Download Financial Code Structure Subsystem User Manual Version 12 2002

Financial Code Structures - Financial System Maintenance
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Chapter 4
Current Budget Per GLA Report
Budget Post Report
Approved Budget GLA List
Approved Budget/Consolidation Cost Centre
Expenditure/Budget Per Account
Budget Item Motivation Report
Budgeted Cash Flow Report
Code FGLC – GL and BC journal access per department, categories and/or
amount ranges
This restriction provides the user with the facility to place restrictions on the processing of
Gener(A)l Ledger, (B)udget or B( O)th types of journals. Being an access type of
restriction, users not linked to this restriction cannot process any journals. The restriction
of users to departments, cost centres and/or account categories may be defined as follows
:• On block 2, the restriction code and user code may be linked to a department code
and/or a Cost Centre code and/or a sequence, but must be linked to a Journal
Type. Journal Type is, thus, mandatory. The user can only be linked to one type of
journal. Should the type of journal be updated for any record for a user to another
journal type, all other records for the user will be updated.
• If the sequence range is between 1 and 50, the department and cost centre fields
must be null. There can only be one record for sequence 1 to 50 per user. The
sequence range 1 to 50, for this restriction, refers to journal amounts. These must
be defined on block 3 for the sequences to be used block 2. Note : The program
will not validate for overlaps and gaps in ranges for sequences. Thus, care must be
taken when defining ranges for sequences on block 3.
• Whether sequence range between 51 and 99 is used or not, multiple records may
be defined for various combinations of department, Cost Centre, Include/Exclude
fields. However, care must be taken when defining these records per user, since
the program will not validate for duplicate records. The program will, however,
validate that the cost centre specified does belong to the department specified.
Thus, should a record be defined and the department is not specified but the cost
centre is specified, the program will automatically populate the department field
with the department code of the cost centre. Furthermore, if the department and
the cost centre are specified, the program will validate that the cost centre does
belong to the department. Sequence 51 to 99, in this restriction, refers to account
categories. Sequences for account categories must be defined on block 3. Once
again, care must be taken in defining these ranges since the program will not
validate for overlaps and gaps.
• This restriction applies to the following menu options :-
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Copyright ITS
Version 12 - 2002
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