherepad@<your_company_email_server>.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Join a Meeting
Join an Anywhere Meeting from
within the app
1
1. In the Anywhere Pad app, tap Meetings.
2. Select the meeting you want to join
3.Tap Join.
3
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Meeting and Annotation Features
Anywhere Pad makes meetings interactive and
focused. Its real-time presentation functions allow the
presenter to guide the audience through the discussion.
Participants can jot down shared and private notes using
the built-in annotation and note-taking features.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Meeting and Annotation Features
The Toolbar
When you are in a meeting, you’ll see
the following elements.
What you see
Discussion Items
What it’s for
View and navigate between the meeting agenda and corresponding meeting
documents.
Add files to the meeting even when the meeting is in progress.
Participants menu
List participants in the meeting and the current presenter.
Add participants to the meeting.
Assign presenter / request presenter control.
Annotation menu
Access the annotation tools.
Notes and Action Items
List notes and action items to the meeting documents.
View older versions
View older versions of a document
Help overlay
Display or hide the overlay help.
More menu
Access other features such as web browsing and full screen mode.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Meeting and Annotation Features
What you see
What it’s for
Sticky Notes
Tap anywhere on the page or highlight text in a document to add sticky
note.
Highlighter
Swipe across sections of text to highlight them.
Eraser
Tap a drawing, highlight, or sticky note to remove them.
Pen Tool
Make freehand drawings.
Private Annotations
Shared Annotations
Thumbnail Bar
Switch between shared and private annotations.
Shows the thumbnail view of pages in the meeting;
tap on a thumbnail to go that page.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Invite More Participants During a Meeting
1
1.Tap
on the toolbar.
2.Tap + Invite Participants.
3. Enter the email addresses of invitees.
2
4.Tap Send Invites. Invitees will receive an email
invitation from the server with a link to join the
meeting.
3
4
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Add Meeting Documents
In addition to the files and documents that the host or
other users uploaded through the Anywhere Pad web
portal, you can also add meetings files to share to other
participants during a meeting.
1. On the toolbar, tap
1
.
2
2.Tap Add Meeting Files.
3. Navigate to and tap the file you want to add.
3
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Manage Sticky Notes
1
On a meeting document, you can add action items,
which may serve as reminders on topics you need to
follow up later. Using Sticky Notes, you can affix action
items to topics or agenda items on a document page.
You can also list the action items of a meeting.
1. Tap
2
on the menu.
3
2. Tap
then tap on an area of the page to add a
new Action Item, or tap an existing sticky note on the
page.
3. Compose the text of the Action Item.
4.Tap Action Item.
4
5. Tap outside the sticky note to exit.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
View Meeting Agenda
1. In the Anywhere Pad app, tap Meetings.
1
3
2.Tap View on the meeting you want to view or
Download when the meeting has not been
downloaded before.
3. See the listed agenda.
To view more of the agenda and the files under
them, tap View Meeting.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Presenter Control During a Meeting
During a meeting, one of the participants can take
up the role of a presenter. The presenter controls the
meeting flow by controlling what page is seen by other
participants. Annotations made by the presenter on
meeting documents are automatically shared to all
participants in real-time. By default, the user who
started the meeting becomes the presenter. The
presenter role can be passed to other participants as the
meeting goes.
1
Become the Presenter
1. When no one has assumed the presenter role
yet, tap No one is presenting, then tap Become
presenter.
2. If someone is presenting, tap You are following [presenter’s name], then tap Request presenter role.
2
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Presenter Control During a Meeting
Pass the Presenter Role
1. If you are the current presenter, meeting host,
chairperson or secretary, you can assign the
presenter role to any user at any time. Tap You
are presenting or You are following [presenter’s
name], then tap Change presenter. Tap the
participant to whom you want to pass the
presenter role.
2. If you are the current presenter and someone is
requesting to take your place as the presenter, a
pop-up message will be displayed on your screen.
3.Tap Pass Control, to pass the presenter role to the
one who’s requesting it.
1
2
3
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Presenter Control During a Meeting
Lock Participants’ Screens
By default, Anywhere Pad allows participants to flip
to other pages and not follow the presenter’s flow, if
they want to. The presenter can choose to prevent
participants from skipping to other pages.
1. There are two ways to lock participants’ screens:
a. Tap the More menu and tap Lock Participants’ Screen.
b. Tap the presenter control and tap Lock Participants’ Screen.
1a
1b
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Presenter Control During a Meeting
2. When the participant attempts to navigate to other
pages, a warning will be displayed on his screen.
3. To unlock the participants’ screens:
a. Tap the More menu and tap Unlock
Participants’ Screen.
3a
b. Or tap the presenter control and tap Unlock Participants’ Screen.
3b
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Pause & Resume Following the Presenter
There are times when you need to view other parts of the document even when the discussion is already on a certain
page. You can browse other pages and not follow the presenter by simply swiping away from the page where the
presenter is on. To follow the presenter again, tap Tap here to follow [presenter’s name] again.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Use Laser Pointer
Anywhere Pad lets you focus attention on a specific part
of the page by using the laser pointer tool.
To use the laser pointer, tap and hold on the area of
the page to which you wish to draw other participants’
attention.
* If you are on the hosted / cloud service, the sender will be [email protected]. Otherwise, it would be sent by
anywherepad@<your_company_email_server>.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Thumbnail View
1. While viewing an open document, tap on the screen.
The thumbnail image of every page is displayed.
Find the page you want to jump to or view. You can
scroll horizontally to browse through the thumbnail
images.
2. Tap the thumbnail image of the page you want to
view.
2
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Search Text
1
While viewing a document, participants can search for
key words in meeting documents and materials.
2
1. Tap the More menu.
2.Tap Search.
3. Specify keyword/s on the search field.
4.Tap Search.
5. Use the left and right arrows to go to the previous
and next matching words, respectively.
3
5
--
*If you are the presenter, the participants who are following you will follow
your page navigation and even the highlighted words resulting from the
search.
*If you are following the presenter, while searching, you’ll unfollow
the presenter if the highlighted words are not on the same page as the
presenter’s.
4
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meeting
Open a Whiteboard Discussion
While in a meeting, you can add a whiteboard to draw
and brainstorm ideas with participants. To add a
whiteboard to the meeting:
1. Tap
1
on the menu.
2.Tap Add Meeting Files
3.Tap Whiteboard.
2
3
4 Specify a title for the whiteboard (optional) then tap
Add.
5. A whiteboard is added to the end of the agenda list.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Review Previous Meetings
All annotations and notes are auto-saved and can be
reviewed anytime in Anywhere Pad.
1. In the Anywhere Pad app, tap Meetings.
1
2
3
2. Tap Past Meetings tab.
3. Select the meeting you would like to review by
tapping View or Download when the meeting
has not been downloaded before. Details of the
meeting are displayed.
4
4. Tap View Meeting.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Review Previous Meetings
Meeting Summary Email
Once a meeting has ended, a summary email will be
sent to all participants of the meeting with the following
details:
•
Meeting title
•
Actual date / time of the meeting
•
Meeting host
•
Participants who are present
•
Action items
•
Link to review meeting on the web portal
•
Link to download the annotated PDF of the meeting
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Start a Quick Meeting
You can start a quick meeting that is anchored on a document, file, image or photo, or just gather some thoughts on
a topic. The following sections describe the ways to start a quick meeting.
Open a Whiteboard Discussion /
Meeting
2
1
Whiteboard meetings have no agenda and no
documents. They are designed for quick collaboration
and ad hoc discussions.
1. In the Anywhere Pad app, go to the Meetings tab.
2.Tap + Quick Meeting on the action bar.
3. Type or input the title of the meeting (optional).
3
4.Tap Start Meeting Now.
4
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Start a Quick Meeting
Start a Quick Meeting Using Files
in a Document Repository
You can also quickly start meetings using a single document
or file in your Anywhere Pad web portal, Dropbox, Box or
SharePoint* account.
1
2
3
6
1. In the Anywhere Pad app, tap Document Library.
2. Tap Up to Repositories for Android
3. Choose the file repository: Anywhere Pad Document
Library, Box, Dropbox, or SharePoint.
4. For first time access to Box, Dropbox, or SharePoint,
you will be prompted to sign in. The account will be
remembered for future access **.
5. Tap the document you want to meet on.
6.Tap Start Meeting Now.
*SharePoint access is only available to enterprise users.
**If you need to sign in to a different account, please refer to the help topic
Unlink Box or Dropbox Account.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
Start a Quick Meeting Using Device Storage
1. In the Anywhere Pad app, tap Document Library.
4
1
2.Tap Device Storage.
3. Select an image or file from your device’s storage
library, and it will automatically become a meeting
file.
2
4.Tap Start Meeting Now.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Meetings
About Shared and Private Annotations
1
You can make shared and private annotations and notes.
Shared annotations and notes can be viewed by all
participants of the meeting. But you cannot edit a
shared annotation made by another participant.
Private annotations and notes can only be viewed and
changed by the participant who added them.
1. Tap
mode.
on the toolbar to turn on the annotation
2
1a
3
1b
a. To change to shared annotations, which other users can view, tap Private Annotations, then tap Shared Annotations.
b. To change to private annotations, which only you can view, tap Shared Annotations, then tap Private Annotations.
2. Choose an annotation tool and make your
annotations.
3. Tap Done.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Documents
About Documents
Aside from being a place where you can manage
meetings, the Anywhere Pad web portal serves as a
document repository where you can upload, organise,
share files* with others users, and control who has
access. Using the Anywhere Pad app, you can access
your documents and files on the web portal to view,
annotate, or add to a meeting. You can also link them
to the meeting agenda when scheduling meetings on
the web portal.
The Document Library will provide the organisation
with a central hub for securely sharing board and
committee documents to its members.
*Anywhere Pad supports Microsoft Office 2003 & 2007 (Word, Excel, Powerpoint), PNG, JPEG, and PDF files.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
Documents
View Documents
1. In the mobile app, tap Document Library. By
default, the app displays the files in your Anywhere
Pad document repository.
1
2b
2. To view documents in other repositories such as Box,
Dropbox, or Sharepoint:
a.Tap Up to Repositories for Android
b. Choose the file repository.
3
c. For first time access to Box, Dropbox, or Sharepoint, you will be prompted to sign in. The
account will be remembered for future access.
3. Tap Open Document.
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
My Profile
Sign Out & Clear Offline Data
On the mobile application, you can clear saved data to
prevent unauthorised access to data in case you leave
the device unattended.
1.Tap My Profile tab.
2.Tap Sign Out and Clear Offline Data.
1
2
© Copyright 2014. Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd. The content
of this manual is intended for informational use only.
My Profile
Unlink Box or Dropbox Account
Box.com:
Dropbox:
1.
In your web browser, go to Box.com.
1.
In your web browser, go to Dropbox.com.
2.
Log in to the account used in Anywhere Pad.
2.
Log in to the account used in Anywhere Pad.
3.
Click on the cloud icon (Apps).
3.
Click your account name in the upper right and
click Settings.
4.
Go to the My Apps tab.
5.
Look for Anywhere Pad then click x to unlink.
4.Click My Applications.
5.
Look for the Anywhere Pad then click x to
unlink.
© 2014 Azeus Systems Ltd. All rights reserved. This user manual may not be reproduced or distributed in whole or in part without prior permission from Azeus Systems Ltd.