Download FINANCIAL ACCOUNTING SYSTEM

Financial Accounting System
User Manual
FINANCIAL ACCOUNTING SYSTEM
USER MANUAL
Overview/Scope:
Financial Accounting software developed for Pearls Group. To improve the functionality of all the financial
activities, it is required to upgrade this software from Clipper based platform to GUI (Graphical User Interface)
based platform in RDBMS database architecture. So Accounts department can facilitate with advantages of GUI
based platform like user friendly, Data Security, Data integrity, data integration, performance, reduce data
redundancy and user concurrency.
Introduction:
This software gives the organization to a powerful, flexible system to provide the up-to-date information, which
is required by the organization to smoothly run the day-to-day operations. The system also consolidates and
merges all the financial information from independent operations within the company and integrates the data
throughout multiple levels of business. They can also benefit from complete visibility over all your business
levels due to the system’s drill-down capabilities. It helps the organization to manage the finances proactively,
make better decisions, and take timely action.
Following are the commonly used buttons on all the screen. A brief description of the buttons is given
below. These buttons perform the same function on all the locations these are used.
BUTTON
ADD
DESCRIPTION & FUNCTION
To add a new record and to enter all the required fields
being prompted on screen accept few such as Code generation, which is
automatic.
EDIT
To modify the information of any selected record.
DELETE
To cancel a record if any wrong entry or any wrong particulars has been
entered.
SAVE
To save a record in Database on Completion of the Entry or Editing.
RESET
To reset the Entry Screen.
PRINT
To Print the Voucher.
EXIT
To Exit from the Current Data Entry screen.
The software has the following modules:
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1. Master
2. Transaction
3. Reports
4. MIS
5. Data Integrity
6. Tools
7. Security
8. Exit
1.0 Master:
There are Three options available in Master menu these are( as shown in figure 1.0.0):
1.1
Ledger
1.2
Bank Cheque Book Master
1.3
Reconciliation Relation
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Figure 1.0.0 Screen shows 3 Options available in Master Menu.
For the Ledger Master the screen shot will be as shown in figure 1.0.1. Figure 1.0.1 is the screen shot which will
be shown when you press Master>Ledger>General Ledger. Press add button to open a account and fill ledger
code, ledger name, choose tax section category. Choose other /bank/cash as the account type with business a/c or
orc advance option. If orc advance option is chosen then the Subledger under that account will not be created.
Choose account pending balance debit or credit as the case may be. Choose group by pressing dotted button on
right side of group text box. Other details regarding group will automatically be filled. Press save to save the
data. To edit press edit and provide account code then press tab all the saved details will be automatically filled
in the respective columns. Reset is to clear the screen. Refresh grid button is clicked to show all the ledger
master data in grid. In case of bank account opening for first time selection for current csc is pressed.
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Figure 1.0.1 Screen shows Ledger Master Entry Screen
For the Sub Ledger Master the screen shot will be as shown in figure 1.0.2. figure 1.0.2 is the screen shot which
will be shown when you press Master>Ledger>Sub Ledger. Press add button to open a sub ledger account and
fill ledger code, Subledger name, choose either without proposal o0r with proposal option as the case may be.
With proposal is selected then proposal number is to be given otherwise all the things remain same.
Choose debit or credit as the accounts hold. Provide specified rate and type and from date. Provide also panno,
cst , lst and tds no details and address if you press save button the data will be save in the database. To edit press
edit and provide account code and Subledger code all the saved details will be automatically filled in the
respective columns. Reset is to clear the screen. Refresh grid button is clicked to show all the Subledger master
data in grid. Press exit to quit.
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Figure 1.0.2 Screen shows Sub Ledger Master Entry Screen
For the Bank Cheque Book Master the screen shot will be as shown in figure 1.0.3. figure 1.0.3 is the screen shot
which will be shown when you press Master>Ledger>Bank cheque book master. Press add button to open a a
cheque book leaves range. Provide branch code, bank code and cheque no from and cheque no to detail. Press
save to save the data. Edit, delete, reset refresh grid function as the name shows.
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Figure 1.0.3 Screen shows Bank Cheque Book Master Entry Screen
For the Reconciliation of commission Master the screen shot will be as shown in figure 1.0.4. figure 1.0.4 is the
screen shot which will be shown when you press Master>Reconciliation Relation. Press add button business
code and commission code and orc code relation with rate and amount. Provide the detail in the respective fields
and save to save the data. Reset button is used to clear the screen. Close button is for quitting. Refresh grid
button will fill all the business code list in the grid. Delete and edit will delete and edit the record from the
master respectively.
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Figure 1.0.4 Screen shows Reconciliation of commission Master Entry Screen
2.0 Transaction:
This menu option has the following submenus. These are:
2.1 Cash Voucher
2.2 Bank Voucher
2.3 Journal Voucher
2.1 Cash Voucher:
Figure 2.1 shows the cash voucher entry screen. Click on add to create a new voucher. Select the Receipt or
Payment for the current voucher. Voucher number will automatically generate. Select general ledger or subledger and select the name of general ledger or sub ledger. Enter the narration for the voucher if you want to
search an existing narration for the current voucher you can use the search narration button for this purpose.
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Enter the amount for voucher, the net debit and net credit field will automatically fill and a message will display
net amount to be debited or credited according to the selection of voucher type.
Figure 2.1.0 Cash Voucher Entry Screen
2.2 Bank Voucher:
Figure 2.2.0 shows the bank voucher entry screen. Select the voucher type either receipt or payment. Select
either general ledger or sub ledger from the list. Enter bank name and select bill number from the available bills
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Figure 2.2.0 Bank Voucher Entry Screen
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2.3 Journal Voucher:
Figure 2.3.0 shows the journal voucher entry screen. First select the general ledger or sub ledger from the list
enter narration for the voucher and enter amount for the voucher. The Amount of debit and credit field must be
equal in order to save the voucher.
Figure 2.3.0 Bank Voucher Entry Screen
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3.1 Report Menu:
The report menu has the following Twenty Five options. These are:
3.1 Account Code List
3.2 General Ledger
3.3 Cash Book
3.4 Bank Book
3.5 Journal Book
3.6 Ledger Statement
3.7 Summary of Sub-Ledger
3.8 Trial-Balance
3.9 Month wise Balance
3.10 Cash Payment Above Rs.
3.11 Daily Cash Balance.
3.12 Bank wise Cheque Detail
3.13 Voucher Receipts and Payments
3.14 Report of Cancel Voucher.
3.15 Searching
(i) Narration Wise
(ii) Voucher Detail
(iii) Random Code wise searching.
(iv) List of Voucher (Having Wrong Sib-ledger Code)
(v) Master Entry Missing(Ledger/Sud-ledger/Bank)
3.16 Amount Wise Searching.
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3.17 Reference No wise searching.
3.18 FD Exp
3.19 Bank Payment
3.20 Day Book
3.21 Bank Book2.
3.22 Cheque Book Register
3.23 Report of Cancel Cheque
3.24 Report of issue Cheque.
3.25 Reconciliation of Commission report.
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3.1 Account Code List:
Print Preview of Account code list
Figure 3.1 Account Report Print Preview
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3.2 General Ledger:
Figure 3.2 shows the general ledger report print screen. First select ledger option from the list ledger, sub-ledger
or all for printing. Select the order according to sort the report as name wise or code wise. Below is the list of
relevant ledgers or sub-ledgers, which you have selected. Select by clicking which you want to print or click on
select all button to select the entire list. Select date between which you want to see or print the report and click
on view to see the print preview before printing or click on print to print the report.
3.2 General Ledger Print Dialogue Box
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Following is the print preview of general ledger printing option.
Figure 3.2.1 General Ledger Print Preview
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3.3 Cash Book:
Figure 3.4 shows the cashbook print entry screen. Enter start and ending date between which you want to
print the cashbook. You can see the print preview before print the report.
Figure 3.3 Cash Book Printing Screen
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Following is the print preview screen for cashbook.
Figure 3.3.1 Cash Book Print Preview
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3.4 Bank Book:
Figure 3.4 shows the bankbook print entry screen. Select the bank name from the list and select dates
between you want to print report. Click on view if you want to see the preview or click on print button to
print the report.
Figure 3.4 Bank Book Print Screen
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Following is the print preview of bankbook.
Figure 3.4.1 Bank Book Print Preview
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3.5 Journal Book:
Figure 3.5 shows the journal book print entry screen. Enter dates between which you want to print the
journal book. View preview before print f you want or click on print button to print the report.
Figure 3.5 Journal Book Print Screen
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Following is the report of journal book report.
Figure 3.5.1 Journal Book Print Preview
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3.6 Ledger Statement:
Figure 3.6 shows the ledger statement print entry screen. Select ledger from the list which you want to
print. Select dates between you want to print report.
Figure 3.6 Ledger Statement Print Window
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Following is the print preview of ledger statement.
Figure 3.6.1 Ledger Statement Print Preview
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3.7 Summary of Sub-Ledger:
Figure 3.7 shows the summary of sub-ledger print entry screen. Select sub-ledger from the list and select if the
report will show the records, which are equal to 0, or records, which are not equal to 0.
Figure 3.7 Summary of Sub-Ledger Print Screen
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Following is the print preview screen of summary of sub-ledger.
Figure 3.7.1 Summary of Sub-Ledger Print Preview
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3.8 Trial-Balance:
Figure 3.8 shows the trial balance print entry screen. Select the trial option according, which you want to
print the report. Such as Opening trial balance, closing trial balance, transaction trial balance and detail
trial balance. Select print with 0 if you want to print detail about accounts which balance is 0, or select
print without 0 if you don’t want to print record for those account which have 0 value. Select date
between you want to print report.
Figure 3.8 Trial-Balance Print Screen
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Following is the screen showing report of trial balance.
Figure 3.8.1 Trial-Balance Print Preview
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3.9 Month Wise Balance:
Figure 3.9.1 shows the Month wise balance print entry screen. Select the Code wise and Name wise
option according, which you want to print the report. Select date between you want to print report.
Figure 3.9.1 Month wise-Balance Print Preview
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Following is the screen showing report of Month wise Balance
Figure 3.9.2 Month Wise-Balance Print Preview
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3.10 Cash Balance Above Rs:
Figure 3.10.1 shows the Cash balance Above Rs. print entry screen. Enter the Amount limits details
Which you want to View or Print. Select date between you want to print report.
Figure 3.10.1 Cash Balance Above Rs.
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Following is the screen showing report of Cash Balance above Rs
Figure 3.10.2 Cash Balance above Rs. Print Preview
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3.11 Daily Cash Balance:
Figure 3.11.1 shows the Daily Cash balance print entry screen. This Option pint Daily Cash Balance
Between given Dates Which you want to View or Print. Select date between you want to print report.
Figure 3.11.1 Cash Balance Above Rs.
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Following is the screen showing report of Daily Cash Balance.
Figure 3.11.2 Daily Cash Balance Print Preview
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3.12 Bank Wise Cheque Detail:
Figure 3.12.1 shows the bank wise Cheque details entry screen. Select Cheque wise or amount wise to print the
report. Below the list of banks will display. Select the bank which Cheque details you want to print or click on
select all button to select all the banks. Select dates between you want to print the report.
Figure 3.12.1 Bank wise Cheque Detal
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Following is the print preview of bank wise Cheque detail
Figure 3.12.2 Bank wise Cheque details Print Preview
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3.13 Voucher Receipts and Payments:
Figure 3.13.1 shows the Voucher Receipts and Payments above Amount limits. Select Voucher Type and Enter
the limits Amount .Select dates between you want to print the report.
Figure 3.13.1 Voucher Receipts and Payment details Print Preview
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Following is the print preview of Payment above 10000.
Figure 3.13.2 Voucher Receipts and Payment details Print Preview
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3.14 Report of cancel Voucher:
Figure 3.14.1 shows the Cancel Voucher Print Screen. Select Voucher type in given Drop Down List .Select
dates between you want to print the report.
Figure 3.14.1 Report of Cancel Voucher Print Preview
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Following is the print preview of Cancel voucher report
Figure 3.14.2 Report of Cancel Voucher Print Preview
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3.15 Report of Searching:
Figure 3.15.1 shows the Searching Type Print Screen. There are following type
Figure 3.15.1 Report of Searching
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3.16 Amount wise Searching: Figure 3.16.1 shows the Amount wise Searching Print Screen. Select
Voucher type in given Drop down List .Select Amount Range in the given boxes. Select dates between you want
to print the report.
Figure 3.16.1 Amount Wise Searching Report.
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Following is the print preview of Amount wise Searching range.
Figure 3.16.2 Amount Wise Searching Print Preview
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3.17 Reference No. wise searching: Figure 3.16.1 shows the Reference No Wise Searching Print Screen.
Select Voucher type in given Drop down List .Type Cheque No/Reference No in the given Reference no box.
Select dates between you want to print the report.
Figure 3.17.1 Reference No wise Searching Report.
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Following is the print preview of reference wise searching.
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3.18 FD Exp Report: Figure 3.18.1 shows the FD Exp. Print Screen..Select dates between you want to print
the report.
Figure 3.18.FD Exp Report.
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3.19 Day Book:
Figure 3.19.1 shows the Day Book Print Screen..In this Report All (Cash, Bank, JV) Transaction shows in
Particular Day. Select dates between you want to print the report.
Figure 3.19.1 Bank Payment
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Following is the print preview of Day Book.
Figure 3.19.2 day Book Print Preview
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3.20 Cheque Book Register Utility:
Figure 3.20.1 shows the Cheque Book Register Print Screen..In this utility Bank Voucher is generated and
Cheque is also issue to Party and Cheque print in Given Format.
Figure 3.20.1 day Book Print Preview
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3.21 Cancel Cheque Details :
Figure 3.21.1 shows the Cancel Cheque Detail Print Screen. Select CSC,Bank and Enter Voucher no in Voucher
Box and Cheque no in cheque box .select Date between You want to Print Report .it will display Cancel Cheque
Detail.
Figure 3.21.1 Day Book Print Preview
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3.22 Issue Cheque Details:
Figure 3.21.1 shows the Issue Cheque Detail Print Screen. Select CSC, Bank and Date between You want to
Print Report .It will display Cancel Cheque Detail.
Figure 3.22.1 Issue Cheque Detail
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Following is the print preview of issue Cheque detail
Figure 3.22.2 Issue Cheque Detail Print View
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3.23 Reconciliation of Commission Report:
Figure 3.23.1 shows the Reconciliation of Commission Print Screen. This Report is use full for Commission and
business Reconciliation date wise, month wise and day wise. Date between You want to Print Report .
Figure 3.23.1 Reconciliation of commission Report
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Following is the print preview of Commission Reconciliation.
Figure 3.23.2 Reconciliation of commission Print Preview
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4.0 M I S Menu:
The menu has only one option Daily Cash Balance. Select CSC option from the list, which MIS report you want
to print such as CSC, Farm Division or All. You can also print a consolidated report. Select dates between which
you want to print MIS report.
4.1 Consolidated Ledger:
Figure 4.1.1 shows Consolidated Report of Ledger. This Report has ledger option like opening, Transaction and
Closing. Select Date between You want to print report. This Report Shows All CSC Consolidated Amount.
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Figure 4.1.1 M I S Report Print screen
Following is the print preview of Consolidated MIS report.
Figure 4.1.1 M I S Report Print Preview
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4.2 Consolidated General Ledger Figure 4.2.1 shows Consolidated Report of Ledger. This report has show all
CSC including HO .if you want to View all CSC consolidated Ledger Report than click Select All Command
Button .if you want to show selected CSC Consolidated Report than click on check boxes. Select Date between
You want to print report. This Report Shows All CSC Consolidated Amount.
Figure 4.2.1 M I S Report Print Preview
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Following is the print preview of Consolidated MIS report.
Figure 4.2.2 M I S Report Print Preview
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4.3 Consolidated Summary of Sub ledger:
Figure 4.3.1 Shows Consolidated Report of Sub Ledger. This report has show all CSC including HO .if you want
to View all CSC consolidated Ledger Report than click Select All Command Button .if you want to show
selected CSC Consolidated Report than click on check boxes. Select Date between You want to print report.
This Report Shows All CSC Consolidated Amount.
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Following is the print preview of Consolidated Summary of Sub ledger Report.
Figure 4.3.1 M I S Report Print Preview
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4.4 Consolidated Summary of Bank Details:
Figure 4.4.1 Shows Consolidated Report of Bank Book. This report has show all CSC including HO bank
summary and details .if you want to View all CSC Allahabad Bank summary Report than Select Allahabad
bank in the given bank List. Select Date between You want to print report.
Figure 4.4.1 Consolidated Summary of Bank Detail
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Following is the print preview of Consolidated Detail of Bank .
Figure 4.4.1 Consolidated Summary of Bank Detail Print Preview
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4.5 Consolidated Trial Balance:
Figure 4.5.1 Shows Consolidated Trial Balance, this Form have three option of viewing Trial Balance i.e
Opening, Transaction, Closing. if you want to Show all CSC Consolidated Trail than Select All Command
Button . Select Date between You want to print report.
Figure 4.5.1 Consolidated Trial Balance
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Following is the print preview of Consolidated Opening Trial.
Figure 4.5.1 Consolidated Trial Balance Print Preview
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4.6 Consolidated Trial Balance:
Figure 4.6.1 shows CSC Wise Trial Balance. It shows Opening, Transaction and closing Trail Balance CSC
wise. Select Date between you want to print Trial report.
Figure 4.6.1 CSC Wise Trial Balance
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Following is the print preview of CSC Wise Opening Trial.
Figure 4.6.2 CSC Wise Trial Balance Print View
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5.0 Data Integrity:
There are Thirteen options available in Data Integrity menu these are:
5.1
Automated Bank Entries-ORC
5.2
Unit Holder Interest
5.3
Individual Unit Holder Interest
5.4
Sales
5.5
Merge Data to ORC Advance Issue
5.6
Process of Interest Calculation on ORC Advance
5.7
Monthly Commission Process and Posting
5.8
Monthly Tax Process and Posting
5.9
Recovery Other
5.10
Human Resource Development
5.11
ORC Advance Process
5.12
I&P
5.13
Automation Report of Salary And Commission
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Figure 5.0 Screen shows 13 Options available in Data Integrity Menu.
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5.1
Automated Bank Entries-ORC
This option allows the user to do automation Posting of Bank Entries. This is the process. The User Will have to
select Month, Year, Letter Number and Mode. Then press view to view the details. Data Merge to merge the
data. Orc bank posting to post bank entries and click exit button to quit.
Figure 5.1 shows Automated Bank Entries-ORC Entry Screen.
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5.2
Unit Holder Interest
This option allows the user to do automation Posting of Unit Holder Interest. The User Will have to provide Date
of interest. Then press Data Merge to Merge the data. Press process to process of calculation press posting
voucher to post the vouchers.
Figure 5.2 shows Unit Holder Interest Entry Screen.
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5.3
Individual Unit Holder Interest
This option allows the user to do automation Posting of Individual Unit Holder Interest. The User Will have to
provide Date of interest and Unit Holder Code. Then press Data Merge to Merge the data. Press process to
process of calculation of Interest. Press View to view the detail and press posting voucher to post the vouchers.
Figure 5.3 shows Individual Unit Holder Interest Entry Screen.
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5.4
Sales
This option allows the user to post the Sales. There are 8 Sub Menu these are:5.4.1
Master (DPS)
5.4.2
Process (DPS)
5.4.3
Reports (DPS)
5.4.4
Posting Entries (DPS)
5.4.5
Master (CDPP)
5.4.6
Process (CDPP)
5.4.7
Report (CDPP)
5.4.8
Posting Entries (CDPP)
Figure 5.4 shows Detail of 8 Sales Sub Menu Entry Screen
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5.4.1
Master (DPS)
Click add for blank screen for addition. Fill Entry Number, Booking Percent , Plan Code, Allot From and to date
and sale booking Date. Press save to save. For navigation press next and back. For clear the screen press reset.
For delete press delete button. This screen will able you to fill the sale percentage booking for DPS.
Figure 5.4.1 shows Master(DPS) Entry Screen
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5.4.2
Process(DPS)
Figure 5.4.2A shows Process (DPS) Submenu Screen
In the figure 5.4.2A There are four Process Option. One by one serial wise user have to go through these four
processes. And each and every process the user will find the screen as per shown in figure 5.4.2B. In which user
have to provide from and to date and press view to Start the process and there is no report this is the process
only.
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Figure 5.4.2B shows Process (DPS) Screen
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5.4.3
Reports(DPS)
There are 8 Report for Sale Booking (DPS) on processed data.
Figure 5.4.3 shows Report Screen(DPS)
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5.4.4
Posting Entries(DPS)
As per figure 5.4.4 the user have to generate the sale post for the current year then user have to post data by sale
posting (DPS) Sub Menu.
Figure 5.4.4 Shows Posting Process Screen(DPS)
5.4.5
Master (CDPP)
Click add for blank screen for addition. Fill Entry Number, Booking Percent , Plan Code, Allot From and to date
and sale booking Date. Press save to save. For navigation press next and back. For clear the screen press reset.
For delete press delete button. This screen will able you to fill the sale percentage booking for CDPP.
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Figure 5.4.5 Shows Master Entry Screen(CDPP)
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5.4.6
Process (CDPP)
In the figure 5.4.6 There is single Process screen. The user have to provide from and to date and press view to
Start the process and there is no report. this is the process only.
Figure 5.4.6 Shows Process Screen(CDPP)
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5.4.7
Report (CDPP)
There are 6 Reports for Sale Booking (CDPP) on processed data.
Figure 5.4.7 Shows Report Screen(CDPP)
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5.4.8
Posting Entries(CDPP)
As per figure 5.4.8 the user have to generate the sale post for the current year then user have to post data by sale
posting (CDPP) Sub Menu.
Figure 5.4.8 Shows Posting Entry Screen(CDPP)
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5.5
Merge Data to ORC Advance Issue:-
Provide the two dates between them you want the data value from orc advance account will be taken for process
for the period provide in the from and to date fields. Click merge to migrate the date for processing of interest
calculation on orc advance balance.
Figure 5.5 Shows Screen Shot of Data Migration for Interest calculation on ORC Advance.
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5.6
Process of Interest Calculation on ORC Advance
Under the option 5.5 above data has been migrated in the accounts database for interest calculation on orc
advance for the period mentions. Provide interest date that will be the interest due date. Interest will be posted on
that date. Press process for calculation and press view for report. After checking the data you can press posting to
post the date in accounts.
Figure 5.6 Shows Screen Shot of Data Process and Posting for Interest calculation on ORC Advance.
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5.7
Monthly Commission Process and Posting:-
This is the automation process for posting monthly ORC, Commission , T.A./D.A. FAS, Monthly Incentive ,
Circular/Prize and Referral Fee data. Now there are 6 options available in this sub menu as shown in Figure
5.7.0.
Figure 5.7.0 Shows Screen Shot of Monthly Commission process & Posting Menu Options
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For the options ORC, Commission, T.A./D.A. FAS and Monthly Incentive the screen shots will be same as
shown in figure 5.7.1. figure 5.7.1 is the screen shot which will be shown when you press Data
Integrity>Monthly Commission Process &Posting>ORC. You will have to provide Month and Year for which
the posting is to be done. Press show to show the Journal Entries. Press Posting Button for posting the data. Press
exit to quit the screen. In this way the ORC Commission for the provided month will be posted. The same screen
and same working will be for the posting of Commission, T.A./D.A. FAS and Monthly Incentive.
Figure 5.7.1 Shows Screen Shot of Monthly Commission process & Posting Menu for Orc Commission.
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For the options Circular/Prize the screen shots will be as shown in figure 5.7.2. Figure 5.7.2 is the screen
shot
which
will
be
shown
when
you
press
Data
Integrity>Monthly
Commision
Process
&Posting>Circular/Prize. You will have to provide Month and Year for which the posting is to be done.
Press three dotted Button to fill Circular Number for the month and year criteria. Select Circular number
from the combo. Press show to show the Journal Entries. Press Posting Button for posting the data. Press exit
to quit the screen. In this way the Circular/Prize for the provided month will be posted.
Figure 5.7.2 Shows Screen Shot of Circular/Prize Incentive Posting
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For the options Referral Fee Posting the screen shots will be as shown in figure 5.7.3. Figure 5.7.3 is the
screen shot which will be shown when you press Data Integrity>Monthly Commision Process
&Posting>Referral/Fee. You will have to provide Month and Year for which the posting is to be done.
Choose Either Laxmi Smou or PISL Radio Button for which you want to post the data. Press show to show
the Journal Entries. Press Posting Button for posting the data. Press exit to quit the screen. In this way the
Referral Fee for the provided month will be posted.
Figure 5.7.3 Shows Screen Shot of Referral Fee Incentive Posting
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5.8
Monthly Tax Process and Posting
This is the automation process for posting monthly Tax on ORC Commission, T.A./D.A. FAS, Monthly
Incentive , Circular/Prize and Referral Fee data. Now there are 8 options available in this sub menu as shown in
Figure 5.8.0.
Figure 5.8.0 Shows Screen Shot of Monthly Tax process & Posting Menu Options
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For the options Tax on ORC & Commission & T.A./D.A. FAS and Monthly Incentive the screen
shots will be same as shown in figure 5.8.1. Figure 5.8.1 is the screen shot which will be shown when
you press Data Integrity>Monthly Tax Process & Posting> ORC & Commission & T.A./D.A. FAS. You
will have to provide Month and Year for which the posting is to be done. Press show to show the Journal
Entries. Press Posting Button for posting the data. Press exit to quit the screen. In this way the Tax on
ORC & Commission & T.A./D.A. FAS for the provided month will be posted. The same screen and same
working will be for the posting of Tax on Monthly Incentive.
Figure 5.8.1 Shows Screen Shot of Monthly Tax ON orc & Commission Posting
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For the options Tax on Circular/Prize the screen shots will be as shown in figure 5.8.2. Figure 5.8.2 is the screen
shot which will be shown when you press Data Integrity>Monthly Tax Process &Posting>Circular/Prize. You
will have to provide Month and Year for which the posting is to be done. Press three dotted Button to fill
Circular Number for the month and year criteria. Select Circular number from the combo. Press show to show
the Journal Entries. Press Posting Button for posting the data. Press exit to quit the screen. In this way the Tax on
Circular/Prize for the provided month will be posted.
Figure 5.8.2 Shows Screen Shot of Tax on Circular/Prize Incentive Posting
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For the options Referral Fee Posting the screen shots will be as shown in figure 5.8.3. Figure 5.8.3 is the screen
shot which will be shown when you press Data Integrity>Monthly Tax Process &Posting>Referral/Fee. You will
have to provide Month and Year for which the posting is to be done. Choose Either Laxmi Smou or PISL Radio
Button for which you want to post the data. Press show to show the Journal Entries. Press Posting Button for
posting the data. Press exit to quit the screen. In this way the Tax on Referral Fee for the provided month will be
posted.
Figure 5.8.3 Shows Screen Shot of Tax on Referral Fee process & Posting Menu for Referral Fee
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For the options Commission and Tax of Pearls Royal Garden Posting screen shots will be as shown in figure
5.8.4. Figure 5.8.4 is the screen shot which will be shown when you press Data Integrity>Monthly Tax Process
&Posting>Commission and Tax of Pearls Royal Garden Posting. You will have to provide Month and Year for
which the posting is to be done. Press three dotted Button to fill Circular Number for the month and year criteria.
Select Circular number from the combo. Press show to show the Journal Entries. Press Posting Button for
posting the data. Press exit to quit the screen. In this way the Commission and Tax of Pearls Royal Garden for
the provided month will be posted.
Figure 5.8.4 Shows Screen Shot of Comm. and Tax of Pearls Royal Garden process & Posting Menu
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For the options Commission and Tax of Direct Team Development Expenses Posting screen shots will be as
shown in figure 5.8.5. Figure 5.8.5 is the screen shot which will be shown when you press Data
Integrity>Monthly Tax Process &Posting> Commission and Tax of Direct Team Development Expenses
Posting. You will have to provide Month and Year for which the posting is to be done. Press three dotted Button
to fill Circular Number for the month and year criteria. Select Circular number from the combo. Press show to
show the Journal Entries. Press Posting Button for posting the data. Press exit to quit the screen. In this way the
Commission and Tax of Direct Team Development Expenses for the provided month will be posted.
Figure 5.8.5 Shows Screen Shot of Commission and Tax of Direct Team Development Expenses process &
Posting Menu
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For the options Commission and Tax on Kit Sales the screen shots will be as shown in figure 5.8.6. Figure 5.8.6
is the screen shot which will be shown when you press Data Integrity>Monthly Tax Process
&Posting>Commission and Tax on Kit Sales. You will have to provide Month and Year for which the posting is
to be done. Press show to show the Journal Entries. Press Posting Button for posting the data. Press exit to quit
the screen. In this way the Commission and Tax on Kit Sales for the provided month will be posted.
Figure 5.8.6 Shows Screen Shot of Commission and Tax On Kit Sales ORC Posting
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For the options Commission and Tax on Kit Sales Monthly Incentive the screen shots will be as shown in figure
5.8.7. Figure 5.8.7 is the screen shot which will be shown when you press Data Integrity>Monthly Tax Process
&Posting>Commission and Tax on Kit Sales Monthly Incentive. You will have to provide Month and Year for
which the posting is to be done. Press show to show the Journal Entries. Press Posting Button for posting the
data. Press exit to quit the screen. In this way the Commission and Tax on Kit Sales Monthly Incentive for the
provided month will be posted.
Figure 5.8.7 Shows Screen Shot of Commission and Tax On Kit Sales Monthly Incentive Posting
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5.9
Recovery Other
This is the automation process for posting Recoverable amount due posting, ORC and commission Recovered,
Monthly Incentive Recovered, Circular/Prize Recovered. Now there are 4 options available in this sub menu as
shown in Figure 5.9.0.
Figure 5.9.0 Shows Screen Shot of Recovery Other process & Posting Menu Options
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For the options Recoverable Amount due Posting for opting out cases, circular 122 cases ,
duplicate code cases and other recoverable cases you will have to provide month and year criteria on that
the search on the received data will be started and the data will be posted in accounts as shown in figure
5.9.1. figure 5.9.1 is the screen shot which will be shown when you press Data Integrity> Recovery Other
>Recoverable amount due posting. You will have to provide Month and Year for which the posting is to
be done. Press show to show the Journal Entries. Press Posting Button for posting the data. Press exit to
quit the screen. In this way Recoverable amount due for the provided month will be posted. For
duplicate code return and other return the criteria month and year is to be selected and the remaining
process will be same as above
mentioned.
Figure 5.9.1 Shows Screen Shot of Recoverable Amount Due Posting on Orc and Commission
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For the options Recovery on orc and commission posting you will have to provide month and year
criteria on that the search on the received data will be started and the data will be posted in accounts as
shown in figure 5.9.2. figure 5.9.2 is the screen shot which will be shown when you press Data
Integrity>Recovery Other> Recovery on orc and commission posting. You will have to select either
recovery of pan card option or other recovered amount option to post recovered amount date. Press show
to show the Journal Entries. Press Posting Button for posting the data. Press exit to quit the screen. In this
way Recovered amount on Orc And Commission for Pan card recovery or other recovery for the
provided month will be posted.
Figure 5.9.2 Shows Screen Shot of Recovery on Orc and Commission
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For the options Recovery on Monthly Incentive posting you will have to provide month and year criteria
on that the search on the received data will be started and the data will be posted in accounts as shown in
figure 5.9.3. figure 5.9.3 is the screen shot which will be shown when you press Data Integrity>Recovery
Other> Recovery on Monthly Incentive posting. You will have to select either recovery of pan card
option or other recovered amount option to post recovered amount date. Press show to show the Journal
Entries. Press Posting Button for posting the data. Press exit to quit the screen. In this way Recovered
amount on Monthly Incentive for Pan card recovery or other recovery for the provided month will be
posted.
Figure 5.9.3 Shows Screen Shot of Recovery on Monthly Incentive
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For the options Recovery on Circular/Prize posting you will have to provide month and year criteria on
that the search on the received data will be started and the data will be posted in accounts as shown in
figure 5.9.4. figure 5.9.4 is the screen shot which will be shown when you press Data Integrity>Recovery
Other> Recovery on Circular/Prize posting. You will have to select either recovery of pan card option or
other recovered amount option to post recovered amount date. Press three dotted Button to fill Circular
Number for the month and year criteria. Select Circular number from the combo. Press show to show the
Journal Entries. Press Posting Button for posting the data. Press exit to quit the screen. In this way
Recovered amount on Circular/Prize for Pan card recovery or other recovery for the provided month will
be posted.
Figure 5.9.4 Shows Screen Shot of Recovery on circular/Prize
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5.10
Human Resource Development
This is the automation process for posting monthly Salary , Incentive and Bonus. Now there are 4 options
available in this sub menu as shown in Figure 5.10.0 in which 3 are processes and one is report.
Figure 5.10.0 Shows Screen Shot of HR Monthly Salary, incentive and bonus posting sub menu options.
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For the options Monthly Salary Posting the screen shots will be shown in figure 5.10.1. figure 5.10.1 is
the screen shot which will be shown when you press Data Integrity>Human Resource Development>Monthly
Salary. You will have to provide Month and Year for which the posting is to be done. When you leave the year
combo box then the screen as shown figure 5.10.2 will be appeared for sheet wise posting. Select the sheet no or
range from sheetno and to sheetno. Press show to show the Journal Entries. Press Posting Button for posting the
data. Press exit to quit the screen. In this way the salary for the particular month will be posted.
Check the cancel combo if you want to cancel the sheet the sheet from and sheet to combo will be refreshed.
Select sheetno or rance of sheet then press show to show the Journal Entries and press Posting to post the date in
accounts.
Check combo of full and final so that the full and final sheet will be posted on specified date.
Check custom date entry to post the journal entries on custom date if you donot want to post on custom date then
the salary will be automatically posted on the last day of the month.
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Figure 5.10.1 Shows Screen Shot of HR Monthly Salary posting.
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Figure 5.10.2 Shows Screen Shot of HR Monthly Salary posting sheet wise.
For the options Monthly Incentive Posting the screen shots will be shown in figure 5.10.3. figure 5.10.3
is the screen shot which will be shown when you press Data Integrity>Human Resource Development>Monthly
Incentive. You will have to provide Month and Year for which the posting is to be done. When you leave the
year combo box then the screen as shown figure 5.10.4 will be appeared for sheet wise posting. Select the sheet
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no or range from sheet no and to sheet no. Press show to show the Journal Entries. Press Posting Button for
posting the data. Press exit to quit the screen. In this way the Incentive for the particular month will be posted.
Check the cancel combo if you want to cancel the sheet the sheet from and sheet to combo will be refreshed.
Select sheet no or range of sheet then press show to show the Journal Entries and press Posting to post the date in
accounts.
Check combo of full and final so that the full and final sheet will be posted on specified date.
Check custom date entry to post the journal entries on custom date if you do not want to post on custom date
then the Incentive will be automatically posted on the last day of the month.
Figure 5.10.3 Shows Screen Shot of HR Monthly incentive posting.
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Figure 5.10.4 Shows Screen Shot of HR Monthly posting incentive sheet wise.
For the options Employee Bonus/ Exgratia Posting the screen shots will be shown in figure 5.10.5. figure
5.10.5 is the screen shot which will be shown when you press Data Integrity>Human Resource Development>
Employee Bonus/ Exgratia Posting. You will have to provide from date and to date period of bonus on which the
bonus is due. Choose either Bonus option or Exgratia option. Press show to show the Journal Entries. Press
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Posting Button for posting the data. Press exit to quit the screen. In this way the Bonus/Exgratia as you selected
for the particular Period will be posted.
Figure 5.10.5 Shows Screen Shot of HR Bonus / Exgratia posting Option.
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This is the Employee Consolidated Dues Report for the Employee which you select.
Please select emp code , the name will be automatically displayed. Select the from date and to date
between this period you want to generated employee consolidated dues report. Press view to view the
report press cancel to quit. The screen is shown in figure 5.10.6 and the report will be shown in figure
5.10.7
Figure 5.10.6 Shows Screen Shot of Employee consolidated dues report entry screen.
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Figure 5.10.7 Shows Screen Shot of Employee consolidated dues report screen
5.11
ORC Advance Process
This is the automation process for posting Letter commission, ORC advance Loan issue, ORC Advance Interest
recovery and ORC Advance Recovery. There is one report for report-orc letters. Now there are 5 options
available in this sub menu as shown in Figure 5.11.0.
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Figure 5.11.0 Shows Screen Shot of ORC Advance Process Option
For the options Letter Commission the screen shot will be as shown in figure 5.11.1. figure 5.11.1 is the screen
shot which will be shown when you press Data Integrity>orc advance process>letter commission. You will have
to provide adv loan number by selecting from combo box. After selecting adv loan number all the details
regarding this loan number will be automatically filled on the provided screen. Firstly you will have to press
letter due entry command button to post the dues entry of all the cases. Provide cheque number in cheque
number column. Select the bank name which the cheque belongs to by pressing three dotted command button.
Then press save to save the data. It will ask that do you want to print the data also press as you want either yes or
no. when you press yes then it will redirect the command to printer and all the vouchers will be printed on
printer.
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Figure 5.11.1 Shows Screen Shot of Letter ORC Cheque Issue Option
For the options ORC Advance Loan Issue the screen shot will be as shown in figure 5.11.2. figure 5.11.2 is the
screen shot which will be shown when you press Data Integrity>orc advance process>Orc Advance Loan Issue.
You will have to provide adv loan number by selecting from combo box. After selecting adv loan number all the
details regarding this loan number will be automatically filled on the provided screen. Provide cheque number in
cheque number column. Select the bank name which the cheque belongs to by pressing three dotted command
button. then press save to save the data. It will ask that do you want to print the data also press as you want either
yes or no. when you press yes then it will redirect the command to printer and all the vouchers will be printed on
printer.
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Figure 5.11.2 Shows Screen Shot of ORC Advance Loan Issue Option
For the options ORC Advance Interest Recovery the screen shot will be as shown in figure 5.11.3. figure 5.11.3
is the screen shot which will be shown when you press Data Integrity>orc advance process> ORC Advance
Interest Recovery. You will have to provide Month and year. And select the recovery options either of the
options available: ORC, Incentive and Circular. Press Show to show the date in grid Press Posting button to post
the data in accounts. Press exit to quit. Please Note that Total Text box contains the total sum of amount shown
in the grid. Voucher date combo is not enable as it take the date as per given by operation department.
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Figure 5.11.3 Shows Screen Shot of ORC Advance Interest Recovery Option
For the options ORC Advance Recovery the screen shot will be as shown in figure 5.11.4. figure 5.11.4 is the
screen shot which will be shown when you press Data Integrity>orc advance process> ORC Advance Recovery.
You will have to provide Month and year. And select the recovery options either of the options available: ORC,
Incentive and Circular. Press Show to show the data in grid Press Posting button to post the data in accounts.
Press exit to quit. Please Note that Total Text box contains the total sum of amount shown in the grid. Voucher
date combo is not enable as it take the date as per given by operation department.
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Figure 5.11.4 Shows Screen Shot of ORC Advance Recovery Option
For the options Reports-ORC Letters the screen shot will be as shown in figure 5.11.5. figure 5.11.5 is the screen
shot which will be shown when you press Data Integrity>orc advance process> Reports-ORC Letters. You will
have to Choose Report Type Either ORC ADVANCE or LETTER ORC and also choose Either of the Report
Option Cheque Printing or Cheque Issued. For view options provide from date and to date. This is the period for
which you want to get the report. Press view to show the report or press cancel to quit.
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Figure 5.11.5 Shows Screen Shot of Reports-ORC Letters Entry Screen
5.12
I&P
This is the automation process for posting Development Land Entry Posting,Unit holder land entry posting ,
commercial land posting and property office building. Now there are 4 options available in this sub menu as
shown in Figure 5.12.0
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Figure 5.12.0 Shows Screen Shot of I & P Automation Menu and Sub menu options
For the options Developed Land Entry Posting the screen shot will be as shown in figure 5.12.1 figure 5.12.1is
the screen shot which will be shown when you press Data Integrity>INP> Developed Land Entry Posting. You
will have to Select either of the type P1 or P2 and provide the date period from and to date for which you want to
post the data. Press Show to show the Journal Entries and press Posting button to post the data in accounts. Press
exit to quit.
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Figure 5.12.1 Shows Screen Shot of Developed Land Entry Posting Form.
For the options Unit Holder Land Entry Posting the screen shot will be as shown in figure 5.12.2 figure 5.12.2 is
the screen shot which will be shown when you press Data Integrity>INP> Unit Holder Land Entry Posting. You
will have to Select either of the type SCO, IND. Or PACL and provide the date period from and to date for
which you want to post the data. Press Show to show the Journal Entries and press Posting button to post the
data in accounts. Press exit to quit.
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Figure 5.12.2 Shows Screen Shot of Unit Holders Land Entry Posting Form.
For the options Commercial Land Entry Posting the screen shot will be as shown in figure 5.12.3 figure 5.12.3 is
the screen shot which will be shown when you press Data Integrity>INP> Commercial Land Entry Posting. You
will have to Select either of the type SCO, IND. Or PACL and provide the date period from and to date for
which you want to post the data. Press Show to show the Journal Entries and press Posting button to post the
data in accounts. Press exit to quit.
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Figure 5.12.3 Shows Screen Shot of Commercial Land Entry Posting Form.
For the options Property and Office Building Entry Posting the screen shot will be as shown in figure 5.12.4
figure 5.12.4 is the screen shot which will be shown when you press Data Integrity>INP> Property and Office
Building Entry Posting. You will have to Select either of the type SCO, IND. Or PACL and provide the date
period from and to date for which you want to post the data. Press Show to show the Journal Entries and press
Posting button to post the data in accounts. Press exit to quit.
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Figure 5.12.4 Shows Screen Shot of Property and Office Building Entry Posting Form.
5.13
Automation Report of Salary And Commission
This is the automation Process data Report for the data that is to be posted in accounts. The Screen shot of the
entry form is shown in Figure 5.13.0
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Figure 5.13.0 Shows Screen Shot of Report on Data Posted Through Automation Entry Screen.
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6.0 TOOLS:
There are twenty options available in Tools menu these are (as shown in figure 6.0.0) :
6.1
Ledger Transfer/Other Utilities
6.2
FA’S Wise Yearly Amount Detail
6.3
Data Receipt Report
6.4
Data Collection Report
6.5
Farm Wise Report
6.6
Voucher Entry Report for BD Expenses
6.7
TDS Report
6.8
TDS Sub Report
6.9
JV Difference Report
6.10
Report of Vouchers Having Wrong Subledger s
6.11
Report of Vouchers Having Missing Subledger s
6.12
HO Branch Reconciliation
6.13
Find User of Voucher Entry
6.14
Bank Entries from Excel
6.15
Late fee and loan amount excel import and posting
6.16
Posting of F F , ORC, DTD(bank and Jv) Specific
6.17
Orc advance dedm_new export to dbf
6.18
Closing Entry (Expenses)
6.19
Year to Year Transfer( Opening Balance)
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Figure 6.0.0 Showing the screen shot of Tools Menu
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6.1
Ledger Transfer/Other Utilities
For the options Ledger Transfer/Other Utilities the screen shot will be as shown in figure 6.1.0. figure 6.1.0 is
the screen shot which will be shown when you press Tools>Ledger Transfer/Other Utilities. You will have to
there are two options available 1. ) Ledger Bank Subledger Transfer and 2.) CSC Wise Ledger Transfer.
Figure 6.1.0 Showing the screen shot of Ledger Transfer/Other Utilities
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For the options Ledger Bank Subledger Transfer the screen shot will be as shown in figure 6.1.1 figure 6.1.1 is
the screen shot which will be shown when you press Tools>Ledger Transfer Other Utilities>Ledger Bank
Subledger Transfer. In this option there are 3 different useful tabs these are 1. Ledger Transfer Figure(6.1.1) 2.
Subledger Transfer Figure(6.1.2) 3. Bank Transfer Figure(6.1.3). This utility is used to transfer data from one
code to another code.
Figure 6.1.2 Shows how you transfer data from one ledger/Subledger to another ledger/Subledger . For Ledger
to ledger transfer select from ledger code , to ledger code ,from Subledger code , to Subledger code by pressing
dotted button given in from of each options. provide the date period from and to date for which you want to post
the data. Press view to show the data and press update button to transfer the data. Press reset to clear all the
selection from the screen. Press exit to quit.
Figure 6.1.1 Showing the screen shot of Ledger Bank Subledger Transfer> Leger Transfer Tab
Figure 6.1.2 Shows how you transfer data from Subledger to another Subledger in same ledger. For Subledger
to Subledger transfer select from Subledger code , to Subledger code by pressing dotted button given in front
of each options. Provide the data period from and to date for which you want to post the data. Press view to show
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the data and press update button to transfer the data. Press reset to clear all the selection from the screen. Press
exit to quit.
Figure 6.1.2 Showing the screen shot of Ledger Bank Subledger Transfer> Subledger Transfer Tab
Figure 6.1.3 Shows how you transfer data from one bank to another bank. For bank to bank transfer select from
bank and to bank code by pressing dotted button given in front of each options. provide the data period from and
to date for which you want to post the data. Press view to show the data and press update button to transfer the
data. Press reset to clear all the selection from the screen. Press exit to quit.
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Figure 6.1.3 Showing the screen shot of Ledger Bank Subledger Transfer> Bank Transfer Tab
Figure 6.1.4 Shows how you transfer data from one ledger to another ledger in all csc or in selected. For ledger
to ledger transfer select from ledger code , to ledger code by pressing dotted button given in front of each
options. provide the data period from and to date for which you want to post the data. Select type like cash,
bank,jv or all. Give the range by Typing range in two text boxes and the range counter is csc code. You have to
provide from range and to range and press go to automatically selected the ranged csc shown in grid view. press
update button to transfer the data from one code to another code in all the selected csc. Press exit to quit.
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Figure 6.1.4 Showing the screen shot of Csc Wise Subledger Transfer>CSC Wise Transfer Tab
6.2
FA’S Wise Yearly Amount Detail
Figure 6.2.1 Shows how to see Field Associate Ledger details. Provide FA’s Code and year. Press preview to see
the detail press close to quit.
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Figure 6.2.1 Showing the screen shot FA’S Wise Yearly Amount Detail
6.3
Data Receipt Report
For the Data Receipt Report the screen shot will be as shown in figure 6.3.1 figure 6.3.1 is the screen shot which
will be shown when you press Tools>Data Receipt Report option. You will have to Press Show Status for getting
the status of data received of the current Csc. Press exit to quit.
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Figure 6.3.1 Showing the screen shot of Data Receipt Report Entry Form
6.4
Data Collection Report
For the Data Collection Report the screen shot will be as shown in figure 6.4.1 figure 6.4.1 is the screen shot
which will be shown when you press Tools>Data Collection Report option. You will have to select CSC given in
the list provided or choose select all button or provide the name in the text box against name wise check option.
If you check he name wise check option it will become code wise and provide the code in text box so that the
particular csc will be selected in above list provided. Choose monthly to see monthly report. Choose daily radio
button to show report day wise. If you select daily radio button then there will be three report check box will
appear. If you select all three check box then all 3 reports will be shown. Select the appropriate report that you
need. Press view to view the report as shown in figure 6.4.2.
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Figure 6.4.1 Showing the screen shot of Data Collection Report Entry Form
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Figure 6.4.2 Showing the screen shot of Data Collection Report.
6.5
Farm Wise Report
For the Farm Wise Ledger Subledger the screen shot will be as shown in figure 6.5.1 figure 6.5.1 is the screen
shot which will be shown when you press Tools>Farm Wise Report option. You will have to select account
name given in the list provided or choose select all button or provide the name in the text box against name wise
check option. If you check he name wise check option it will become code wise and provide the code in text box
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so that the particular account name will be selected in above list provided. Choose monthly to see monthly
report. Choose daily radio button to show report day wise. If you select daily radio button then there will be three
report check box will appear. If you select all three check box then all 3 reports will be shown. Select the
appropriate report that you need. Press view to view the report.
Figure 6.5.1 Showing the screen shot of Farm Wise Subledger Report
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6.6
Voucher Entry Report for BD Expenses
For the Voucher Entry Report for BD Entries the screen shot will be as shown in figure 6.6.1 figure 6.6.1 is the
screen shot which will be shown when you press Tools>Voucher Entry Report for BD Expenses option. You
will have to select account name given in the list provided or Press select all button. Provide voucher date From
and To Date. And Provide Voucher entry from and to date. Press view to view the report. Press print to print the
report or press cancel to quit.
Figure 6.6.1 Showing the screen shot of Voucher Entry Report For BD Expenses Entry Form
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6.7
TDS Report
For the TDS Report the screen shot will be as shown in figure 6.7.1 figure 6.7.1 is the screen shot which will be
shown when you press Tools>TDS Report option. You will have to select account name by pressing dotted
button provided on upper part of the form. Select view option either code wise or name wise. Provide date From
and To Date. Press select all button to select all the codes from Subledger list. Press view to view the report as
shown in fugure 6.7.2. Press print to print the report or press cancel to quit.
Figure 6.7.1 Showing the screen shot of TDS Report Entry Form
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Figure 6.7.2 Showing the screen shot of TDS Report
6.8
TDS Sub Report
For the TDS Sub Report the screen shot will be as shown in figure 6.8.1 figure 6.8.1 is the screen shot which will
be shown when you press Tools>TDS Sub Report option. You will have to select account name by pressing
dotted button provided on upper part of the form. Select view option either code wise or name wise. Provide date
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From and To Date. Press select all button to select all the codes from Subledger list. Press view to view the
report as shown in figure 6.8.2. Press print to print the report or press cancel to quit.
Figure 6.8.1 Showing the screen shot of TDS Sub Report Entry Form
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Figure 6.8.2 Showing the screen shot of TDS Sub Report
6.9
JV Difference Report
For the TDS Report the screen shot will be as shown in figure 6.9.1 figure 6.9.1 is the screen shot which will be
shown when you press Tools>JV Difference Report option. You will have to provide From Date and To Date.
Press view to view the report. Press print to print the report or press cancel to quit.
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Figure 6.9.1 Showing the screen shot of JV Difference Report Entry Form
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6.10
Report of Vouchers Having Wrong Subledger s
For the Report of Vouchers having wrong Subledger s the screen shot will be as shown in figure 6.10.1 figure
6.10.1 is the screen shot which will be shown when you press Tools>Report of Vouchers Having Wrong
Subledger s option. You will have to provide From date and To Date. Press view to view the report. Press print
to print the report or press cancel to quit.
Figure 6.10.1 Showing the screen shot of Report of vouchers having Wrong Subledger s Entry Form
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6.11
Report of Vouchers Having Missing Subledger s
For the Report of Vouchers having Missing Subledger s the screen shot will be as shown in figure 6.11.1 figure
6.11.1 is the screen shot which will be shown when you press Tools>Report of Vouchers Having Missing
Subledger s option. You will have to provide From date and To Date. Press view to view the report. Press print
to print the report or press cancel to quit.
Figure 6.1.1 Showing the screen shot of Report of Vouchers having Missing Subledger s Entry Form
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6.12
HO Branch Reconciliation
For the Ho Branch Reconciliation the screen shot will be as shown in figure 6.12.1 figure 6.12.1 is the screen
shot which will be shown when you press Tools> Ho Branch Reconciliation option. You will have to provide
From date only to date will be end date of the financial year. Press view to view the report. Press print to print
the report or press cancel to quit.
Figure 6.12.1 Showing the screen shot of HO Branch Reconciliation Entry Form
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6.13 Find User of Voucher Entry
For the Find User of Voucher Entry the screen shot will be as shown in figure 6.13.1 figure 6.13.1 is the screen
shot which will be shown when you press Tools> Find User of Voucher Entry option. You will have to provide
date , voucher number , csc code, and voucher type like cash , bank or jv. Press generate report to view the report
in grid.
Figure 6.13.1 Showing the screen shot of Find User of Voucher Entry Form
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6.14
Bank Entries from Excel
For the Bank Entries from Excel the screen shot will be as shown in figure 6.14.1 figure 6.14.1 is the screen shot
which will be shown when you press Tools> Bank Entries from Excel option. You will have to provide excel file
path by pressing dotted button on the right of file path text box. Read the instruction as given in note below of
the form. Press ok to start the process and close to quit.
Figure 6.14.1 Showing the screen shot of Bank Entries from Excell Entry Form
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6.15
Late fee and loan amount Excel import and posting
For the Late Fee and Loan Amount excel import and posting the screen shot will be as shown in figure 6.15.1
figure 6.15.1 is the screen shot which will be shown when you press Tools> Late Fee and Loan Amount excel
import and posting. You will have to provide excel file path by pressing dotted button on the right of file path
text box. Read the instruction as given in note below of the form. Press ok to start the process and close to quit.
Figure 6.15.1 Showing the screen shot of Late fee and loan amount Excel import and posting Entry Form
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6.16
Posting of F&F , ORC, DTD(bank and Jv) Specific
For the Posting of F F , ORC, DTD(bank and Jv) Specif the screen shot will be as shown in figure 6.16.1
figure 6.16.1 is the screen shot which will be shown when you press Tools> Posting of F F , ORC,
DTD(bank and Jv) Specific. You will choose either of the options provided in radio button i.e. M & C, FSI,
Comm or L You will have to provide excel file path by pressing dotted button on the right of file path text
box. Read the instruction as given in note below of the form. Press ok to start the process and close to quit.
Figure 6.16.1 Showing the screen shot of Posting of F F , ORC, DTD(bank and Jv) Specific Entry Form
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6.17
Orc advance dedm_new export to dbf
For the Generating dbf file of ORC Advance dedm_new file the screen shot will be as shown in figure
6.17.1 figure 6.17.1 is the screen shot which will be shown when you press Tools> Orc advance dedm_new
export to dbf. You will press yes if you want to generate dbf or no to quit. If you press yes it will calculate
the sum and show it on the screen as shown in figure 6.17.2 then it will ask you whether to generate dbf yes
or no.if you press yes then it will generate the file and ask you whether you want to generate dedm_interest
file as shown in figure 6.17.3 if you press yes than it will also generate dedm_interest file in database as well
as as dbf file.
Figure 6.17.1 Showing the screen shot of Orc advance dedm_new export to dbf Form
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Figure 6.17.2 Showing the screen shot of Orc advance dedm_new export to dbf conformation about
recoverable net balance table Form
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Figure 6.17.3 Showing the screen shot of Orc advance dedm_new export to dbf conformation about
Generation Dbf File Form
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6.18
Closing Entry (Expenses)
For the Posting of closing expense entry the screen shot will be as shown in figure 6.18.1 figure 6.18.1 is the
screen shot which will be shown when you press Tools> Closing Entry(Expenses). You will choose the csc
from the combo box and check the closing checkbox for closing entry and check supp for supplimentarty
entry. Press view to view the entries. Press posting to post the data in accounts press cancel to quit.
Figure 6.18.1 Showing the screen shot of Closing Entry (Expenses) Entry Form
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6.19
Year to Year Transfer( Opening Balance)
For the Posting of Year to year Transfer(Opening Balance) the screen shot will be as shown in figure 6.19.1
figure 6.19.1 is the screen shot which will be shown when you press Tools> Year to Year Transfer(Opening
Balance). You will choose one by one the four options i.e. 1.) sub-ledger transfer(code and name) to transfer
the code and name 2.)Op Bal Transfer Sub-Ledger to transfer opening balance of Subledger s 3). Op Bal
Transfer Control Account To transfer control accounts/general ledger and 4). Op Bal Transfer Cash/Bank to
transfer opening balance of cash and bank balance. While going one by one of the above four options you
will do the same work as for the above four options as follows(through 1 to 4 options each options require
the following working):Select from financial year from that you want to transfer the balance. Select to financial yar to which you
want to transfer the balance. Provide branch code ledger code and sub ledger code or remain them as it is
means all. Selet full year as type of transfer. Press view to view the balance . press select all to select all the
opening balance for transfer. Press update to update the data. Press exit to quit after updating all the four
options and their working.
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Figure 6.19.1 Showing the screen shot of Year to Year Transfer( Opening Balance) Entry Form
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7.0 SECURITY:
There are Three options available in Security menu these are (as shown in figure 7.0.0) :
7.1
Change Password
7.2
Financial Year Lock
7.3
Data Merging Module
Figure 7.0.0 Showing the screen shot of Security Menu
For Change Password the screen shot will be as shown in figure 7.0.1 figure 7.0.1 is the screen shot which
will be shown when you press Security>Change Password. You will provide the old password here. Also the
new password and conform password, which should be same. Press save button to change the password and
exit to quit.
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Figure 7.0.1 Showing the screen shot of Change Password Entry Form
For Financial Year Lock the screen shot will be as shown in figure 7.0.2 figure 7.0.2 is the screen shot which
will be shown when you press Security>Financial Year Lock. Check the particular check box in the grid and you
will get the detail of that financial year in the current status block. There are four options user lock to lock the
general user, admin lock to lock the admin, show to show the financial year to all the user including admin or
audit show to show the particular financial year to auditor. Abbreviation is given. Change if you want. Then
press save to save. Press exit to quit.
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Figure 7.0.2 Showing the screen shot of Financial Year Lock Entry Form
For Data Transfer and Migration the screen shot will be as shown in figure 7.0.3 figure 7.0.3 is the screen shot
which will be shown when you press Security>Data Transfer And Migration. Check day wise option to
migration the data date wise. Press month wise option to migration whole month data. Choose server ip, database
name and table name where the migration table exists from which the data is to be migrated. Press date on which
the data is to be migrated. press fill csc to fill the csc in which that particular data exists. Now Press the button
day wise migration to migrate the data of all the csc that have the data on that particular date. Press exit to quit.
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Figure 7.0.3 Showing the screen shot of Data Transfer and Migration Entry Form
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8.0 EXIT
There are Three options available in Exit menu these are (as shown in figure 8.0.0) :
8.1
Change User
8.2
Change Csc
8.3
Data Merging Module
As shown in figure 8.0.0 press change user to change the user. Press change csc to change the csc. Press log off
to quit.
Figure 8.0.0 Showing the screen shot of Exit Menu
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